Program Analyst

Employer
USAJobs
Location
Washington, D.C
Posted
Sep 14, 2019
Closes
Sep 21, 2019
Hours
Full Time
Duties

Summary

A successful candidate in this position performs and coordinates management and human resources support in the areas of performance management and performance awards; minority education and student diversity; advancement of equal employment opportunities and program implementation in LM; monitoring and reporting of progress under the office's High Performing Organization (HPO) plan; succession planning; and personnel action processing.

Learn more about this agency

Responsibilities

As a Program Analyst, you will:

GS-07

Serve as directed by the HR Team supervisor, in implementing and tracking actions to accomplish departmental human resources initiatives.

Serve as an entry-level contributor for performance award processing and personnel action processing including recruitment actions, promotions, and reassignments.

Research and provides timely, accurate responses on human resource information requests arising from inherent complexities in Federal regulations and requirements, departmental directives and policies, and LM policies and standard operating procedures.

Assist with completion of milestones in the LM Human Capital Management Plan; Enters data into the Minority Education online system in coordination with the Office of Economic Impact and Diversity.

Assist with the Headquarters' Student Diversity Program;

Gather and completes statistical data for the preparation and submittal of the annual Fair Act Inventory; Gathers, compiles, and analyzes statistical data as requested for use.

Contribute to reports and briefings as requested, which may serve as the basis for new policies, systems, and procedures in the human resource area; and Assists in preparing summaries, narrative statements and analyses of facts gathered at meetings.

GS-09

Serve as an assistant to the supervisor for select personnel services with the Headquarters Human Capital Management Office. Implements and tracks needed actions to accomplish departmental human resources initiatives.

Serve as an LM contributor for performance award processing and personnel action processing including recruitment actions, promotions, and reassignments. Reviews proposed actions and advises management of any needed documentation or modification.

Serve as a point of contact for the ePerformance system and assists managers and employees in navigating the system. Analyzes actions and experience, including completion of metrics for timelines and quality issues.

Research and provides timely, accurate responses on human resource information requests arising from inherent complexities in Federal regulations and requirements, departmental directives and policies, and LM policies and standard operating procedures.

Assist with completion of milestones in the LM Human Capital Management Plan; Enters data into the Minority Education online system in coordination with the Office of Economic Impact and Diversity.

Monitor progress under the HPO agreement; Gathers, compiles, and analyzes statistical data as requested for use in briefing senior management; Monitors hard-to-fill positions and recommends staffing strategies.

Prepare reports and briefings which may serve as the basis for new policies, systems, and procedures in the human resource area.

GS-11

Serve as an assistant to the supervisor for select personnel services with the Headquarters Human Capital Management Office. Implements and tracks needed actions to accomplish departmental human resources initiatives.

Serve as an LM contributor for performance award processing and personnel action processing including recruitment actions, promotions, and reassignments. Reviews proposed actions and advises management of any needed documentation or modification.

Serve as a point of contact for the ePerformance system and assists managers and employees in navigating the system. Analyzes actions and experience, including completion of metrics for timelines and quality issues. Reports on status to the Team supervisor.

Research and provides timely, accurate responses on human resource information requests arising from inherent complexities in Federal regulations and requirements, departmental directives and policies, and LM policies and standard operating procedures.

Assist with completion of milestones in the LM Human Capital Management Plan; Enters data into the Minority Education online system in coordination with the Office of Economic Impact and Diversity.

Monitor progress under the HPO agreement; Gathers, compiles, and analyzes statistical data as requested for use in briefing senior management; Monitors hard-to-fill positions and recommends staffing strategies.

Prepare reports and briefings which may serve as the basis for new policies, systems, and procedures in the human resource area.

Travel Required

Occasional travel - Travel 5 to 6 times a month

Supervisory status
No

Promotion Potential
12

Requirements

Conditions of Employment

  • You must be a United States Citizen.
  • This employer participates in the e-Verify program.
  • Males must abide by Selective Service registration requirements.

