Chief of Logistics

Employer
USAJobs
Location
Washington, D.C
Posted
Sep 06, 2019
Closes
Sep 14, 2019
Function
Executive, Chief
Hours
Full Time
Duties

Summary

The Chief of Logistics Services serves as the manager responsible for the Logistics Services operations in the Integrated Support Services (ISS) Directorate, Office of Support Operations (OSO), Library of Congress (LC).

The position description number for this position is 208652.

The incumbent of this position will work a flextime work schedule.

This is a supervisory, non-bargaining unit position.

Learn more about this agency

Responsibilities

The incumbent serves under the general supervision of the ISS Chief of Operations for scope of assignments, technical advice and compliance with policies, procedures and regulations and works with a high degree of independence in decision-making and actions. Assignments are in terms of broad, general objectives of planning, directing, controlling, and coordinating the logistics functions for the Library of Congress including technical functions of materials management, inventory management, logistics operations, supply functions and labor support. The overall effectiveness of the logistics program is reviewed in determining accomplishment of objectives and conformance to overall policy.

Manages agency program for Logistics operations including asset management, receiving, loading dock management and warehousing, agency-wide management of material handling equipment; supply services and transportation services. Evaluates, analyzes, and develops logistics programs, policies, methods, or procedures to further the Library's goals in the areas of asset control, accountability, inventory management and security, reutilization and disposal, recycling of material, material handling equipment and transportation. Responsibilities include planning and directing the agency's personal property management program through subordinate staff, ensures LOC adherence with automated and manual property control systems including receipt and temporary storage of unprocessed collections and bulk materials.

The general daily operations of the Library of Congress require a wide variety of supplies and materials which must be immediately available to satisfy the needs of the staff, of the Congress and of the scholarly community effectively. Anticipation of those needs and the ability to acquire and deliver unanticipated requirements in a timely manner is critical to the success of the logistics operation specifically and the library's mission generally. The incumbent must rely upon a detailed knowledge of the Library's overall operations and mission, the materials and supplies necessary to satisfy those needs and the acquisitions process. Further, the incumbent must be sensitive to nuances which may change or redirect those requirements: an intuitive sense of requirements not yet formalized.

Supervises a group of employee performing logistics work at the GS-13 level and below. Provides administrative and technical supervision necessary for accomplishing the work of the division.

Performs the administrative and human resource management functions relative to the staff supervised. Establishes guidelines and performance expectations for staff members, which are clearly communicated through the formal employee performance management system. Observes workers' performance; demonstrates and conducts work performance critiques. Provides informal feedback and periodically evaluates employee performance. Resolves informal complaints and grievances. Develops work improvement plans, recommending personnel actions as necessary. Provides advice and counsel to workers related to work and administrative matters. Effects appropriate disciplinary measures to the authority delegated in this position. Reviews and approves or disapproves leave requests. Assures that subordinates are trained and fully comply with the provisions of the safety regulations.

Directs and manages the supply management, receiving and warehousing operations. Establishes program standards and revises existing procedures. Develops new or innovative inventory controls, procedures, and policies to ensure property/equipment protection and maintenance and to accommodate existing or anticipated program needs.

Oversees and maintains a warehouse management operation and system that ensures accurate tracking of material received and stored in the Logistics warehouse and reports receipts to the Library's main ordering and tracking systems.

Directs and manages an agency-wide property and equipment inventory management program with national or international impact. Oversees coordination of the Library's fixed asset control and tracking program. This program includes frequent collaboration with Service Units' Property Control Liaisons and LC management officials on annual asset surveys, determination of excesses, and redistribution and disposal of equipment. Plans for and is responsible for the quarterly Fixed Asset Reconciliation review conducted in conjunction with the Office of the Chief Financial Officer (OCFO).

Travel Required

Not required

Supervisory status
Yes

Promotion Potential
14

Requirements

Conditions of Employment


The Supervisor leads his/her staff toward meeting the Library's vision, mission, and goals by acting decisively, leveraging diversity and inclusiveness, demonstrating flexibility and resilience, fostering continuous improvement and innovation, and fostering integrity and honesty. To view the Library's Supervisory Core Competencies click the following link: http://www.loc.gov/hr/employment/uploads/loc_supervisor_core_competencies.pdf .

Qualifications

Applicants must have had progressively responsible experience and training sufficient in scope and quality to furnish them with an acceptable level of the following knowledge, skills, and abilities to perform the duties of the position without more than normal supervision.

Knowledge of policies, processes, and regulations pertaining to inventory, property, equipment and warehouse management.**

Ability to analyze organizational and operational problems and develop solutions using analytical methods to improve programs and processes.**

Ability to lead and manage a program/area of responsibility.**

Ability to supervise and lead a diverse workforce.

