Duties

Summary

This position is located in the National Gallery of Art's Development Office, which is primarily concerned with creating and sustaining the momentum for giving as well as the continued identification, cultivation, and stewardship of prospects and donors. The incumbent provides key support for these activities by performing a full range of clerical support functions as well as general office management duties.

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Responsibilities

The incumbent:

• Provides general office assistance with filing, answering phones, greeting guests, distributing mail, photocopying, and scanning.

• Provides backup support to the Administrative Officer and Development Assistant for Operations, particularly with answering phones and scheduling.

• Enters data into Raiser's Edge database as instructed, especially in adherence with the prospect management procedures.

• Assists with logistical arrangements for the Trustees' Council and Collectors Committee meetings, including reservations, presentations, and materials.

• Makes appropriate arrangements, e.g., parking and Refectory reservations, as needed.

• Assists with production of letters and correspondence.

• Arranges mail, courier, and delivery services.

• Assists with special projects such as large mailings, arranging donor tours, etc.

• Assists with hand delivery and pick up, as needed, to and from other departments.

• Maintains cooperative working relationships with other departments and personnel who provide services to the Development Office.

Travel Required

Not required

Supervisory status
No

Promotion Potential
07

Requirements

Conditions of Employment

• You must be a United States Citizen.
• Subject to a background/suitability investigation.
• Selective Service Registration is required for males born after 12/31/1959
• All required documents must be submitted by 11:59PM EST on closing date.

Your resume serves as the basis for qualification determinations and must highlight your most relevant and significant work experience and education (if applicable) as it relates to this job opportunity. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Your resume must include the dates of all qualifying experience (from month/year to month/year) and the number of hours worked/volunteered per week.

Physical requirements: The work is typical "office" work and involves some walking but no extraordinary physical demands.

Qualifications

Candidates must meet the following qualification requirements GS-301-5 to be qualified for this position:
• 4 full-time years of education above high school,
• One year of specialized experience equivalent to at least GS-4 level. Specialized experience is administrative support work performing a variety of similar functions as described in the DUTIES section above, OR
• An equivalent combination of education and experience.

Those applicants who meet the minimum qualification requirements will be evaluated against these factors to determine the best-qualified candidates. Applicants must describe their possession of each of these factors individually in a one to two page cover letter as a part of their application.

• Knowledge of basic development and accounting principles and practices.

• Knowledge and skill working with database management systems, especially: prospect management tracking; updating constituent information; as well as running donor, event, and gift reports.

• Ability to communicate effectively, verbally and written, with sound knowledge of English grammar, spelling, and punctuation.

• Ability to establish priorities and perform work independently.

• Skill in dealing with a wide variety of individuals on sensitive matters using diplomacy and tact.

• Ability to maintain confidentiality of office information as appropriate.

Education

EDUCATION: Are you using education to qualify?

Although this position does not have a positive education requirement, you may submit copies of your transcripts or a course listing. You must provide documentation supporting your education claims.

Education must be obtained from an accredited institution recognized by the U.S. Department of Education.

Foreign education must be reviewed by an organization recognized by the U.S. Department of Education. For special instructions pertaining to foreign education and a list of organizations that can evaluate foreign education, see the Department of Education website .

Additional information

• The National Gallery of Art fosters a diverse and inclusive workplace and is an Equal Opportunity Employer.
  
  • More than one selection may be made from this vacancy announcement.
  
  • Some positions may require completion of a probationary period of up to 1 (one) year.
  
  • AN EXTERNAL SELECTED CANDIDATE MUST BE FINGERPRINTED AND RECEIVE A BACKGROUND INVESTIGATION, RESULTING IN A SATISFACTORY SUITABILITY DETERMINATION BEFORE BEING HIRED FOR THIS POSITION.
  
  • All males born after December 31st 1959 must abide by laws regarding Selective Service registration. To learn more about this law, visit the Selective Service web page, Who Must Register . If you are not registered and don't have an approved exemption, you will not be eligible for employment with the Federal government.
  
  EEO Policy: https://help.usajobs.gov/index.php/EEO_Policy_Statement
  
  Reasonable Accommodation Policy: https://help.usajobs.gov/index.php/Reasonable_Accommodation_Policy_Statement
  
  Veterans Information: https://help.usajobs.gov/index.php/Veterans_Information
  
  Selective Service Registration: http://www.sss.gov/

This announcement has an application limit of 200 applications. If the 200 application limit is never reached, then the job announcement will close at 11:59 pm Eastern Daylight Saving Time on Friday, September 20, 2019.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Best-qualified candidates will be determined by their personal, educational and work experience indicated in your resume and in the supplemental information relative to the factors listed.
If your resume is incomplete or if you fail to submit all required documentation before the vacancy closes, you may be rated 'ineligible', 'not qualified', for the position accordingly.

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Background checks and security clearance

Security clearance
Other

Drug test required
No

Required Documents

1) Cover letter - One to two pages describing your possession of each of the listed job factors (Be sure to also specify which employment position, shown in your resume, provides evidence of each job factor.)

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.