Development Assistant for Foundation Giving

Washington, D.C
Sep 13, 2019
Sep 20, 2019
Full Time


The Development Assistant for Foundation Giving provides key support for the Senior Development Officer for Major Gifts and Foundation Giving and the Development Officer for Foundation Giving in their efforts to raise external funds for priority needs as defined by the leadership of the Gallery. The incumbent assists with database entry and maintenance, the drafting, production, and mailing of correspondence, the tracking of reporting requirements, and other tasks as assigned.

Learn more about this agency


The incumbent:
  • Maintains records of correspondence and other contact with donors and prospects. Helps track prospect management moves and proposals. Assists with gift entry for works of art and other database work as needed. Ensures the integrity of information in the database.
  • Assists with the drafting, production, and mailing of correspondence, including thank you letters, reports, proposals, catalog mailings, and other correspondence as assigned. Under the guidance of the Senior Development Officer for Major Gifts and Foundation Giving and the Development Officer for Foundation Giving, liaises with financial, curatorial, educational, and other Gallery staff to assemble programmatic information for reports and proposals. Assists with the process in a way that fosters teamwork and coordination.
  • Helps track reporting requirements for major gifts from foundations and individuals. Under the guidance of the Senior Development Officer for Major Gifts and Foundation Giving and the Development Officer for Foundation Giving, prepares periodic reporting schedules for the offices of development and the treasurer, and for the education division. Helps ensure that deadlines are met and that donors are stewarded in an ongoing manner and in a way that adheres to their specific reporting requirements.
  • Assists with making arrangements for donor and prospect visits, including reservations and other tasks.
  • As needed, helps research local and national foundation prospects who have indicated an interest in art and who have a capacity to make gifts of $100,000+.
  • Develops and maintains an understanding of all facets of the institution's permanent collection, special exhibitions, educational offerings, and other activities in order to help maximize potential opportunities and ways to engage current and prospective donors.
  • Carries out other responsibilities when assigned.

Travel Required

Not required

Supervisory status

Promotion Potential


Conditions of Employment

  • U.S. Citizenship or National
  • This employer participates in the e-Verify program.
  • See "Other Information" section regarding Selective Service requirements.
  • All required documents must be submitted by 11:59PM EST on closing date.


Your resume serves as the basis for qualification determinations and must highlight your most relevant and significant work experience and education (if applicable) as it relates to this job opportunity. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Your resume must include the dates of all qualifying experience (from month/year to month/year) and the number of hours worked/volunteered per week.

Physical requirements: Work is primarily sedentary; however, some walking is required to go to other offices in the Gallery.


Candidates must meet the Qualifications Standards Handbook requirements for the NF-301-5 , which requires at least one year of specialized experience equivalent to the federal GS-4 level helping to manage and implement the daily operations of a foundation or major gifts program.

An equivalent combination of education and experience is fully qualifying and meets the minimum qualification requirements.

Those applicants who meet the minimum qualification requirements will be evaluated against these factors to determine the best-qualified candidates. Applicants must describe their possession of each of these factors individually in a one to two page cover letter as a part of their application.
  • Strong organizational skills and attention to detail. Ability to implement, coordinate, and complete projects in a timely manner, and to establish priorities and perform work independently.
  • Experience with computer databases, word processing, spreadsheets, and methods for tracking program activity.
  • Ability to communicate effectively with a variety of individuals both inside and outside the Gallery. Excellent command of English usage, grammar, and spelling, both in verbal and written form.
  • Ability to maintain confidentiality of development office and Gallery information.
  • Ability to establish effective working relationships with Gallery staff and others of importance.
  • Experience in a museum or cultural organization, and basic familiarity of fundraising theories, strategies, and practices, is preferred.


Are you using education to qualify?

Although this position does not have a positive education requirement, you may submit copies of your transcripts or a course listing. You must provide documentation supporting your education claims.

Education must be obtained from an accredited institution recognized by the U.S. Department of Education.

Foreign education must be reviewed by an organization recognized by the U.S. Department of Education. For special instructions pertaining to foreign education and a list of organizations that can evaluate foreign education, see the Department of Education website .

Additional information

  • The National Gallery of Art fosters a diverse and inclusive workplace and is an Equal Opportunity Employer.

    • More than one selection may be made from this vacancy announcement.

    • Some positions may require completion of a probationary period of up to 1 (one) year.


    • All males born after December 31st 1959 must abide by laws regarding Selective Service registration. To learn more about this law, visit the Selective Service web page, Who Must Register . If you are not registered and don't have an approved exemption, you will not be eligible for employment with the Federal government.

    EEO Policy:

    Reasonable Accommodation Policy:

    Veterans Information:

    Selective Service Registration:

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Best-qualified candidates will be determined by their personal, educational and work experience indicated in your résumé and in their supplemental information relative to the factors listed above.

If your resume is incomplete or if you fail to submit all required documentation before the vacancy closes, you may be rated 'ineligible', 'not qualified', for the position accordingly.

To preview questions please click here .

Background checks and security clearance

Security clearance

Drug test required

Required Documents

1) Cover letter - One to two pages describing your possession of each of the listed job factors (Be sure to also specify which employment position, shown in your resume, provides evidence of each job factor.)

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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