Ability to innovate.

Ability to communicate in writing.

Ability to communicate effectively other than in writing.

Education

Additional information

The salary range indicated reflects the locality pay adjustments for the Washington, D.C., Metropolitan area.

Although it is the Library's policy to afford the maximum pay benefit to employees when setting rates of pay, a new appointee who has had no previous Federal service will generally be paid the minimum step of the grade.

The Library of Congress is an equal opportunity employer. All who meet the eligibility requirements are encouraged to apply.

Applicants must submit a complete application package that is received by the closing date of this announcement.

This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please email ADA@loc.gov. The decision on granting reasonable accommodation will be determined on a case-by-case basis.

Applicants with disabilities may be considered under special hiring procedures and must submit an appropriate certificate of eligibility when applying for this position. The proof or disability/certification may be issued by the State Vocational Rehabilitation Office, Disability Services or Career Services office of the applicant's college or university, or the Department of Veterans Affairs. The letter must verify that the applicant has a severe disability and must be dated within three years of the date of the application. Certification from health care providers are not accepted. For more information contact the Library's Office of EEO/Diversity Programs at 202-707-6024 or email spp@loc.gov. FAILURE TO SUBMIT YOUR CERTIFICATION WILL CAUSE YOUR APPLICATION TO NOT BE CONSIDERED UNDER THE SELECTIVE PLACEMENT PROGRAM.

The Library of Congress is the national library of the United States and is part of the Legislative Branch of the Federal government. As such, all positions are in the excepted service.

Appointment/retention is subject to a favorable evaluation of an appropriate personnel security/suitability investigation.

The Library reserves the right to fill a lesser or greater number of vacancies indicated during the life of this vacancy announcement.

Initial appointments, permanent or indefinite, to the Library of Congress require completion of a one-year probationary period. In addition, per Library of Congress Regulation 2010-12, an appointee or internal selectee is subject to a one-year supervisory probationary period, if this is his/her first supervisory/managerial position at the Library.

The Library of Congress may offer repayment for all or part of federally insured student loans. However, not all service units within the Library of Congress participates in the repayment of federally insured student loans. Therefore, determination to repay a federally insured student loan is subject to approval by the appropriate service unit.

The selected applicant may be required to file a financial disclosure statement with the House of Representatives, U.S. Congress, in accordance with the provisions of Public Law 95-521, Ethics in Government Act of 1978.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

The Library of Congress evaluates applicants through an applicant questionnaire and a structured interview. Applicants may also be screened for some jobs through licensing, certification, and/or education requirements, a narrative/application review, and/or a preliminary telephone interview. The knowledge, skills, and abilities (KSAs) that are marked with a double asterisk (**) in the vacancy announcement and the applicant questionnaire are considered the most critical for a position. To be considered for final selection, applicants must demonstrate fully acceptable experience in these designated KSAs in the narrative/application review, preliminary telephone and/or full structured interview. The various assessment tools listed above are designed to verify or explore applicants' experience, knowledge, and training directly related to the job in order to identify the best qualified applicants for selection.

Are you a veteran? Please indicate the type of veterans' preference you are claiming in your application materials and/or applicant profile and provide the appropriate supporting documentation to validate your claim. Those applying for 5-point preference must submit Member Copy 4 of your DD 214. Those applying for 10-point preference must fill out an SF-15 (click here for the form) and provide the required documentation listed on the back of the form. If required supporting documentation is not attached, Veterans' Preference will not be considered in the application process.

For more information regarding eligibility requirements, please see the Library of Congress Merit Selection Plan, Section X.D, at: http://www.loc.gov/hr/employment/msp010909.pdf .

To preview questions please click here .

Background checks and security clearance

Security clearance
Not Required

Drug test required
No

Required Documents

Current or former federal employees must submit their most recent Notification of Personnel Action (SF-50 or equivalent).

Applicants with disabilities may be considered under special hiring procedures and must submit an appropriate certificate of eligibility when applying for this position. The proof or disability/certification may be issued by the State Vocational Rehabilitation Office, Disability Services or Career Services office of the applicant's college or university, or the Department of Veterans Affairs. The letter must verify that the applicant has a severe disability and must be dated within three years of the date of the application. The program does not accept certification from health care providers. For more information contact the Library's Office of Equal Employment Opportunity and Diversity Programs at 202-707-6024 or email spp@loc.gov. FAILURE TO SUBMIT YOUR CERTIFICATION WILL CAUSE YOUR APPLICATION TO NOT BE CONSIDERED UNDER THE SELECTIVE PLACEMENT PROGRAM.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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