Program Analyst

Cheltenham, Maryland
Sep 10, 2019
Sep 17, 2019
Full Time


"The Federal Law Enforcement Training Centers (FLETC), through strategic partnerships, prepares the federal law enforcement community to safeguard the American people, our homeland, and our values." We are a unique inter-agency organization preparing the next generation of law enforcement officers to meet our Nation's most pressing security challenges. Click here to learn more.

Learn more about this agency


This position serves as a Program and Policy Analyst in the Office of Cheltenham Operations (OCH), National Capital Region (NCR) Training Operations Directorate, Office of the Associate Director for Training Ops (TOPS) reporting directly to the Deputy Assistant Director. The position functions as a consultant and advisor to the Deputy Assistant Director on significant and sensitive issues impacting the FLETC/OCH and its relationship with other offices within the Center as well as with the more than 90 partner organizations.

Serving as a Program Analyst makes you a valuable member of the FLETC team. In this position you will be responsible for coordinating budget development and implementation, overseeing program reviews and analysis and coordinating special management and training programs/projects having facility, Agency, and Government-wide impact. You will also deal with a multiplicity of concurrent, complex, administrative tasks, and is responsible for providing technical advice and assistance to all of OCH's management staff, subordinates, peers, and detailed staff relative to budgets, policies, procedures, acquisitions, finance, etc. Typical assignments include:
  • Producing a budget for the OCH that is consistent with guidelines in the Government Performance and Results Act (GPRA), the FLETC Strategic Plan, and all the available budget guidance.
  • Reviewing proposals and directing reprogramming actions to correct fund imbalances, ensuring adequate distribution of resources and efficient use of funds for the OCH.
  • Coordinating the overall budget process and the general review of budget documents, current and long range plans, and all control systems related to OCH multiple, multimillion dollar budgets.
  • Preparing written justifications, analysis and explanation of expenditures, and forecasting future requirements for the purposes of determining the extent to which the OCH is able to meet its goals and objectives.
  • Administering a diverse variety of OCH programs/projects, including reimbursable agreements with other Bureaus and Departments, internal program reviews and analysis, project tracking systems, projects involving the allocation and commitment of OCH resources, policy initiatives and draft policies, office coordination and interaction and official inquiries.
  • Developing the annual student and student week projections, calculating the facility utilization data, developing the facility capacity, maintaining the student training statistics and other historical data, analyzing and reporting trends.
  • Developing the operational reimbursement rates for the facility and coordinating the development of program costs for all programs conducted. Providing training and advice to Training and Training Management Division personnel regarding supply and material expenditures and tracking, facility usage, equipment life-cycles, etc. to ensure that costs remain up to date and consistent throughout all programs.
  • Liaising with the Budget Office for sharing and management of program cost information.
  • Planning, organizing, and negotiating, in concert with FLETC Management, Budget and Partner Organizations, the development and implementation of reimbursable agreements that involve substantial monetary resources and require extensive administrative and protocol procedures.
  • Ensuring that funds are tracked appropriately and accurately, and analyzes expenditures to ensure compliance with the terms of the agreements.
  • Serving as technical authority and expert advisor for the facility student billing providing accurate and timely processing of the monthly student bill, ensuring that student billing deliverables support training requirements, reconciling supporting documentation with records and ensuring compliance with authoritative directives.
  • Serving as the liaison for billing issues with outside agencies and various FLETC divisions.
  • Providing assistance and advice in all matters related to the Purchase Card Program. Liaising with the Agency Program Manager on behalf of the cardholders. Providing training to all personnel associated with the program and monitoring daily transactions online and monthly statements to ensure program integrity. Establishing a local preapproval system to ensure fund availability and Approving/Certifying Official involvement in the process prior to purchases being made.
  • Independently reviewing, analyzing, and evaluating reports, proposal, studies etc., to ensure that they meet the Deputy Assistant Director's requirements.
  • Identifying, developing and providing issue papers and recommendations on policy and program issues affecting both the OCH and its partner agencies.
  • Responsible for OCH Position Control and coordination of Full Time Employees (FTEs) and staffing levels with the Office of the Chief Financial Officer.
  • Provides oral and written responses to questions from Departmental and Agency representatives on issues pertaining to Office operations.

Travel Required

Occasional travel - Some travel may be required.

