Duties

Summary

The Logistics Specialist provides administrative staff support. advisory services. and professional and technical assistance to the Head of the Logistics Section in the Integrated Support Services Directorate. on matters relating to receiving, distribution and supply. and loading dock operations for the Madison Building. as assigned. including deliveries of supplies. furniture and equipment. publications. and other materials utilized by the Library.

Learn more about this agency

Responsibilities

Plans, leads, and coordinates special projects or studies involving logistics program issues that contain complicated elements. Projects may include reviewing specific programs or developing new initiatives in various logistics program areas. Performs evaluation assignments of projects and studies that require analysis of interrelated issues, such as effectiveness, efficiency, and productivity of logistics operations. Organizes assigned projects and directs team study work. Develops plans of action to insure that project goals are achieved. Motivates team members to maintain their commitment to the methodology, processes, and goals. Writes reports, organizes special committees, training, or other ISS-wide activities. Makes recommendations to the Head of Logistics and senior management officials.

Analyzes a variety of service and performance metrics for various service options within Logistics operations. Analyzes customer requirements lo ensure that Logistics services meet customers' needs and Logistics standards of service. Reviews and updates Logistics policies and procedures to ensure compliance with guidelines and regulations. Interprets procedures and recommends new or revised policies and procedures to the Logistics Head.

Develops new or innovative work methods, techniques, guidelines and operating policies and procedures required to fulfill various Logistics responsibilities, including receiving and distribution of deliveries in general, as well as items requiring special handling, storage and maintenance. Assists in determining the adequacy of existing practices to meet current, new, or specialized mission requirements. Reviews and recommends changes to meet future mission needs to enhance the efficiency of current and future operations. Assists in the review of customer service methods and operational procedures to determine improvements and upgrades needed. Assists with program planning for Logistics operations.

Analyzes all data on the ISS fleet utilization for both Logistics trucks and other vehicles managed by the Transportation Unit using cost per miles data, driver and other pertinent data; collects data regularly to determine cost effectiveness, identifying program efficiencies and recommending changes and alternatives to ISS management.

Develops specifications for automation of new or complex logistics processes, supports the integration of related logistics program functions and may utilize the Library's automated financial management system. Leads committees in developing core requirements and testing of automated processes that relate to Logistics activities.

Establishes and coordinates a capital equipment program for the Library's Materials Handling Equipment (MHE) and powered industrial equipment and proposes additions and modifications when necessary to the MHE Program. Independently develops the annual management plan and budget for the Library's MHE Program and other industrial equipment and related operating requirement, including requirements for purchasing, maintaining, and replacing Government ­owned material handling equipment and other powered industrial equipment for the agency's use in several locations.

Serves as the Library's expert on matters concerning the procurement, repair, and maintenance of Library-wide MHE. Monitors the Library's efforts towards reducing overall MHE fleet costs and improving reliability and availability of MHE to meet the library's mission.

Serves as the COTR on contracts related logistics operations and services. Develops technical requirements, statements of work evaluation criteria and monitors contracts to determine whether the vendor or contractor services or products conform with the contract requirement.

Travel Required

Not required

Supervisory status
No

Promotion Potential
12

Requirements

Conditions of Employment

No additional requirements to those listed above.

Qualifications

Applicants must have had progressively responsible experience and training sufficient in scope and quality to furnish them with an acceptable level of the following knowledge, skills, and abilities to perform the duties of the position without more than normal supervision.

Knowledge of policies, processes and regulations related to inventory, property, equipment and supply management.**

Ability to communicate in writing.

Knowledge of automated, administrative tools and asset management systems.**

Ability to analyze organizational and operational problems and develop solutions.

Ability to plan and manage a logistics program.

Knowledge of contract preparation and contractor monitoring policies and procedures.**

Ability to communicate effectively other than in writing.

Education

Additional information

Although it is the Library's policy to afford the maximum pay benefit to employees when setting rates of pay, a new appointee who has had no previous Federal service will generally be paid the minimum step of the grade.

This is a non-supervisory, non-bargaining position.

The position description number for this position is 203158.

