Assistant Director II - Budget

Alexandria, Virginia
Sep 18, 2019
Oct 24, 2019
Career Level
Entry Level
Full Time
Job Description:

The Assistant Director reports to the ACPS Budget Director and performs a variety of duties and tasks to support and manage the school division's requirements for financial planning, monitoring, and compliance while adhering to best practices, policies, and regulations in accordance with GAAP, GASB, VDOE, and the Alexandria City School Board. General functions include division-wide budget development, financial analysis and reporting, grants management, programmatic financial support, fiscal compliance monitoring, and financial modeling and forecasting.

The successful candidate will assist in the development and maintenance of budgets for all funding sources including the operating fund, Capital Improvement Program (CIP), grants, and other special revenue projects. He/she will develop expenditure and revenue forecasts, create monthly financial reports, write policies and procedures, and train schools/ departments on fiscal procedures. The candidate will work collaboratively with divisional units, senior leadership, and the School Board to review financial performance and communicate budgetary policies and issues effectively.

  • Education: Bachelor's Degree in Business Administration, Finance, Information Systems, or Computer Science.
    Master's Degree strongly preferred.
  • Experience: Minimum 5 years' related work experience, specifically with financial reporting and process improvement. Strong MS Office skills are required, specifically Excel pivot tables and database functions, report creation and modeling using advanced Excel functions, charts and graphs, and Power Point presentations. Advanced or expert Excel proficiency preferred. Superb communication skills, both written and verbal, are also required.

Essential Functions:
  • Fully support all financial aspects of long term financial planning and the fiscal year budget cycle.
  • Prepare budget instructions and guidelines; develop and consolidate budget templates; and interpret, summarize, and upload budget information to financial systems.
  • Prepare forecasting models to project long-term revenues and expenditures including the impact of economic and legislative changes.
  • Maintain the division-wide chart of account structure and enter code changes in the financial system as required.
  • Make recommendations for budget process improvement and support the implementation of enhanced budgeting systems.
  • Assist with the publication of comprehensive budget and other financial documents using Adobe InDesign.
  • Develop monthly financial reporting tools for schools, departments, program managers and leadership teams providing summary and details for budget and actuals including revenues, expenditures, encumbrances, commitments, and fund balance.
  • Research macro-economic data, analyze trends and projections and forecast student enrollment and federal, state, and local revenues.
  • Manage position control for the school division to include creating, maintaining, and modifying all positions as approved through the budget process.
  • Develop and maintain financial reports for forecasting, trending and results analysis as well as Power Point presentations to communicate financial information to leadership and support staff.
  • Analyze and interpret financial data in order to determine historical and future trends and monitor annual
  • Support and review the financial internal controls and ensure that they are consistent with the school division's goals and objectives.
  • Document financial procedures and guidelines including process maps and flowcharts.
  • Develop and maintain documentation audit trails, version tracking controls, and systematic electronic filing.
  • Prepare, maintain and coordinate the online posting of all documents and information on the financial services web page as required.
  • Supervise staff and ensure compliance with School Board financial policies and division procedures through routine reviews.
  • Perform other duties as assigned by the Superintendent, CFO, and Budget Director.


Primary Location:
Central Office
Salary Range:
$89,553.60 - $130,651.20 / Administrator SAS-10
Shift Type:

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