Administrative Assistant

Rockville, Maryland
Salary Range (Non-Negotiable): $45,620 – $50,688
Sep 13, 2019
Oct 18, 2019
Full Time


The purpose of this position is to provide administrative support for functions performed in the National Office.


  • Generate form letters and labels (including mail merge)
  • Prepare presentations, letters, reports, certificates, and other documents using various types of software (including scanning material)
  • Copy and fax
  • Coordinate and assemble mailings
  • Schedule meetings (set up conference calls, record and transcribe minutes, order lunches, compile/distribute material and agendas, prepare badges, arrange travel for staff & volunteers)
  • Update/enter information in the association management system and generate reports
  • Set up filing systems and maintain records
  • Respond to information and email requests and gather readily available data
  • Sort and distribute mail
  • Process invoices and reimbursements using the association’s expense processing system
  • Pack materials for shipment and order supplies
  • Take meeting notes and update schedules/timelines in project planning software


Knowledge and skills typically acquired through:

  • AA or BA Degree and 2–4 years of related experience

Scope and depth of technical skills/knowledge:

  • Proficient with spreadsheet or data-entry tools for logging information
  • Proficient with word processing and presentation software
  • Experience maintaining a database
  • Proficient with online/cloud-based tracking and information processing tools
  • Proficient with online folder/document management

Scope and depth of nontechnical skills/knowledge:

  • Experience with basic meeting planning and preparation
  • Demonstrated customer service skills
  • Demonstrated ability to successfully coordinate a project
  • Strong organizational skills
  • Demonstrated ability to prioritize work
  • Demonstrated ability to record accurate minutes of a meeting
  • Demonstrated ability to gather readily available data
  • Demonstrated knowledge of general office operation procedures

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