The Library of Congress is an equal opportunity employer. Women, minorities, and persons with disabilities who meet eligibility requirements are strongly encouraged to apply.

Applicants must submit a complete application package that is received by the closing date of this announcement.

This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please email ADA@loc.gov. The decision on granting reasonable accommodation will be determined on a case-by-case basis.

Applicants with disabilities may be considered under special hiring procedures and must submit an appropriate certificate of eligibility when applying for this position. The proof or disability/certification may be issued by the State Vocational Rehabilitation Office, Disability Services or Career Services office of the applicant's college or university, or the Department of Veterans Affairs. The letter must verify that the applicant has a severe disability and must be dated within three years of the date of the application. Certification from health care providers are not accepted. For more information contact the Library's Office of EEO/Diversity Programs at 202-707-6024 or email spp@loc.gov. FAILURE TO SUBMIT YOUR CERTIFICATION WILL CAUSE YOUR APPLICATION TO NOT BE CONSIDERED UNDER THE SELECTIVE PLACEMENT PROGRAM.

The Library of Congress is the national library of the United States and is part of the Legislative Branch of the Federal government. As such, all positions are in the excepted service.

Appointment/retention is subject to a favorable evaluation of an appropriate personnel security/suitability investigation.

The Library reserves the right to fill a lesser or greater number of vacancies indicated during the life of this vacancy announcement.

Initial appointments, permanent or indefinite, to the Library of Congress require completion of a one-year probationary period.

The Library of Congress may offer repayment for all or part of federally insured student loans. However, not all service units within the Library of Congress participates in the repayment of federally insured student loans. Therefore, determination to repay a federally insured student loan is subject to approval by the appropriate service unit.

A "Not to Exceed" (NTE) status is used to identify an appointment with a specific ending date. However, the Library has the right to separate a NTE employee at any time due to either performance issues or budget constraints.

Are you a veteran? Please indicate the type of veterans' preference you are claiming in your application materials and/or applicant profile and provide the appropriate supporting documentation to validate your claim. Those applying for 5-point preference must submit Member Copy 4 of your DD 214. Those applying for 10-point preference must fill out an SF-15 (click here for the form) and provide the required documentation listed on the back of the form. If required supporting documentation is not attached, Veterans' Preference will not be considered in the application process.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

The Library of Congress evaluates applicants through an applicant questionnaire and a structured interview. Applicants may also be screened for some jobs through licensing, certification, and/or education requirements, a narrative/application review, and/or a preliminary telephone interview. The knowledge, skills, and abilities (KSAs) that are marked with a double asterisk (**) in the vacancy announcement and the applicant questionnaire are considered the most critical for a position. To be considered for final selection, applicants must demonstrate fully acceptable experience in these designated KSAs in the narrative/application review, preliminary telephone and/or full structured interview. The various assessment tools listed above are designed to verify or explore applicants' experience, knowledge, and training directly related to the job in order to identify the best qualified applicants for selection.

For more information regarding eligibility requirements, please see the Library of Congress Merit Selection Plan, Section X.D, at: http://www.loc.gov/hr/employment/msp010909.pdf .

To preview questions please click here .

Background checks and security clearance

Security clearance
Other

Drug test required
No

Required Documents

Current or former federal employees must submit their most recent Notification of Personnel Action (SF-50 or equivalent).

Applicants with disabilities may be considered under special hiring procedures and must submit an appropriate certificate of eligibility when applying for this position. The proof or disability/certification may be issued by the State Vocational Rehabilitation Office, Disability Services or Career Services office of the applicant's college or university, or the Department of Veterans Affairs. The letter must verify that the applicant has a severe disability and must be dated within three years of the date of the application. The program does not accept certification from health care providers. For more information contact the Library's Office of Equal Employment Opportunity and Diversity Programs at 202-707-6024 or email spp@loc.gov. FAILURE TO SUBMIT YOUR CERTIFICATION WILL CAUSE YOUR APPLICATION TO NOT BE CONSIDERED UNDER THE SELECTIVE PLACEMENT PROGRAM.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.