Human Resources Assistant (Information Systems)

Employer
USAJobs
Location
Washington, D.C
Posted
Sep 14, 2019
Closes
Sep 17, 2019
Hours
Full Time
Duties

Summary

The successful candidate in this position will serve as a Human Resources Assistant (Information Systems) responsible for completeness and legality of the proposed action request in accordance with established regulations/guides/agency directives; interfaces with human resources (HR) consultants/management, and customers.

Learn more about this agency

Responsibilities

As a Human Resources Assistant (Information Systems), you will:
  • Process and complete the full range of position, pay and personnel actions for employees located across the NNSA. Duties entail processing personnel actions in excepted service systems as well as in the competitive service. Responsibilities include: review the SF52 (Request for Personnel Action) in order to verify accuracy, completeness and legality of the proposed action request in accordance with established regulations/guides/agency directives; interface with human resources (HR) consultants/management staff to resolve questionable data prepares additional documents for completion of the action request; using the CHRIS automated system, input information to generate an SF-50 (Notification of Personnel Action) which in turn, updates the main DOE Info database.
  • Ensure office records and files are properly maintained and disposed and information is protected. Responds to queries pertaining to employment verification.
  • Research/interpret OPM regulations in order to assist employees on health benefits, life insurance, TSP, beneficiaries, retirement systems and creditable civilian and military service. Provide customer service by responding to inquiries and providing requested forms/information. The work requires considerable judgment to assure accuracy, proficient documentation of records, good working knowledge of Federal personnel processes/requirements, and diplomacy in dealing with personnel at all levels, both Federal and non-Federal to include the private business sector.


Travel Required

Occasional travel - May require up to 10% of travel away from duty station.

Supervisory status
No

Promotion Potential
02

Requirements

Conditions of Employment


  • Subject to Random Drug Testing
  • Must pass a pre-employment drug test.
  • Favorable suitability determination required.
  • Must be able to obtain/maintain an "L" level Security Clearance.

OTHER REQUIREMENTS:
  • You must be a United States Citizen.
  • This employer participates in the e-Verify program.
  • Males must abide by Selective Service registration requirements.
  • Compliance with Homeland Security Presidential Directive (HSPD-12) governing personal identity which will require that you provide two forms of identification.
  • A one year probationary period may be required.
  • More than one position may be filled from this vacancy announcement.


Qualifications

SALARY INFORMATION:

The salary indicated above is the base pay. The salaries below are location specific with locality.

Washington, DC - Salary range with locality: $37,955 - $67,687

Albuquerque, NM - Salary range with locality: $34,105 - $60,820

SPECIALIZED EXPERIENCE REQUIREMENTS

Applicants must have at least one year of specialized experience equivalent to the GS-04 level in the Federal service that included: data entry of personnel actions in accordance with OPM's Guide to Processing Personnel Actions, ensures accuracy and appropriateness of coding and associated documentation, and knowledge of automation and software applications.

Examples of Specialized Experience:
  • Processing basic personnel actions in an automated system
  • Applying basic HR rules, procedures, or operations to code HR actions

  • Your application and resume should demonstrate that you possess the following knowledge, skills and abilities (KSAs). Do not provide a separate narrative written statement. Rather, you must describe in your application how your past work experience demonstrates that you possess the KSAs identified below. Cite specific examples of employment or experience contained in your resume and describe how this experience has prepared you to successfully perform the duties of this position. DO NOT write "see resume" in your application!
  • Knowledge of OPM, Federal, and agency personnel guides sufficient to process a wide variety of personnel actions under various authorities
  • Ability to provide confidentiality of personnel information, quality customer service, and skill in communicating and interacting with a variety of personnel at various organizational levels within and external to the agency.
  • Knowledge of human resources processes to ensure that pertinent information is properly collected, formatted and reflected in reports and associated documents and to insure entry into the personnel information management systems.
  • Ability to research and interpret applicable policies, procedures, laws and regulations (OPM, DOE, NNSA, CHRIS).

  • "Experience" refers to paid and unpaid experience. Examples of qualifying unpaid experience may include: volunteer work done through National Service programs (such as Peace Corps and AmeriCorps); as well as work for other community-based philanthropic and social organizations. Volunteer work helps build critical competencies, knowledge, and skills; and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

    Time-in-Grade/Band: You must have completed 52 weeks in a position equivalent to the next lower band, i.e., NU-01 or GS-04.

