Executive Assistant To The Judges

Expiring today

Location
Arlington, Virginia
Salary
$43,617.60 - $66,622.40 Annually
Posted
Sep 13, 2019
Closes
Sep 19, 2019
Ref
1266-20A-JDR-HQ
Function
Administrative
Industry
Law
Hours
Full Time
Position Information

Arlington County's Juvenile and Domestic Relations District Court is seeking a highly responsible Executive Assistant to support its judges by providing clerical and administrative duties related to the judge's chambers, Court Service Unit (CSU) and Clerk's Office.

Specific duties include:
  • Drafting correspondence, reports, court orders or other legal documents using MS Word:
  • Making travel and conferences/training arrangements;
  • Processing purchases and payments using the County Financial System PRISM;
  • Tracking and reconciling credit card charges;
  • Notifying attorneys of their court-appointment to various cases;
  • Maintaining calendars and scheduling appointments, meetings, and conference calls;
  • Reviewing vouchers for attorneys;
  • Responding to public inquiries and screening telephone calls for appropriateness and urgency;
  • Processing the state reimbursement report, and other financial, statistical, and data reports utilizing MS Excel;
  • Serving as the timekeeper for the CSU staff; and
  • Assisting the Court Services Unit with administrative tasks and desk support as needed.

The employee coordinates the office operations and works with information of a legal, sensitive and confidential nature. This position requires a strong command of the English language, good writing and proofreading skills, and the ability to maintain confidentiality.

Selection Criteria

Minimum: Completion of the requirements for graduation from a standard senior high school or vocational school, a GED certificate, or the equivalent, plus three years of clerical and administrative assistance to an executive reviewing and drafting correspondence for signature; extensive scheduling; working with confidential information; establishing priorities; tracking time sensitive projects.

Substitution:
Successful completion of college coursework from an accredited college or university can be substituted for the experience requirement on the following basis: two (2) years = six (6) months of experience. Satisfactory completion of secretarial course hours from a recognized school may be substituted for up to six (6) months.

Desirable: Preference may be given to applicants with one or more of the following:
  • Experience supporting a judge at the local, state, or federal level;
  • Associate degree or higher in business, paralegal studies, or a similar discipline;
  • Working in a legal environment;
  • Proficiency in MS Excel;
  • Experience with PRISM Systems or similar, and Oracle Application Suites.


Additional Information

Work hours: Monday through Friday, 8:00 a.m. - 5:00 p.m.

The official title for this position is an Administrative Assistant VI.

Arlington County Government employee benefits depend on whether a position is permanent, the number of hours worked, and the number of months the position is scheduled.

Specific information on benefits and conditions of employment can be found on the Arlington County Human Resources Department website: www.arlingtonva.us/pers.

Permanent, Full-Time Appointments
All jobs are permanent, full-time appointments unless otherwise stated in the announcement. The following benefits are available:

Paid Leave : Vacation leave is earned at the rate of four hours biweekly. Leave accrual increases every three years until eight hours of leave are earned biweekly for twelve or more years of service. Sick leave is earned at the rate of four hours biweekly. There are eleven paid holidays each year.

Health and Dental Insurance : Three group health insurance plans are offered - a network open access plan, a point-of-service plan, and a health maintenance organization. A group dental insurance plan is also offered. The County pays a significant portion of the premium for these plans for employees and their dependents. A discount vision plan is provided for eye care needs.

Life Insurance : A group term policy of basic life insurance is provided at no cost to employees. The benefit is one times annual salary. Additional life insurance is available with rates based on the employee's age and smoker/non-smoker status.

Retirement : The County offers three vehicles to help you prepare for retirement: a defined benefit plan, a defined contribution plan (401(a)), and a deferred compensation plan (457). The defined benefit plan provides a monthly retirement benefit based on your final average salary and years of service with the County. You contribute a portion of your salary on a pre-tax basis to this plan. General employees contribute 4% of pay; uniformed public safety employees contribute 7.5% of pay. Employees become vested in the plan at five years of service. The County also contributes to this plan.

For general employees, the County also contributes 4.2% of pay to a defined contribution plan (401(a)) . The County also matches your 457 contribution, up to $20 per pay period, in this plan. The 457 deferred compensation plan allows you to set aside money on either a pre-tax (457b) or post-tax (457 Roth) basis up to the IRS annual limit. New employees are automatically enrolled with a pre-tax contribution equal to 2% of your base pay.

Other Benefits: The County also offers health, dependent care, and parking flexible spending accounts; long-term care insurance; tuition assistance; transit and walk/bike to work subsidies; a college savings plan; wellness programs; training opportunities; and a variety of other employee benefits.

Permanent, Part-Time Appointments:
Part time employees who work ten or more hours per week receive paid leave and benefits in proportion to the number of hours worked per week.

Limited Term Appointments:
Benefits are the same as permanent appointments except that the employees do not achieve permanent status.

Temporary Regular Appointments:
Temporary regular employees who work 30 hours or more per week are eligible for health, dental, and basic life insurance as described above. They are also eligible for vacation, sick leave, and paid holidays.

Temporary Seasonal and Occasional Appointments:
Temporary employees who work on a seasonal basis or variable hours receive sick leave, but do not normally receive other paid leave or benefits. Exceptions are noted in individual announcements.

01

What is your highest level of education?
  • High School or equivalent
  • Some College
  • Associate's Degree
  • Bachelor's Degree


02

How many years of clerical and administrative assistance to an executive reviewing and drafting correspondence for signature; extensive scheduling; working with confidential information; establishing priorities; tracking time sensitive projects do you have?
  • None
  • Less than 1 year
  • 1 but less than 2 years
  • 2 but less than 3 years
  • 3 years or more


03

Please indicate if you have any of the following (check all that apply):
  • Experience supporting a judge at the local, state, or federal level
  • Associate degree or higher in business, paralegal studies, or a similar discipline
  • Experience working in a legal environment
  • Proficiency in MS Excel
  • Experience in PRISM Systems or similar, and Oracle Application Suites
  • None of the above


04

If you did not provide detailed information in your application, please use the space below to describe in full detail the experiences checked on question #3.

Required Question

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