OTHER REQUIREMENTS: None

Qualifications

SPECIALIZED EXPERIENCE REQUIREMENTS

A qualified candidate's online application and resume must demonstrate at least one year of specialized experience equivalent to the next lower grade level in the Federal service. Specialized experience the GS-07 level for this position is defined as:

Experience in preparing or maintaining employment records related to events, such as hiring, termination, leaves, transfers, performance assessment or promotions;

Experience with informing job applicants of details such as duties and responsibilities, compensation, benefits, schedules, working conditions, or promotion opportunities; similar human resources work experience.

A qualified candidate's online application and resume must demonstrate at least one year of specialized experience equivalent to the next lower grade level in the Federal service. Specialized experience the GS-09 level for this position is defined as:

Experience in overseeing employment records related to events, such as hiring, termination, leaves, transfers, performance assessment or promotions;

Experience with proving job applicants precise details such as duties and responsibilities, compensation, benefits, schedules, working conditions, or promotion opportunities; similar human resources work experience.

A qualified candidate's online application and resume must demonstrate at least one year of specialized experience equivalent to the next lower grade level in the Federal service. Specialized experience the GS-11 level for this position is defined as:

Experience supporting an organization by performing and coordinating various human resource management actions;

Experience providing ongoing liaison for all personnel services with the HQ human capital management office;

Experience tracking personnel actions for a program area;

Experience with the Department's ePerformance system;

Experience with performance award processing and personnel action processing.

Your application and resume should demonstrate that you possess the following knowledge, skills and abilities (KSAs). Do not provide a separate narrative written statement. Rather, you must describe in your application how your past work experience demonstrates that you possess the KSAs identified below. Cite specific examples of employment or experience contained in your resume and describe how this experience has prepared you to successfully perform the duties of this position. DO NOT write "see resume" in your application!

GS-07

Basic understanding of the organization and structure of the Department of Energy sufficient to analyze and report on human resource issues and initiatives for the Office and to work successfully with other departmental elements on human resource issues.

Practical knowledge of the laws, regulations, policies and procedures of the office of Personnel Management and the Department of Energy regarding the provision of human resource services.

General knowledge of the concepts and approaches, relating to the conduct of program analyses sufficient to ensure that they are provided in a timely and appropriate manner.

Ability to communicate, both orally and in writing, with a variety of audiences both within LM and in other departmental organizations.

GS-09

Knowledge of the organization, structure, and management policies of the Department of Energy sufficient to analyze and report on human resource policies and procedures for the Office and to work successfully with other departmental elements on human resource issues.

Working knowledge of the laws, regulations, policies and procedures of the office of Personnel Management and general knowledge of laws, regulations, policies and procedures of the Department of Energy and other Federal agencies regarding the provision of human resource services to effectively perform and advise on the areas of responsibility.

General knowledge of the concepts, policies, approaches, administrative processes and procedures relating to the conduct of program analyses sufficient to ensure that these services are provided in a timely and appropriate manner.

Ability to communicate, both orally and in writing, with a variety of audiences both within LM and in other departmental organizations, especially the Office of Human Capital Management.

GS-11


Knowledge of management, administrative and organizational concept, principles, and practice and their application to the resolution of a broad spectrum of policy, program and administrative issues.

Working knowledge of human capital management regulations, policies, and procedures sufficient to provide accurate information and guidance to managers and employees.

Ability to organize and prioritize a variety of tasks needed to effectively carry out the duties of the position effectively and efficiently.

Skill and ability in written communications to understand, review, and prepare written documents, narratives, summaries, tables, reports, etc. with adequate attention to meaning, substance, and adequacy.

Ability to communicate orally and establish effective personal relations in order to provide advice, information, and assistance, and conduct coordination, liaison, or follow-up activities.

Expert knowledge of the organization, structure, and management policies of the Department of Energy sufficient to analyze and report on human resource policies and procedures for the Office and to work successfully with other departmental elements on human resource issues.