    CTAP/ICTAP candidates: To be considered "well qualified" you must meet all of the requirements as described in this section.

    You must meet all qualifications and eligibility requirements within 30 days of the closing date of this announcement.

    Education

    EDUCATION:

    Education Substitution. Successfully completed education above the high school level in any field for which high school graduation or the equivalent is the normal prerequisite is creditable This education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university. One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school.

    Combination Education/Specialized Experience. Only education in excess of the first 60 semester hours (i.e., beyond the second year) is creditable toward meeting the specialized experience requirement. One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience.

    Education must be obtained from an accredited institution recognized by the U.S. Department of Education.

    Foreign education must be reviewed by an organization recognized by the U.S. Department of Education. For special instructions pertaining to foreign education and a list of organizations that can evaluate foreign education, see the Department of Education website.

    Additional information

    • The U.S. Department of Energy fosters a diverse and inclusive workplace and is an Equal Opportunity Employer.
    • Veterans and persons with disabilities are encouraged to apply. For more information, please visit the links at the bottom of this page or visit the FedsHireVets website.
    • If you believe that you are eligible for the Interagency Career Transition Assistance Program (ICTAP), please visit the OPM ICTAP/CTAP website for more information. In order to be considered under the ICTAP program, your application must score within the pre-established "well qualified" category as stated in the Qualifications section.
    • More than one selection may be made from this vacancy announcement.
    • Some positions may require completion of a probationary period of up to 1 (one) year.
    • Many positions require successful completion of a background investigation.
    • All males born after December 31st 1959 must abide by laws regarding Selective Service registration. To learn more about this law, visit the Selective Service web page, Who Must Register . If you are not registered and don't have an approved exemption, you will not be eligible for employment with the Federal government.

    EEO Policy: Click HERE.
    Reasonable Accommodation Policy: Click HERE.
    Veterans Information: Click HERE.
    Telework: Click HERE.
    Selective Service Registration: Click HERE.

    Information about the NNSA Demonstration project can be found by clicking HERE.

    How You Will Be Evaluated

    You will be evaluated for this job based on how well you meet the qualifications above.

    The Department of Energy uses an application tracking system to evaluate the responses you provide in the applicant assessment questionnaire to determine if you meet the minimum qualifications necessary for this position. Then, the HR Office and/or Subject Matter Expert (SME) will conduct a quality review of your application and supporting documentation to determine if your qualifications meet the criteria for referral to the selecting official.

    We will also verify that you are eligible for Merit Promotion positions by reviewing your previous Federal employment to ensure you meet Time-in-Grade requirements. If you are eligible to apply to Merit Promotion announcements based on Veteran or other non-competitive statuses, we will verify your supporting documentation prior to referral.

    Your performance appraisals and incentive awards will be given due consideration in the selection process based on their relation to the duties of the position and the consistency with which they may be considered in evaluating you against other applicants.

    If you are eligible for career transition assistance plans such as ICTAP or CTAP, you must meet the definition of "well qualified" which is defined as having a score of 85 or better.

    If your resume is incomplete or does not support the responses you provided in your online questionnaire, or if you fail to submit all required documentation before the vacancy closes, you may be rated 'ineligible', 'not qualified', or your score may be adjusted accordingly.

    To preview questions please click here .

    Background checks and security clearance

    Security clearance
    L Access Authorization

    Drug test required
    Yes

    Required Documents

    Please carefully review the following list to determine what documentation you need to submit. Some documents may not apply to all applicants.
    If you are unsure, click the link for each document type to read more.

    ALL APPLICANTS: You must submit a about what is expected in your resume." href="https://help.usajobs.gov/index.php/How_to_create_your_resume" target="_blank" rel="noopener">resume supporting your specialized experience and responses to the online questionnaire.
    • Your resume should list all work experience (paid and unpaid); you must list the full name and address of the each employer.
    • For all types of work experience, you should indicate the start and end dates (include month, day, and year); you must also list the average number of hours per week that you worked.
    • For paid work experience, please indicate your starting grade/salary for each position and the highest grade/salary you earned (if different).
    • List all incentive awards on your resume that are related to the duties of this position.
    • Your resume should also include any education and training you have completed (list the program title, subject area, number of hours completed, and completion date).
    • For more information about what to include in your resume, please view this USAJOBS Resume Tutorial video on YouTube.

