Human Resources Specialist (Info Systems)

Washington, D.C
Sep 20, 2019
Sep 24, 2019
Full Time


The position is located in Office of HR Works and Systems Support (OHRWSS) in the Human Resources Center (HRC), Office of the Assistant Secretary for Administration and Management (OASAM). OHRWSS is organized around the various Human Resources application systems provided by various Shared Service Providers that support the DOL employee population.

This position is outside the Bargaining Unit.

Learn more about this agency


Major duties for this position at the full performance level include but are not limited to, the following:
  • Serves as the Office of HR Works and Systems Support (OHRWSS) expert on information technology initiatives and capital planning and investment controls.
  • Manages all OHRWSS's audit-related activities, particularly those relating to FISCAM, FISMA, GAO audits, and internal A-123 reviews.
  • Work closely with business partners to make sure that the business needs and security framework aligns.
  • Develops policies, procedures, and strategies, as well as provides technical advice for a wide variety of complex tasks with regard to integrating complex information systems.
  • Prepares the annual budget report on OHRWSS's information technology capital expenditures, to be included in the OHRWSS OCIO control and evaluate investment reviews, describing the progress in achieving mission goals to decrease costs and maximize return on investments.
  • Ensures that the financial plan and operating plan support mission-related processes, administrative process and performance measures of investments made by the Department information systems
  • Develops, maintains and oversees the OHRWSS Capital Asset Plans, which includes the preparation and submittal of the Office of Management and Budget (OMB) Exhibit.
  • Serves as Project Manager for information systems initiatives. Tracks, analyzes, and vets approved development projects.
  • Manages major projects where project management duties and responsibilities related to project initiation, planning, execution, monitoring, controlling, and closing of multifaceted HRIS projects in a complex HRIS environment.

Travel Required

Not required

Supervisory status

Promotion Potential
14 - There is no obligation to provide future promotions if you are selected. Promotions are dependent on your ability to perform the duties at a higher level, meet all the performance requirements, and supervisor's recommendation to the next grade.


Conditions of Employment

  • U.S. Citizenship is required.
  • Requires a probationary period if requirement has not been met.
  • Background investigation is required if requirement has not been met.
  • Must be at least 16 years of age.
  • Position requires a Public Trust-High Risk background investigation.

Applicants must meet time-in-grade, time-after-competitive-appointment and qualifications requirements within 30 calendar days after the closing date of the vacancy to be eligible for consideration for selection.

Federal Employees Please Note: Your SF-50 must include enough information to be able to determine that time-in-grade requirements have been met and reflects your position title, pay plan/series/grade, tenure and the type of appointment (i.e. competitive/excepted). In some cases you may need to submit more than one SF-50.

Reference the "Required Documents" section for additional requirements.


To qualify at the GS-13: Applicants must have 52 weeks of specialized experience equivalent to at least the next lower grade level, GS-12, in the Federal Service. Specialized experience is defined as: participating in audits of Human Resources information systems such as the payroll, learning management, and time and attendance systems; preparing and submitting an IT Portfolio Summary; managing IT Capital Planning and Investments, which includes the information technology maturity (ITIM) model, select, control and evaluate phases; and preparing and tracking the information systems budget.

To qualify at the GS-14 : Applicants must have 52 weeks of specialized experience equivalent to at least the next lower grade level, GS-13, in the Federal Service. Specialized experience is defined as: managing audits of Human Resources information systems such as payroll, learning management, and time and attendance systems; an IT Portfolio; the IT Capital Planning and Investments in accordance with the information technology maturity (ITIM) model and the Office of Management and Budget requirements; and the information systems budget preparation and execution processes.

Examples of specialize experience relating to IT Capital Planning and Investments in accordance with the information technology maturity (ITIM) may include:
  • The development and submission of OMB exhibits.
  • Experience with exhibit submissions via the electronic capital planning and investment control (eCPIC) tool
  • Annual budget submission and passback to OMB.
  • Development and submission the IT Portfolio Summary (ITPS), and major business cases.
  • Experience with the select, control, and evaluate phases.


Education cannot be substituted for experience at the GS-13 and GS-14 grade level.

Additional information

DOL seeks to attract and retain a high performing and diverse workforce in which employees' differences are respected and valued to better meet the varying needs of the diverse customers we serve. DOL fosters a diverse and inclusive work environment that promotes collaboration, flexibility and fairness so that all individuals are able to participate and contribute to their full potential.

Federal Employees Please Note: Your SF-50 must include enough information to be able to determine that time-in-grade requirements have been met and reflects your position title, pay plan/series/grade, tenure and the type of appointment (i.e. competitive/excepted). In some cases you may need to submit more than one SF-50.

