Administrative Support Specialist

Employer
USAJobs
Location
Herndon, Virginia
Posted
Sep 17, 2019
Closes
Sep 24, 2019
Hours
Full Time
Duties

Summary

THIS ANNOUNCEMENT IS FOR THE 2019 HURRICANE SEASON ONLY. YOU WILL NEED TO REAPPLY NEXT YEAR IF INTERESTED IN WORKING FOR ODA DURING THE 2020 HURRICANE SEASON.

By applying for this position with SBA's Office of Disaster Assistance, Processing and Disbursement Center (PDC), you can enjoy challenging but satisfying work and join a highly motivated and diverse team that helps families and businesses rebuild their lives after a disaster.

Learn more about this agency

Responsibilities

As an Administrative Support Specialist at the GS-0301-9/11, some of your typical work assignments may include:
  • Coordinating travel plans, airline reservations, rental vehicles, and other travel related needs between travel agencies and ODA HQ and Centers before and during large disaster operations, training sessions, and conferences.
  • Managing the issuance, use, and deactivation of employee government travel credit cards, including auditing/reviewing credit card accounts for possible abuse.
  • Reviewing travel vouchers for accuracy and adherence to agency and Federal policies.
  • Using Microsoft Office applications to include Excel, Word, and PowerPoint.
  • Using various electronic databases and web based systems to run reports and troubleshoot errors in data reporting.
  • Communicating clearly, concisely, and courteously through written communications such as email, memos, and reports.
ASC is located in the business area of Herndon, VA. It is conveniently located near various eateries and shops and is accessible via public transportation.

Travel Required

Occasional travel - On occasion, especially during times of substantial disaster activity, you may be required to work overtime and/or travel with little or no advance notice.

Supervisory status
No

Promotion Potential
None

Requirements

Conditions of Employment

  • You must be able to obtain and maintain a Government travel credit card.
  • Favorable background investigation and credit check are required.
  • Mandatory Overtime: In order to respond quickly and efficiently to disaster survivors, substantial compensated overtime hours may be required while on assignment (up to seven days a week and ten to fourteen hours a day).
  • Credit score must be at least 500.
  • You may be required to travel to a disaster site where you may encounter hazardous working conditions and/or minimal lodging facilities.


Qualifications

Generally, time in Non-Pay status is not creditable towards the specialized experience requirement listed below.
You must meet all qualification requirements by the closing date of this announcement.
You may qualify based on experience, education or a combination of both.


Experience: To receive credit, you must indicate the month and year as well as the average hours worked per week for each employer or that experience will not be credited for meeting the specialized experience requirement.

GS-09: To qualify you must have a least 1 full year of specialized experience equivalent in difficult and complexity to the GS-7 level in the Federal service that has equipped you with the particular knowledge, skill, and ability to perform successfully in this position. This experience may have been gained in a non-Federal service position. This specialized experience must include providing administrative services for an office or organization such as time and attendance, making travel arrangements, reviewing travel vouchers, procurement, and maintaining/tracking accountable property, etc.

GS-11: To qualify you must have a least 1 full year of specialized experience equivalent in difficult and complexity to the GS-9 level in the Federal service that has equipped you with the particular knowledge, skill, and ability to perform successfully in this position. This experience may have been gained in a non-Federal service position. This specialized experience must include providing 2 or more of the following administrative services for an office or organization: time and attendance, making travel arrangements, reviewing travel vouchers, procurement, maintaining/tracking accountable property.

OR

Education

If qualifying based on education, you must submit transcripts by the closing date of this announcement or you will not be found eligible.

GS-09: Must have a master's or equivalent graduate degree in a related field or 2 full years of related progressively higher level graduate education leading to such a degree.

GS-11: Must have a doctorate or equivalent graduate degree in a related field or 3 full years of related progressively higher level graduate education leading to such a degree.

OR

A combination of experience and education as indicated above.


Additional information

If you work or are expected to work at least 90 consecutive days and 130 hours per month, you will become eligible for health insurance benefits only.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Applications will be reviewed for qualifications. You will be contacted directly if selected.

Background checks and security clearance

Security clearance
Other

Drug test required
No

Position sensitivity and risk
Non-sensitive (NS)/Low Risk

Trust determination process
Suitability/Fitness

Required Documents

Required Documents
Toapply for this position, you must provide a complete Application Package which includes:
1. Your Resume showing average hours worked per week, dates of employment and duties performed.
2. Completed Questionnaire
  • Preview at: https://apply.usastaffing.gov/ViewQuestionnaire/10592974
3. Other supporting documents, such as:
  • College Transcript(s), if qualifying based on education.
    • Unofficial transcripts may be submitted during the application process; however, official transcripts will be required if selected.
  • Veterans' Preference documentation, if applicable (e.g. DD-214 Member Copy 4 or other DD-214 copy showing type of discharge/character of service, SF-15 Form and related documentation, VA letter, etc.)


If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

Similar jobs