    Most DOE offices will allow you to submit a resume in the format of your choice (as an attached document or as a USAJOBS Resume Builder format). However, some offices may require one specific format. You will be notified at the time you click 'Apply Online' which type of resume is acceptable. It is important that you are complete and thorough in your resume. If any of the above information is not included in your resume, we may not be able to fully credit you for your experience.

    Performance Appraisals: You must submit your two (2) most recent performance appraisals.

    Current and former Federal employees: Most recent SF-50 (Standard Form 50 - Notice of Personnel Action).

    To properly verify status eligibility, your SF-50 must show the following. If you do not submit an appropriate SF-50, we cannot verify your status eligibility!
  • Full position title;
  • appointment type;
  • occupational series;
  • pay plan, grade, and step;
  • tenure code; and
  • service computation date (SCD).

  • If your current position SF50 does not indicate you have competitive service status or does not reflect the pay plan and grade of the highest position you have held in the competitive service, in addition to your current SF50, you must provide your previous SF-50s that provide the proof of competitive status and highest grade held on a permanent basis.

    If specific educational requirements are indicated for this vacancy: experience." href="https://www.usajobs.gov/Help/how-to/account/documents/resume/build/education/" target="_blank" rel="noopener">Documentation verifying your educational claims which can include unofficial transcripts or any report listing institution, course title, credits earned and final grade. Please see the Education section for more information.

    Veterans: authorities and the documentation you need to submit" href="http://www.fedshirevets.gov/job/shav/index.aspx" target="_blank" rel="noopener">veteran eligibility documentation (DD-214 Member #4 Copy, VA Letter, Standard Form (SF) 15 as applicable). Please note: If you are a veteran who has not yet been discharged, you may provide a statement of intent to discharge from your agency to receive Veterans Preference under the VOW (Veterans Opportunity to Work) to Hire Heroes Act of 2011.

    Persons with Disabilities: Individuals with intellectual disabilities, severe physical disabilities, or psychiatric disabilities may apply for appointment through the Schedule A hiring authority. flexibilities for persons with disabilities" href="https://www.opm.gov/policy-data-oversight/disability-employment/" target="_blank" rel="noopener">Certified verification of a disability from a licensed medical professional; a licensed vocational rehabilitation specialist; or any Federal, state, or District of Columbia agency or U.S. territory that issues or provides disability benefits will be required.

    Displaced Federal employees who qualify for CTAP/ICTAP: If you are a former Federal employee who was displaced due to a Reduction-in-Force (RIF) or surplused by some other means, please submit a copy of the separation letter or RIF notice from your agency. To be selected under I/CTAP, you must still be found well-qualified for this position. Please see the OPM Guide to Career Transition for more information.

    If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
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ue%20to%20a%20Reduction-in-Force%20(RIF)%20or%20surplused%20by%20some%20other%20means,%20please%20submit%20a%20copy%20of%20the%20separation%20letter%20or%20RIF%20notice%20from%20your%20agency.%20To%20be%20selected%20under%20I/CTAP,%20you%20must%20still%20be%20found%20well-qualified%20for%20this%20position.%20Please%20see%20the%20OPM%20Guide%20to%20Career%20Transition%20for%20more%20information.If%20you%20are%20relying%20on%20your%20education%20to%20meet%20qualification%20requirements:Education%20must%20be%20accredited%20by%20an%20accrediting%20institution%20recognized%20by%20the%20U.S.%20Department%20of%20Education%20in%20order%20for%20it%20to%20be%20credited%20towards%20qualifications.%20Therefore,%20provide%20only%20the%20attendance%20and/or%20degrees%20from%20schools%20accredited%20by%20accrediting%20institutions%20recognized%20by%20the%20U.S.%20Department%20of%20Education%20.%20Failure%20to%20provide%20all%20of%20the%20required%20information%20as%20stated%20in%20this%20vacancy%20announcement%20may%20result%20in%20an%20ineligible%20rating%20or%20may%20affect%20the%20overall%20rating.%0D%0ALocation%3A%20Washington,%20D.C%0D%0A%0D%0ATo%20view%20this%20job%2C%20please%20click%20on%20the%20link%20below%3A%0D%0Ahttps://jobs.washingtonpost.com/job/40143462/human-resources-assistant-information-systems-//job/40143462/human-resources-assistant-information-systems-/%3FTrackID%3D315766%0D%0A%0D%0AMany%20thanks%2C%0D%0A%0D%0AThe%20Washington Post Jobs%20team.%0D%0A%0D%0A-----%0D%0A%0D%0A" target="_blank" rel="nofollow">

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