Knowledge of the laws, regulations, policies and procedures regarding the provisions of human resource services to effectively perform and advise on the areas of responsibility.

Knowledge of the concepts, policies, approaches, administrative processes and procedures relating to the conduct of program analyses sufficient to ensure that these services are provided in a timely and appropriate manner.

Expertise in communicating both orally and in writing, with a variety of audiences in order to conduct and coordinate Human Capital Management business.

"Experience" refers to paid and unpaid experience. Examples of qualifying unpaid experience may include: volunteer work done through National Service programs (such as Peace Corps and AmeriCorps); as well as work for other community-based philanthropic and social organizations. Volunteer work helps build critical competencies, knowledge, and skills; and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Time-in-Grade: Current Federal employees must meet time-in-grade requirements by the closing date of this announcement to receive consideration.

CTAP/ICTAP candidates: To be considered "well qualified" you must meet all of the requirements as described in this section.

You must meet all qualifications and eligibility requirements by the closing date of this announcement.

Education

This position does not have a positive education requirement.

EDUCATION:
Education must be obtained from an accredited institution recognized by the U.S. Department of Education.

Foreign education must be reviewed by an organization recognized by the U.S. Department of Education. For special instructions pertaining to foreign education and a list of organizations that can evaluate foreign education, see the Department of Education website.

Additional information

  • The U.S. Department of Energy fosters a diverse and inclusive workplace and is an Equal Opportunity Employer.
  • Veterans and persons with disabilities are encouraged to apply. For more information, please visit the links at the bottom of this page or visit the FedsHireVets website.
  • If you believe that you are eligible for the Interagency Career Transition Assistance Program (ICTAP), please visit the OPM ICTAP/CTAP website for more information. In order to be considered under the ICTAP program, your application must score within the pre-established "well qualified" category as stated in the Qualifications section.
  • More than one selection may be made from this vacancy announcement.
  • Some positions may require completion of a probationary period of up to 1 (one) year.
  • Many positions require successful completion of a background investigation.
  • All males born after December 31st 1959 must abide by laws regarding Selective Service registration. To learn more about this law, visit the Selective Service web page, Who Must Register . If you are not registered and don't have an approved exemption, you will not be eligible for employment with the Federal government.
EEO Policy: https://help.usajobs.gov/index.php/EEO_Policy_Statement
Reasonable Accommodation Policy: https://help.usajobs.gov/index.php/Reasonable_Accommodation_Policy_Statement
Veterans Information: https://help.usajobs.gov/index.php/Veterans_Information
Telework: www.telework.gov
Selective Service Registration: http://www.sss.gov/

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

The Department of Energy uses an application tracking system to evaluate the responses you provide in the applicant assessment questionnaire to determine if you meet the minimum qualifications necessary for this position. Then, the HR Office and/or Subject Matter Expert (SME) will conduct a quality review of your application and supporting documentation to determine if your qualifications meet the criteria for referral to the selecting official.

We will also verify that you are eligible for Merit Promotion positions by reviewing your previous Federal employment to ensure you meet Time-in-Grade requirements. If you are eligible to apply to Merit Promotion announcements based on Veteran or other non-competitive statuses, we will verify your supporting documentation prior to referral.

If you are eligible for career transition assistance plans such as ICTAP or CTAP, you must meet the definition of "well qualified" which is defined as having a score of 85 or better.

If your resume is incomplete or does not support the responses you provided in your online questionnaire, or if you fail to submit all required documentation before the vacancy closes, you may be rated 'ineligible', 'not qualified', or your score may be adjusted accordingly.
To preview questions please click here .

Background checks and security clearance

Security clearance
Other

Drug test required
No

Required Documents

HR Specialist - Modify this section only if special documentation is required which is unique to your agency and not listed below. Please do not modify this section otherwise. Make sure that if you list a document here, it is also selected in Step 6 of the Vacancy Builder process. Remove this note before posting!]

Please carefully review the following list to determine what documentation you need to submit. Some documents may not apply to all applicants.
If you are unsure, click the link for each document type to read more.

