Executive Assistant

Employer
USAJobs
Location
Washington, D.C
Posted
Sep 11, 2019
Closes
Sep 18, 2019
Function
Administrative
Hours
Full Time
Duties

Summary

This position is located in Library Services, Office of the Chief Operating Officer, Employee Resources Management and Planning.

This is a non-supervisory, non-bargaining unit position.

The position description number for this position is 190047.

The incumbent for this position will work a flexitime schedule.

Relocation expenses are not authorized for the person(s) selected under this vacancy announcement.

Learn more about this agency

Responsibilities

The Executive Assistant performs administrative management functions and assists directors, managers, and supervisors in Library Services in planning, organizing, directing, and controlling the utilization of human resources to maximize achievement of the goals and objectives of Library Services.

Gathers information, identifies and analyzes issues, and develops recommendations to resolve complex organizational problems or develop and implement organizational policies and procedures across major agency organizations, such as for Library Services Service Unit. Serves as principal advisor on all administrative management matters associated with programs and operations, specifically in the human resource arena. Participates in developing and implementing administrative management policies and executing personnel policies. Communicates, interprets, and advises on agency human resources policies, regulations, and procedures. Assists managers and staff in projecting staffing needs and keeps managers informed of the status of ongoing personnel actions.

Maintains databases that reflect the fulfillment and/or status of administrative requirements (e.g., EmpowHR, eManagement, Momentum, etc.). Creates and contributes to databases, spreadsheets, and other automated records for the purpose of documenting, tracking, presenting, and analyzing information. Prepares recurring and ad hoc reports on a variety of topics such as personnel actions, within-grade projections and cost, performance appraisal data, incentive awards, etc.

Independently performs human resources management liaison and advisory services for an organization with human capital issues of a complex or specialized nature. The solutions to the human resources problems and requests for assistance encountered require analysis of a number of different variables and issues that point towards either conflicting decisions or which apply only very generally, such as precedent decisions or occupational standards that deal with quite different kinds of situations.

Reviews, analyzes, and provides advice on human resources management requests submitted by Library Services managers and supervisors and recommends appropriate action or suggests alternatives. Analyzes and makes recommendations for best utilization of human resources in Library Services and the organization. Provides guidance and assistance to supervisors and staff on all human resources issues. Communicates, interprets, and advises on human resources policies, regulations, and procedures. Calls Library Services management's attention to problems that require the Library of Congress Human Resources office intervention or correction. Provides advice on solving complex human resources-related problems.

Travel Required

Not required

Supervisory status
No

Promotion Potential
12

Requirements

Conditions of Employment


No additional requirements to those listed above.

Qualifications

Applicants must have had progressively responsible experience and training sufficient in scope and quality to furnish them with an acceptable level of the following knowledge, skills, and abilities to perform the duties of the position without more than normal supervision.

Knowledge of human resources management principles and methods.**

Ability to perform human capital management functions.**

Ability to analyze organizational and operational problems and develop solutions using analytical methods to improve programs and processes.**

Ability to communicate in writing.

Ability to utilize computer technology and applications.

Ability to interact collaboratively with others in order to provide consultation and liaison services.

Ability to communicate effectively other than in writing.

Education

Additional information

The salary range indicated reflects the locality pay adjustments for the Washington, D.C., Metropolitan area.

Although it is the Library's policy to afford the maximum pay benefit to employees when setting rates of pay, a new appointee who has had no previous Federal service will generally be paid the minimum step of the grade.

The Library of Congress is an equal opportunity employer. Women, minorities, and persons with disabilities who meet eligibility requirements are strongly encouraged to apply.

Applicants must submit a complete application package that is received by the closing date of this announcement.

This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please email ADA@loc.gov. The decision on granting reasonable accommodation will be determined on a case-by-case basis.

Applicants with disabilities may be considered under special hiring procedures and must submit an appropriate certificate of eligibility when applying for this position. The proof or disability/certification may be issued by the State Vocational Rehabilitation Office, Disability Services or Career Services office of the applicant's college or university, or the Department of Veterans Affairs. The letter must verify that the applicant has a severe disability and must be dated within three years of the date of the application. Certification from health care providers are not accepted. For more information contact the Library's Office of EEO/Diversity Programs at 202-707-6024 or email spp@loc.gov. FAILURE TO SUBMIT YOUR CERTIFICATION WILL CAUSE YOUR APPLICATION TO NOT BE CONSIDERED UNDER THE SELECTIVE PLACEMENT PROGRAM.

The Library of Congress is the national library of the United States and is part of the Legislative Branch of the Federal government. As such, all positions are in the excepted service.

Appointment/retention is subject to a favorable evaluation of an appropriate personnel security/suitability investigation.

The Library reserves the right to fill a lesser or greater number of vacancies indicated during the life of this vacancy announcement.

Initial appointments, permanent or indefinite, to the Library of Congress require completion of a one-year probationary period.

The Library of Congress may offer repayment for all or part of federally insured student loans. However, not all service units within the Library of Congress participates in the repayment of federally insured student loans. Therefore, determination to repay a federally insured student loan is subject to approval by the appropriate service unit.

A "Not to Exceed" (NTE) status is used to identify an appointment with a specific ending date. However, the Library has the right to separate a NTE employee at any time due to either performance issues or budget constraints.

Are you a veteran? Please indicate the type of veterans' preference you are claiming in your application materials and/or applicant profile and provide the appropriate supporting documentation to validate your claim. Those applying for 5-point preference must submit Member Copy 4 of your DD 214. Those applying for 10-point preference must fill out an SF-15 (click here for the form) and provide the required documentation listed on the back of the form. If required supporting documentation is not attached, Veterans' Preference will not be considered in the application process.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

The Library of Congress evaluates applicants through an applicant questionnaire and a structured interview. Applicants may also be screened for some jobs through licensing, certification, and/or education requirements, a narrative/application review, and/or a preliminary telephone interview. The knowledge, skills, and abilities (KSAs) that are marked with a double asterisk (**) in the vacancy announcement and the applicant questionnaire are considered the most critical for a position. To be considered for final selection, applicants must demonstrate fully acceptable experience in these designated KSAs in the narrative/application review, preliminary telephone and/or full structured interview. The various assessment tools listed above are designed to verify or explore applicants' experience, knowledge, and training directly related to the job in order to identify the best qualified applicants for selection.

For more information regarding eligibility requirements, please see the Library of Congress Merit Selection Plan, Section X.D, at: http://www.loc.gov/hr/employment/msp010909.pdf .

To preview questions please click here .

Background checks and security clearance

Security clearance
Not Required

Drug test required
No

Required Documents

Current or former federal employees must submit their most recent Notification of Personnel Action (SF-50 or equivalent).

Applicants with disabilities may be considered under special hiring procedures and must submit an appropriate certificate of eligibility when applying for this position. The proof or disability/certification may be issued by the State Vocational Rehabilitation Office, Disability Services or Career Services office of the applicant's college or university, or the Department of Veterans Affairs. The letter must verify that the applicant has a severe disability and must be dated within three years of the date of the application. The program does not accept certification from health care providers. For more information contact the Library's Office of Equal Employment Opportunity and Diversity Programs at 202-707-6024 or email spp@loc.gov. FAILURE TO SUBMIT YOUR CERTIFICATION WILL CAUSE YOUR APPLICATION TO NOT BE CONSIDERED UNDER THE SELECTIVE PLACEMENT PROGRAM.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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