Accounting Assistant

Washington D.C.
Commensurate with experience
Sep 18, 2019
Oct 23, 2019
Education, Nonprofit
Full Time

Under direct supervision of the Chief Financial Officer, the incumbent is responsible for performing a variety of moderately complex bookkeeping, coding and filing tasks related to the processing of invoices and Medicaid claims and serving as the primary point of contact for all Medicaid-related documentation questions or issues. Duties include submitting claim forms, invoices, analyzing remittance advices, correcting billing errors and submitting claims for payment, as well as maintaining record required to substantiate claims and invoices.

This position is classified as non-exempt and in accordance with the Federal regulations is eligible for overtime pay for hours worked in excess of forty (40) hours per week.  Note:  Overtime must be pre-approved and time off from work either paid or unpaid is not considered in determining hours worked in a week.

Other Performance Measures:

Successful performance on the job requires following safety guidelines and policies to reduce accident or injury to self or students, school dress standards, proper attendance and leave policies, and compliance with other policies set forth in the Employee Handbook.  Creativity, initiative and effective problem solving is also important to the success of the incumbent.

Examples of Essential Functions

  • Prepare, maintain and review all student Medicaid files and documents, checking records for accuracy, completeness and compliance; proofreads completed work.
  • Verify data and status of providers, recipients and claims. 
  • Maintain all billing records, including Medicaid-related information in a manner suitable for audit.
  • Analyze remittance advices, correct billing and resubmit as appropriate.
  • Verify claims ensuring that all necessary documentation is included in the file.
  • Respond to requests for information from staff and/or Medicaid regarding claims and supportive documentation.
  • Maintain confidentiality of parent, student and staff personal identifiable information.
  • Analyze various accounting transactions, identifying and resolving discrepancies.
  • Ability to exert moderate physical effort in light work, typically involving some combination of bending, stooping, squatting, reaching, kneeling, crouching, crawling and brisk walking, which may involve lifting, carrying, pushing and/or pulling of objects and materials of moderate weight (45 lbs.).
  • Most tasks require oral communication, visual and hearing perception, and the ability to get around the classrooms, cafeteria, gym, campus, etc. 
  • Other duties as assigned.
  • Supports the accounting department by performing clerical tasks, including processing and recording transactions.

Additional Essential Functions

  • Distribute petty cash as needed, upon review of submitted documentation and required approvals.
  • Prepare Petty Cash Reconciliations.
  • Manage the use of internal credit card by signing the credit card in and out upon verification of appropriate approvals.
  • Assist with performing credit card reconciliation reports and entries.
  • Maintain physical and digital files related to petty cash and credit card support and reconciliations.
  • Deposit cash at the bank
  • Assist with processing of payables as needed.
  • Prepares other reconciliation as needed.

Required Qualifications:

  • Knowledge of accounting principles.
  • Knowledge of office practices, procedures and equipment.
  • Knowledge of business math computations, grammar and spelling.
  • Knowledge of computer information systems and software.
  • Ability to understand and follow directions, both verbal and written.
  • Ability to establish and/or maintain moderately complex records; use coding and filing systems and retrieve and compile data.
  • Ability to review documents for accuracy and completeness.
  • Ability to make arithmetic calculations quickly and accurately with attention to detail.
  • Ability to complete assignments accurately and within specified timeframes.
  • Ability to establish and maintain effective working relationships with co-workers and the general public.
  • Requires strong interpersonal skills and the ability to communicate verbally and in writing.
  • Successful completion of the required training courses within a specified period of time
  • Tuberculosis screening to assure no significant risk to the health and safety of others.
  • Successfully passing a criminal background investigation and pre-employment and random drug screenings.

Minimum Acceptable Education and Experience:

Associates Degree in accounting or related field; 2-4 years of experience working as an accounting assistant or bookkeeper preferred.

Hours of Work

8:30 AM – 5:00 PM   (Monday through Friday)

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