Proposal Manager

Fredericksburg, VA
Aug 24, 2019
Aug 26, 2019
Full Time
Supporting the Most Exciting and Meaningful Missions in the WorldProposal ManagerProposal ManagerPosition Description:As a member of the NSS Proposal Solutions Team (PST), reporting to the NSS Sr. Manager, Proposals, the Proposal Manager is responsible for leading PAE's largest and most complex proposals. This individual will operate in a leadership role, partnering with internal and external capture, pricing, and operations teams, to manage the development of compliant, compelling, competitive, and winning proposals. This individual is required to have both broad and specific knowledge across business, project, proposal management, SharePoint collaborative tools, and document development domains to successfully manage high quality, compliant proposals.Major Areas of ResponsibilityProposal management of all proposal lifecycle activities to include:Leading the proposal team effectively, fairly, and respectfully-to meet schedules and deadlinesMay be required to lead or write sections of the proposalSkillfully interpreting solicitation requirements or source selection regulations and proposal response strategy and approaches on individual opportunitiesAssessing the solicitation, response timeframe, capture maturity, resource requirements, teammates, facilities, and other proposal elements to determine the appropriate proposal resources, process, facilities, and schedule to meet customer and internal proposal requirementsDecomposing and translating RFP requirements into the compliance matrix, annotated proposal outline, and content plansWorking with the Capture Manager to annotate proposal outlines with the win strategy, themes, discriminators, source content, graphic concepts, and other writer guidanceTranslating the annotated proposal outline into an executable proposal plan that is designed to deliver a compliant, winning proposal on-timeEstablishing, communicating, and managing the proposal development and production schedule; maintaining and publishing to the proposal team an updated schedule as adjustments are madeFacilitating the use of various proposal tools, work products, and techniques to direct the proposal team to write a proposal that fully executes the capture manager's win strategyLeading proposal phases, activities, and milestones (including, but not limited to, the proposal kickoff meetings, teammate meetings, data calls, readiness assessments, brainstorming sessions, informal proposal reviews, wall walks, and collaborative writing sessions. Reviewing the proposal daily and working with writers to achieve their respective content plans on-time; identifying struggling writers and mentoring them by implementing correction action plans with specified deadlines; and making appropriate decisions regarding the need to replace struggling writers if corrective actions are not made within the deadlines specifiedConducting milestone readiness reviews to assess proposal readiness for color team reviews; adjusting the proposal development schedule accordingly to accommodate corrective actionsSetting color team review goals and objectives; training color team reviewers to participate in reviews; deconflicting color team reviewer feedback; determining disposition of color team reviewer comments; developing the color team recovery plan; and executing the color team recovery plan on-time to meet approved recovery planConducting writer training and working sessions to include content refinement to achieve proposal compliance and alignment with proposal theme and messagingMatrix-managing the proposal coordinator and publications processServing as volume lead; proposal writer; color team or peer reviewer; or other proposal roles as required - writing and editing content (acting as writer and editor)Performing operational staff management, including scoping and monitoring proposal efforts, setting priorities, and aligning resourcesDuring proposal development, acting on behalf of the Capture Manager in his or her absenceDeveloping the skills required to advance to Sr. Proposal Manager or Capture Manager, including acting on behalf of the NSS Sr. Manager, Proposals or Capture Manager in his or her absence; serving as Capture Manager on smaller capture efforts; identifying the resources required to pursue or staff an opportunity or proposal; overseeing proposals strategies; pricing; and teaming; managing the transition from qualified opportunity to proposal development to award; planning resource allocation with the NSS Directors for assigned opportunities, including developing proposal development bid and proposal estimates. Demonstrating proficiency of these skills after a period of time and activity defined in the individual's annual performance objectivesAdditional ResponsibilitiesThe ability to conceptualize and create graphics, if qualifiedOther responsibilities as defined by the NSS Sr. Manager, ProposalsRequired Knowledge, Skills, and AbilitiesRequired:Must have active Top Secret Clearance5 years of experience in federal proposal developmentExperience in documentation collaboration administrationTechnical writing and editing experience, including editorial practice and standardsAbility to effectively lead diverse teams of senior and junior personnel; provide constructive and appropriate personnel performance assessments; and resolve personnel disputesAbility to conduct oneself with the confidence, professionalism, and empowerment of a senior member of the NSS PST staff, including making sound decisions regarding proposal strategies and personnel management approachesProposal experience supporting DoD, DoS, DOJ, IC customers and other (non-IT) mission support servicesAbility to work often unpredictable schedules, including overtime, evenings, and weekends; and over holidaysAbility to work effectively with diverse team makeups under high pressure conditionsAbility to travelPreferred:Experience with Microsoft SharePointExperience with SalesForceExperience supporting large, complex proposal responsesExcellent oral and written communication skills with all levels of corporate personnelDocument/graphic design and development standards - Industry-wide best practices in proposal managementEducation and ExperienceBachelor's Degree in Business Administration, Marketing, or Journalism. Equivalent experience may be accepted in lieu of degree10 years of work experience with a minimum of 8 years' experience with federal proposal management, proposal development, and the direct management of proposal operational organizations.Formal proposal management and project management training and education highly desirableSignificant IDIQ, task order proposal, and OCONUS experience are highly desiredDemonstrated understanding of capture and contracts managementDiversity of experience in large corporate organizations and small business concernsBroad and specific range of Federal, State, and local government procurement regulations and practices (including FAR and DFAR)Formal proposal management and project management training and education - Technical writing and editing, including editorial practice and standardsPAE is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran's status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.EEO is the Law PosterEEO is the Law Poster Supplement

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