Administrative Manager, AD-0301-00-Census-EXT-BAW

Employer
USAJobs
Location
Fredericksburg, Virginia
Posted
Sep 10, 2019
Closes
Sep 18, 2019
Hours
Full Time
Duties

Summary

ATTENTION ALL APPLICANTS: This position is located in the U.S. Census Bureau's Area Census Office (ACO) in Fredericksburg, Virginia.

In order to be considered, ALL APPLICANTS MUST RESIDE within the Fredericksburg, Virginia local commuting area.

Relocation will not be paid.

Learn more about this agency

Responsibilities

The individual selected for this position will:
  • Be responsible for supervising and managing the personnel, payroll, supply requisitioning, and other administrative activities.
  • Supervise the daily processing of payroll, personnel, and other administrative documents.
  • Form and maintain effective relationships with peers, subordinates, management, and other Regional Census Center (RCC) employees.
  • Identify and resolve problems and clearly communicate the action associated with the encountered problems.
  • Prepare, review, and analyze staffing and payroll reports and assure the administrative operations are conducted within prescribed time schedules.
  • Oversee payroll and personnel activities, help maintain the flow and quality of work to meet deadlines.
  • Request the approval of supply and material equipment as needed to ensure continuity of office operations.
  • Assist in setting up and closing the office, assuring minimal waste of excess supplies and equipment.


Travel Required

25% or less - Position requires 25% combined local and overnight travel

Supervisory status
Yes

Promotion Potential
00

Requirements

Conditions of Employment

  • U.S. Citizenship
  • Suitability/Background Investigation for Federal employment.
  • Registered for Selective Service if applicable. (www.sss.gov)
  • Must be 18 years or older to be hired.
  • A Supervisory trial period may be required.
  • This is a Non-Bargaining Unit position.


Applicants must meet all qualification requirements by the closing date of this announcement.

Qualifications

Applicants are responsible for insuring that the application submitted clearly indicates that they meet the qualifications listed below. To be eligible for this position, you must have the specialized experience as indicated below.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

EXPERIENCE: Applicant must have one year specialized experience for this position that includes training and delegating work to subordinates. Experience overseeing and providing guidance directly to staff. Experience working in a team environment to negotiate with others in order to secure support from multiple businesses and organizations. Experience communicating verbally and in writing with diverse populations. Experience setting priorities; and developing, monitoring, and/or analyzing detailed program/project requirements and implementation schedules. Experience reviewing staffing and payroll reports. Experience overseeing personnel and payroll programs and keep inventory of supplies and equipment. Experience maintaining records and creating an organized system to maintain the flow and quality of work to meet deadlines.

EDUCATION: Cannot be substituted for experience.

Education

Additional information

The following links provide information on various hiring authorities that may enable you to apply through merit assignment procedures, or be eligible for a non-competitive appointment.
  • VRA
  • 30% or more disabled veteran
  • Persons with Disabilities

The Department of Commerce provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the Human Resources Office at 301-763-4060. The decision on granting reasonable accommodation will be on a case-by-case basis. TTY users can contact the Human Resources Office via the Federal Relay Service, 1-800-877-8339.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your resume, optional cover letter and supporting documentation will be reviewed to determine if you meet the minimum qualifications for the position. If you meet the minimum qualifications stated in the job opportunity announcement, we will compare your resume, optional cover letter and supporting documentation to your responses on the scored occupational questionnaire (True/False, Yes/No, Multiple Choice questions) and place you in one of three pre-defined categories. These categories are "gold," "silver," and "bronze." Your resume and/or optional cover letter must support your responses to the scored occupational questionnaire, or your score may be lowered. Candidates placed in the "gold" category will be identified for referral to the hiring manager and may be invited for an interview. If you are invited for an interview, you will be required to provide a writing sample.

How you will be evaluated for preference eligibility : Within each category, those entitled to veterans' preference will be listed at the top of the pre-defined category for which they are placed. Preference eligibles with a service-connected disability of 10% or more will be listed at the top of the highest quality category (gold). The scored occupational questionnaire will evaluate you on the following competencies; please do not provide a separate written response.

The following competencies are desirable at the full performance level of this position (AD-00).
  • Ability to supervise, assign work, set priorities, coordinate, plan and oversee subordinate staff.
  • Ability to communicate and interact with employees of various levels of responsibility, while presenting information clearly and logically.
  • Skill in creating and modifying staffing and payroll reports.
  • Ability to oversee personnel and payroll activities, and keep inventory of supplies and equipment.
  • Knowledge of records management tools in order to keep electronic and physical forms organized.

For more information on category rating, please go to:
http://www.hr.commerce.gov/s/groups/public/@doc/@cfoasa/@ohrm/documents/content/prod 01_009474.pdf

We recommend that you preview the online questions for this announcement before you start the application process.

To preview questions please click here .

Background checks and security clearance

Security clearance
Other

Drug test required
No

Required Documents

A complete application consists of the following:
  • Resume showing relevant experience; cover letter optional. Your resume should list your educational and work experience including the dates (mm/dd/yy) of each employment along with the number of hours worked per week. Your resume may be used to validate your responses to the scored occupational questionnaire. Your resume should also indicate your citizenship and if you are registered with the Selective Service System if you are a male born after 12/31/59.
  • Veterans' Preference Documentation: Please indicate on your resume the type of veterans' preference you are claiming and provide the appropriate supporting documentation (DD-214 stating disposition of discharge or character of service, VA letter, SF-15, etc.) to validate your claim. For more information regarding eligibility requirements, please go to: http://www.fedshirevets.gov/job/vetpref/index.aspx .
  • Education Documentation: If this position requires proof of higher education, or you are substituting education for experience, you must submit an unofficial transcript or a list of courses that includes the following information: name of accredited institution, grades earned, completion dates, and quarter and semester hours earned. This also includes Census Bureau employees. Education completed in foreign colleges or universities may be used to meet the requirements.
  • Please refer to: http://www.opm.gov/qualifications/policy/ApplicationOfStds-04.asp for more information.
  • You are not required to submit official documents at this time; copies are sufficient.
  • Special Instructions for Foreign Education: Qualifying education from colleges and universities in foreign countries must be evaluated in terms of equivalency to that acquired in U.S. colleges and universities. Applicants educated in whole or in part in foreign countries must submit sufficient evidence, including transcripts, to an accredited private organization for an equivalency evaluation of course work and degree. A listing of these accredited organizations can be found on the Department of Education's website http://www.ed.gov/international/usnei/us/workrecogdoc. You must provide a copy of the letter containing the results of the equivalency evaluation with a course by course listing along with your application.

Note: Failure to provide such documentation when requested will result in lost consideration.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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