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Administrative Assistant

Employer
American Speech-Language-Hearing Association
Location
Rockville, Maryland
Salary
Salary Range (Non-Negotiable): $45,620 – $50,688 https://www.asha.org/careers/ASHA-jobs/benefits/
Closing date
Oct 18, 2019

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Industry
Associations, Nonprofit
Function
Administrative
Hours
Full Time
Career Level
Experienced (Non-Manager)
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Job Details

Description

The purpose of this position is to provide administrative support for functions performed in the National Office.

Responsibilities

  • Generate form letters and labels (including mail merge)
  • Prepare presentations, letters, reports, certificates, and other documents using various types of software (including scanning material)
  • Copy and fax
  • Coordinate and assemble mailings
  • Schedule meetings (set up conference calls, record and transcribe minutes, order lunches, compile/distribute material and agendas, prepare badges, arrange travel for staff & volunteers)
  • Update/enter information in the association management system and generate reports
  • Set up filing systems and maintain records
  • Respond to information and email requests and gather readily available data
  • Sort and distribute mail
  • Process invoices and reimbursements using the association’s expense processing system
  • Pack materials for shipment and order supplies
  • Take meeting notes and update schedules/timelines in project planning software

Qualifications

Knowledge and skills typically acquired through:

  • AA or BA Degree and 2–4 years of related experience

Scope and depth of technical skills/knowledge:

  • Proficient with spreadsheet or data-entry tools for logging information
  • Proficient with word processing and presentation software
  • Experience maintaining a database
  • Proficient with online/cloud-based tracking and information processing tools
  • Proficient with online folder/document management

Scope and depth of nontechnical skills/knowledge:

  • Experience with basic meeting planning and preparation
  • Demonstrated customer service skills
  • Demonstrated ability to successfully coordinate a project
  • Strong organizational skills
  • Demonstrated ability to prioritize work
  • Demonstrated ability to record accurate minutes of a meeting
  • Demonstrated ability to gather readily available data
  • Demonstrated knowledge of general office operation procedures

Company

The American Speech-Language-Hearing Association was founded in 1925. It is a not-for-profit scientific and professional association for speech-language pathologists, audiologists, and speech and hearing scientists. ASHA is committed to the consumers of our services, the more than 42 million Americans with communication disorders. ASHA's mission is to ensure that all people with speech-language, and hearing disorders receive quality services from well-educated professionals.

The American Speech-Language-Hearing Association (ASHA) certifies practicing clinicians, conducts and accredits educational programs for its members, informs the public about communication disorders, produces and markets educational materials, monitors legislation, and lobbies state and federal governments. ASHA represents more than 234,000 speech-language pathologists, audiologist, and speech and hearing scientists.

The Association's National Office, in Rockville, Maryland, employs more than 300 individuals in a wide range of occupations. Some staff members are speech-language pathologists and audiologists. Other professionals provide expertise in a variety of fields from accounting, information processing and marketing to convention and meeting planning, customer service and desktop publishing.

ASHA has been recognized as a "Great Place to Work" by Washingtonian Magazine and by the State of Maryland and Montgomery County Work/Life Alliance. ASHA has also earned recognition as a "Best Workplace for Commuters." A number of public service campaigns, media advertising campaigns, and membership promotion materials that our staff have worked on have earned awards. The ASHA Leader, our bi-weekly tabloid, has earned numerous awards for general excellence and feature articles. Our website has also earned a number of awards. In addition, the National Office has received awards for our recycling efforts.

For more information about our organization, see our website at www. asha.org.ASHA offers a comprehensive benefits package.

* Health/Dental/Vision Insurance
* Life Insurance
* Long-Term Disability Income Insurance
* Travel Accident Insurance
* Defined Contribution Plan
* 401(k) Savings Plan
* Flexible Spending Plan
* Annual Leave
* Sick Leave
* Family and Medical Leave
* Voluntary Leave Transfer Program
* Paid Holidays
* Flextime
* Telecommuting
* Flexplace
* Fare Share Program
* Employee Assistnace Program
* Tuition Reimbursement
* Staff Development Prgram
* Wellness and Fitness
* Direct Deposit

Company info
Website
Location
2200 Research Blvd
#235
 Rockville
MD
20850
United States
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