Human Resources Assistant (admin Asst Iv)

Location
Fairfax, Virginia
Salary
$43,031.46 - $71,719.23 Annually
Posted
Sep 08, 2019
Closes
Sep 14, 2019
Ref
19-01967
Hours
Full Time
Job Announcement

Contributes as a team member of the HR section of the Fairfax-Falls Church Community Services Board. Processes, audits, and reconciles online time and attendance. Researches payroll discrepancies and corrects them. Processes personnel action requests and position control forms related to employment actions and position status. Ensures that criminal background checks and licensing/credential checks are completed. Requests new employee ID badges and prox cards. Reviews hiring packets as needed. Orients new employees and makes certain that all employment paperwork is properly done. Monitors deadlines for probationary and focal evaluation due dates and notifies supervisors of deadlines, providing support and assistance as needed. Answers questions from employees and supervisors relating to payroll, performance evaluations, benefits and other human resources issues within the position's responsibilities. Consults with HR manager regarding interpretation of laws, policies, procedures and regulations to department staff. Processes employment verifications. Inputs data in FOCUS HCM and queries the system to produce requested information and reports. Develops and maintains basic databases and spreadsheets to track personnel information. Provides administrative support for human resources programs. Maintains personnel files and supports agency in a variety of critical, confidential, complex and time-sensitive human resources administrative tasks. Works on special projects, as assigned.

Functional Area: human resources, payroll

Note: The salary offer for the position will not exceed the mid-point of the advertised salary range.

To learn more about careers that make a difference, watch our video " CSB: Making a Difference in Our Community ".

Required Knowledge Skills and Abilities

(The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.)
Knowledge and understanding of the programs or activities of the unit served, as well as of the county and departmental administrative guides;
Position may require knowledge of basic principles and methods of a technical or professional field.
Math Skills
Basic math skills.
Word Processing/Typing
Intermediate skills in use of applicable Microsoft Office Word.
PC Skills
Intermediate skills in the use of applicable Microsoft Office Suite software;
Intermediate skills in the use of agency specific software applications.
Communication
Ability to communicate well through written and oral means.
Information Abilities
Ability to gather, integrate, and analyze simple data.
Interpersonal Abilities
Ability to establish and maintain effective working relationships with both external and internal contacts.
Purchasing and Accounting
Ability to perform data entry into Purchasing/Logistics Enterprise Resource Planning systems and/or Financial Enterprise Resource Planning systems in at least five functions.
Personnel and Payroll
Ability to perform complex Human Capital Management Enterprise Resource Planning system functions (e.g., establish a position, create a PCF, determine cost center codes, etc.).
Executive Assistance
Ability to maintain confidentiality and be sensitive to political issues.

Employment Standards

MINIMUM QUALIFICATIONS:
Any combination of education, experience and training equivalent to high school graduation and three years of experience providing administrative support in the assigned functional area(s).

NECESSARY SPECIAL REQUIREMENTS:
The appointee to this position will be required to complete a criminal background check and a Child Protective Services Registry to the satisfaction of the employer. A TB screening upon hire.

PREFERRED QUALIFICATIONS:
  • Experience working in a human resources department.
  • Proficiency in Microsoft software applications, including Excel, Word and Outlook.
  • Experience using FOCUS and PEAQ (a point & click ad hoc query system).
  • Very detail-oriented with excellent organizational skills.
  • Knowledge of human resources policies and procedures; specifically online time/payroll and Fair Labor Standards Act (FLSA).
  • Excellent customer service skills.
  • Ability to work independently and meet deadlines.
  • Previous experience processing time records for an organization whose employees work varying schedules.
  • Ability to establish effective working relationships with both external and internal customer contacts.
  • Ability to maintain confidentiality and be sensitive to personnel issues.

PHYSICAL REQUIREMENTS:
Work is generally sedentary, however, employee may be required to do some walking, standing, bending, and carrying of items under 15 lbs in weight. Ability to type on a keyboard and communicate clearly verbally and in writing. All duties performed with or without reasonable accommodations.

SELECTION PROCEDURE:
Panel interview; may include exercise

It is the policy of Fairfax County Government to prohibit discrimination on the basis of race, sex, color, national origin, religion, age, veteran status, political affiliation, genetics, or disability in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314 . EEO/AA/TTY.

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