Supervisory status

Promotion Potential


Conditions of Employment

  • Overtime work required.
  • Eligible for situational telework-only.
  • You must be a U.S. citizen to apply for this position.
  • You must successfully pass a background investigation.
  • You will need to set up direct deposit so we can pay you.
  • This position is solely funded by Congress; therefore, you will neither report to work nor will you be paid during a government shutdown.
  • Current and former federal employees within the General Schedule (GS) must meet the time-in-grade requirements outlined in the Qualifications section of this announcement.
  • This position participates in FLETCs Continuity of Operations Program. You are responsible for ensuring little or no disruption to FLETCs Mission Essential or Primary Mission Essential Functions in the event of an emergency.
  • You will be required to complete an OGE 450, Confidential Financial Disclosure Report within 30 days of starting your federal employment and annually thereafter as long as you occupy a position that requires financial disclosure reporting.


The qualification requirements listed below must be met by the closing date of this announcement.

You must possess at least one year of specialized experience equivalent to at least the GS-11 grade level in the federal service providing technical, administrative, analytical, and evaluative support in the areas of program budgeting and execution, resource allocation/utilization, scheduling and calendaring, developing briefing materials, and managing correspondence.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps and AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, and social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

The Office of Personnel Management must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee in the Executive Branch, you must disclose this information to the Human Resources Office.

Time-in-Grade: Current and former GS federal employees must have served 52 weeks at the GS-11 grade level in the federal service. The time-in-grade requirement must be met by the closing date of this announcement.

Veterans Employment Opportunities Act (VEOA): To be eligible for a VEOA appointment, the veteran must 1) be a preference eligible; or 2) be a veteran separated after 3 or more years of continuous active service performed under honorable conditions. In addition, you must submit the supporting documents listed under the required documents section of this announcement. ( Note: Veteran's preference does not apply under Merit Promotion procedures. View information on VEOA information on Feds Hire Vets .)


Additional information

DHS uses E-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify , including your rights and responsibilities.

If you receive a conditional offer of employment for this position, you will be required to complete an Optional Form 306, Declaration for Federal Employment , and to sign and certify the accuracy of all information in your application, prior to entry on duty. False statements on any part of the application may result in withdrawal of offer of employment, dismissal after beginning work, fine, or imprisonment.

Background Investigation: To ensure the accomplishment of our mission, DHS requires every employee to be reliable and trustworthy. To meet those standards, all selected applicants must undergo and successfully pass a background investigation for suitability as a condition of placement into this position. This will include a credit check after a tentative job offer is given, a review of financial issues such as delinquency in the payment of debts, child support and/or tax obligations, as well as certain criminal offenses and illegal use or possession of drugs. Continued employment is contingent upon favorable adjudication of periodic reinvestigations.

The Department of Homeland Security encourages persons with disabilities to apply, to include persons with intellectual, severe physical or psychiatric disabilities, as defined by 5 CFR § 213.3102(u), and/or Disabled Veterans with a compensable service-connected disability of 30 percent or more as defined by 5 CFR § 315.707. Veterans , Peace Corps / VISTA volunteers , and persons with disabilities possess a wealth of unique talents, experiences, and competencies that can be invaluable to the DHS mission. If you are a member of one of these groups, you may not have to compete with the public for federal jobs. To determine your eligibility for non-competitive appointment and to understand the required documentation, click on the links above or contact the Servicing Human Resources Office listed at the bottom of this announcement.

Physical Demands: The work is largely sedentary in nature.

Work Environment: The work is performed in an office setting, although some travel and site visits may be required.

Re-employed annuitants' annual salaries will be reduced by the amount of their retirement annuity and by further cost of living increases. FERS retirees receiving a FERS annuity supplement must also be aware that, like social security benefits, their FERS annuity supplement is subject to an earnings test and may be reduced if the salary earned is more than the social security exempt amount of earnings. Additional information is available on OPM's website or by contacting OPM.

Additional selections may be made from this announcement within the same geographical area.

Applying to this announcement certifies that you give permission for DHS to share your application with others in DHS for similar positions.

Any offers of employment made pursuant to this announcement will be consistent with all applicable authorities, including Presidential Memoranda, Executive Orders, interpretive U.S. Office of Management and Budget (OMB) and U.S. Office of Personnel Management (OPM) guidance, and Office of Management and Budget plans and policies concerning hiring. These authorities are subject to change.