Additional vacancies may be filled using this announcement, if authorized.


How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Click here for Evaluation details. For Displaced Employees ONLY: if you meet the eligibility requirements for special priority selection under ICTAP / CTAP , you must be well-qualified for the position to receive consideration for special priority selection. ICTAP/CTAP eligibles will be considered "well-qualified" if they attain at least a rating score of 85 in a numerical rating scheme. Be sure to review DOL Account Eligibility Questions #23 and 26 to reflect that you are applying as an ICTAP/CTAP eligible and submit supporting documentation.

Evaluation Factors (Competencies) - All qualified applicants will be evaluated on the following key competencies:

- Project Management: Knowledge of the principles, methods, or tools for developing, scheduling, coordinating, and managing projects and resources, including monitoring and inspecting costs, work, and contractor performance

-HR Information Systems: Knowledge of HR management concepts, principles, and practices related to identifying and analyzing HR processes, translating functional requirements into technical requirements, and delivering and maintaining HR information systems.

- Customer Service : Works with clients and customers to assess their needs, provide information or assistance, resolve their problems, or satisfy their expectations.

- Capital Planning and Investment Control: -Works with the program manager on IT capital investments, and the Information technology Investment Management (ITIM) framework. Manages the development and implementation of the strategies, plans, standards, and procedures to achieve agency objectives and priorities established by the director of OHRWSS.

- Auditing Reporting : Knowledge of the principles, practices, and techniques used to report audit findings (criteria, condition, cause, effect, and recommendation).

The information you provide may be verified by a review of your work experience and/or education, by checking references and through other means (ex. interview). Your evaluation may also include a review by an HR Specialist or panel and may include other assessment tools (ex. interview, structured interview, written test, work sample, etc). The examining Human Resources Office (HRO) makes the final determination concerning applicant ratings. Your resume MUST provide sufficient information to substantiate your vacancy question responses. If not, the HRO may amend your responses to more accurately reflect the level of competency indicated by the content of your resume.

To preview questions please click here .

Background checks and security clearance

Security clearance

Drug test required

Required Documents

The following documents must be submitted by 11:59 p.m. (ET) on the vacancy closing date. Warning: If you submit a document using the same document title, the 2nd submission will OVERWRITE the 1st submission. Also, do not upload password protected documents.

The following documents are required from all applicants (PLEASE READ CAREFULLY):

ARE YOU A CURRENT OR FORMER FEDERAL EMPLOYEE? If applying as a status candidate with current or former Federal Service, please provide a copy of your last or most recent SF-50, "Notification of Personnel Action" which shows your appointment eligibility for the position for which you are applying. Your SF-50 must identify the highest grade you held on a permanent basis, Pay Plan/Pay Schedule, Series, and Grade/Pay Band, and career status. Multiple SF-50 may be submitted to demonstrate your highest previous rate and eligibility.

*WARNING: An award SF-50 (ex. cash or time off award) may not indicate grade, step and competitive status. For current DOL employees, an award SF-50 DOES NOT indicate grade and step.

- Most recent performance appraisal/evaluation signed and dated within 18 months is requested by the agency, but will not disqualify candidates if not submitted. If not submitted during the application process, one may/will be requested at the time of the interview if the opportunity is extended. Applies to current and former Federal employees.

- Land Management Eligibles: a copy of your most recent Notification of Personnel Action (SF-50 or equivalent) proving your eligibility for appointment under the Land Management Workforce Flexibility Act. This service must have been performed in the competitive service, under a time limited appointment in a Land Management Agency, as defined by P.L. 114-328. For more information, click here .

The following documents are required if applicable:

- Displaced Employee Placement Documents - Only required if requesting priority consideration under ICTAP / CTAP Eligibility.

- DD-214 - verifying military service, eligibility for consideration under the Veterans Employment Opportunity Act (VEOA) and showing character of discharge (ex. Member Copy 4 and 2 are acceptable vs. Copy 1 which is not acceptable to adjudicate veteran's preference)

- Special/Non-Competitive Appointing Authority Documents - Applicants who are eligible for consideration, and wish to be considered, under one of the following non-competitive hiring authorities must submit appropriate documentation (click on the links below to see the documentation requirements):

Military Spouses (MISP)

- Cover Letters are not mandatory and will not be used to verify experience, but may be submitted

Applicants selected for employment who are not current DOL employees will be required to provide proof of citizenship , and the E-Verify system will be used to confirm the employment eligibility of all new hires.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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