ALL APPLICANTS: You must submit a about what is expected in your resume." href="https://help.usajobs.gov/index.php/How_to_create_your_resume" target="_blank">resume supporting your specialized experience and responses to the online questionnaire.
  • Your resume should list all work experience (paid and unpaid); you must list the full name and address of the each employer.
  • For all types of work experience, you should indicate the start and end dates (include month, day, and year); you must also list the average number of hours per week that you worked.
  • For paid work experience, please indicate your starting grade/salary for each position and the highest grade/salary you earned (if different).
  • Your resume should also include any education and training you have completed (list the program title, subject area, number of hours completed, and completion date).
  • For more information about what to include in your resume, please view this USAJOBS Resume Tutorial video on YouTube.
Most DOE offices will allow you to submit a resume in the format of your choice (as an attached document or as a USAJOBS Resume Builder format). However, some offices may require one specific format. You will be notified at the time you click 'Apply Online' which type of resume is acceptable. It is important that you are complete and thorough in your resume. If any of the above information is not included in your resume, we may not be able to fully credit you for your experience.

Current and former Federal employees: Most recent SF-50 (Standard Form 50 - Notice of Personnel Action).

To properly verify status eligibility, your SF-50 must show the following. If you do not submit an appropriate SF-50, we cannot verify your status eligibility!
  • Full Position Title
  • Appointment Type
  • Occupational Series
  • Pay Pan, Grade, and Step
  • Tenure Code
  • Service Computation Date (SCD)
  • If specific educational requirements are indicated for this vacancy: experience." href="https://help.usajobs.gov/index.php/Education" target="_blank">Documentation verifying your educational claims which can include unofficial transcripts or any report listing institution, course title, credits earned and final grade. Please see the Education section for more information.

    Veterans: authorities and the documentation you need to submit" href="http://www.fedshirevets.gov/job/shav/index.aspx" target="_blank">veteran eligibility documentation (DD-214 Member #4 Copy, VA Letter, Standard Form (SF) 15 as applicable). Please note: If you are a veteran who has not yet been discharged, you may provide a statement of intent to discharge from your agency to receive Veterans Preference under the VOW (Veterans Opportunity to Work) to Hire Heroes Act of 2011.

    Persons with Disabilities: Individuals with intellectual disabilities, severe physical disabilities, or psychiatric disabilities may apply for appointment through the Schedule A hiring authority. flexibilities for persons with disabilities" href="https://www.opm.gov/policy-data-oversight/disability-employment/" target="_blank">Certified verification of a disability from a licensed medical professional; a licensed vocational rehabilitation specialist; or any Federal, state, or District of Columbia agency or U.S. territory that issues or provides disability benefits will be required.

    Displaced Federal employees who qualify for CTAP/ICTAP: If you are a former Federal employee who was displaced due to a Reduction-in-Force (RIF) or surplused by some other means, please submit a copy of the separation letter or RIF notice from your agency. To be selected under I/CTAP, you must still be found well-qualified for this position. Please see the OPM Guide to Career Transition for more information.

    If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
    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he%20U.S.%20Department%20of%20Education%20.%20Failure%20to%20provide%20all%20of%20the%20required%20information%20as%20stated%20in%20this%20vacancy%20announcement%20may%20result%20in%20an%20ineligible%20rating%20or%20may%20affect%20the%20overall%20rating.%0D%0ALocation%3A%20Washington,%20D.C%0D%0A%0D%0ATo%20view%20this%20job%2C%20please%20click%20on%20the%20link%20below%3A%0D%0Ahttps://jobs.washingtonpost.com/job/40143358/program-analyst//job/40143358/program-analyst/%3FTrackID%3D315766%0D%0A%0D%0AMany%20thanks%2C%0D%0A%0D%0AThe%20Washington Post Jobs%20team.%0D%0A%0D%0A-----%0D%0A%0D%0A" target="_blank" rel="nofollow">

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