View common definitions of terms found in this announcement here.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

We will review your resume and supporting documentation to ensure you meet the minimum qualification requirements. If you meet the minimum qualifications, we will use a job questionnaire to determine the degree to which your experience, education, and training demonstrate the following competencies needed to perform this job:
  • Comprehensive knowledge of the component and Federal budget process, formulation techniques and procedures and the ability to review, analyze, revise and consolidate an annual operating budget.
  • In-depth understanding and thorough knowledge of command structure, policies, regulations, procedures, practices and systems applicable to the management of a law enforcement training facility and the administration of law enforcement training programs in order to relate program commitments, work processes and accomplishments to budgetary formulation and expenditures, reprogramming actions, and adjustments in the budget.
  • Ability to develop administrative processes; the principles and practices of management and the management process; the techniques of organization; analysis and coordination; policy and procedural review and revision; and project control and management.
  • Ability to analyze organizational and/or operational problems; conduct independent research on a variety of topics, including Center and Department policies, rules, and regulations, and the Code of Federal Regulations; develop timely, practical, and effective solutions; and obtain cooperation and support of other organizational elements for solution.
  • Ability to review, analyze, evaluate, and edit the work product of other employees, including, as requested, senior management staff, to ensure its accuracy, completeness, and suitability for its intended purposes.
  • Ability to prepare and conduct briefings to government officials using multi-media presentation technology.
  • Detailed knowledge of the OCH's mission, program and legislative history necessary for development of the budget, staffing plans, goals and objectives.
  • Ability to establish objectives, assess progress, collect and synthesize input from diverse multiple sources, and develop proposals incorporating completed staff work principles.
  • Ability to administer and coordinate complex and substantive project assignments, utilizing resources from multiple organizational elements when appropriate.
  • Ability to communicate effectively, particularly in writing, to and with organizational elements of the Center, Department, higher authorities, and the community.

Consideration will be given to performance appraisals and incentive awards as an indicator of the quality of prior experience. If you are determined to be best-qualified, you may be referred to the hiring manager for consideration and may be called for an interview.

Career Transition Assistance Program or Interagency Career Transition Assistance Program (CTAP/ICTAP) Eligibles: If you have never worked for the federal government as a civilian, you are not CTAP/ICTAP eligible. Information about CTAP/ICTAP eligibility may be found on OPM's Career Transition Resources website. To be considered well-qualified under CTAP/ICTAP, you must be rated at a minimum score of 85 for this position. In addition, you must submit the supporting documents listed under the "Required Documents" section of this announcement.

To preview questions please click here .

Background checks and security clearance

Security clearance
Not Required

Drug test required

Required Documents

1. Your resume
2. Are you qualifying based on education?
Submit a copy of your college transcript (unofficial is acceptable) with hours completed. Education completed in foreign colleges or universities may be used to meet the qualification requirements if you can show that your foreign education is comparable to education received in accredited educational institutions in the United States. For example, specific courses accepted for college-level credit by an accredited U.S. college or university, or foreign education evaluated by an organization recognized for accreditation by the Department of Education as education equivalent to that gained in an accredited U.S. college or university. It is your responsibility to provide such evidence with your application. See Recognition of Foreign Qualifications for more information.
3. Are you a veteran?
Submit Member Copy 4 of your DD-214, Certificate of Release or Discharge from Active Duty or notice form. Those applying for 10-Point preference may fill out the SF-15 and provide the documents that demonstrate your preference eligibility e.g., the AB4, Civil Service Preference Letter . If you are applying based on your eligibility under the Veterans Opportunity to Work (VOW) Act, you must submit a certification from the Armed Forces that you will be discharged or released from active duty within 120 days from the date you apply. Your certification must include your dates of service, your rank, and your character of service. Click here to view more veterans' information.
4. Are you claiming special priority selection rights under the Career Transition Assistance Program/Interagency Career Transition Assistance Program (CTAP/ICTAP)?
You must submit copies of your: agency notice; most recent performance rating; and your most recent SF-50, Notification of Personnel Action noting your current position, grade level, and duty location.
5. Are you a current or former federal employee?
You must submit a copy of your most recent SF-50 that indicates your tenure group, grade, and salary (including basic).
6. Have you occupied a GS position in the federal civilian service within the last 52 weeks?
You must submit a copy of the SF-50 that proves you meet the time-in-grade requirements listed in the "Qualifications" section of this announcement.
7. Are you a current or former political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee?
Submit a copy of your applicable SF-50, along with a statement that provides the following information regarding your most recent political appointment: position title, type of appointment (Schedule A, Schedule C, Non-career SES, or Presidential Appointee), agency, and beginning and ending dates of your appointment.
8. You may be asked to provide a copy of your recent performance appraisal and/or incentive awards.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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