Executive Support Assistant

Employer
USAJobs
Location
Washington, D.C
Posted
Aug 24, 2019
Closes
Aug 31, 2019
Hours
Full Time
Duties

Summary

The mission of the Tax Division is to enforce the nation's tax laws fully, fairly, and consistently in order to promote voluntary compliance, maintain public confidence in the integrity of the tax system, and promote the sound development of the law.

Learn more about this agency

Responsibilities

The Tax Division is seeking an Executive Support Assistant to provide administrative support to the Assistant Attorney General, Deputy Assistant Attorneys General and other members of the Office of the Assistant Attorney General.

As an Executive Support Assistant, you will perform the following duties:

Provide administrative support to the Division's senior leadership.

Receive, review and route all incoming and outgoing correspondence and action items to the Assistant Attorney General, Deputy Assistant Attorneys General and other senior staff members.

Prepare memoranda for review and signature of the Assistant Attorney General, Deputy Assistant Attorneys General and other senior staff.

Exercise control over the Assistant Attorney General's and Deputy Assistant Attorneys General's calendar, with complete authority for time commitments.

Provide guidance to the Division's administrative professionals on the proper protocol for submitting correspondence and other documents for the Office of the Assistant Attorney General review/approval.

Screen all telephone calls and visitors, who frequently represent high level officials in various Offices and Bureaus with Department of Justice (DOJ), other government agencies, foreign delegations, private industry, and the general public.

Schedule and make travel arrangements.

Prepare time and attendance records for immediate office, using an automated system.

Enter and maintain information using various types of electronic databases and software.

Assist as an executive liaison/event planner for the orchestration of themes, agenda, dates, and participants for a variety of events and conferences.

Travel Required

Not required

Supervisory status
No

Promotion Potential
11

Requirements

Conditions of Employment

  • Must be a U.S. Citizen or National.
  • Must complete a Background Investigation, credit check, and drug testing.
  • Selective Service Registration is required, as applicable.
  • May require the completion of a one-year probationary period.


Qualifications

To qualify at the GS-09 grade level, you must have one year of specialized experience equivalent to the GS-07 grade level demonstrating the knowledge, skills, and abilities necessary to do the work of the position. Specialized experience includes but is not limited to: assisting in organizing, monitoring and facilitating the management of the office; providing technical advice and assistance for administrative functions; screening telephone calls and visitors; handling routine inquiries; assisting in managing calendars of senior staff; scheduling appointments and meetings; making travel arrangements; and maintaining, updating and tracking paper and electronic files.

OR
A Master's or equivalent graduate degree; or 2 full years of progressively higher level graduate education leading to such a degree; an LL.B or J.D., if related.

OR
A combination of graduate education and experience as described above.
· Time-in-Grade: Federal employees must meet time-in-grade requirements by the closing date of the announcement.
· You MUST meet all qualification requirements by the closing date of this announcement

YOUR RESUME MUST support your responses to the online questionnaire and the qualification requirements. Failure to do so may result in an ineligible rating.

Education

A Master's or equivalent graduate degree OR 2 full years of progressively higher level graduate education leading to such a degree; LL.B or J.D., if related.

Additional information

Career Transition Assistance Programs: These programs apply to employees who have been involuntarily separated from a Federal service position within the competitive service or Federal service employees whose positions have been deemed surplus or no longer needed. To receive selection priority for this position, you must: (1) meet CTAP or ICTAP eligibility criteria; (2) be rated well-qualified for the position with a score of 85 or above; and, (3) submit the appropriate documentation to support your CTAP or ICTAP eligibility. For more information visit: http://www.opm.gov/rif/employee_guides/career_transition.asp

DOJ EEO Statement/Policy: http://www.justice.gov/jmd/eeos/08-eeo-policy.pdf

Reasonable Accommodation Statement: Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the Tax Division Human Resources office at 202-616-2774. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

Schedule A: DOJ welcomes and encourages applications from persons with disabilities and is firmly committed to satisfying its affirmative obligations under the Rehabilitation Act of 1973 to ensure that persons with disabilities have every opportunity to be hired and advanced on the basis of merit within the Department. Additional information about hiring under this Schedule A authority, as well as the documents required to demonstrate eligibility, can be found at: https://www.opm.gov/policy-data-oversight/disability-employment/getting-a-job/#url=Schedule-A-Hiring-Authority

DOJ also encourages eligible Schedule A applicants to submit their resumes to: http://resume@benderconsult.com , and reference "Federal Career Opportunities" in the subject line. Additional information is found at: http://www.benderconsult.com .

Selective Service: If you are a male applicant born after December 31, 1959, you must certify that
you have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law. Additional information may be found at: http://www.sss.gov .

Note: Additional candidates may be selected if additional positions become available within 90 days after the HR office issues the selection certificate.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your on-line resume and supporting documentation will be used to determine whether you meet the job qualifications listed on this announcement. If you rate yourself higher than is supported by your application materials, your responses may be adjusted and/or you may be excluded from consideration for this job. If you are found to be among the top candidates, you will be referred to the selecting official for employment consideration.

The qualifications of all applicants will be evaluated on the following competencies (knowledge, skills, and other characteristics):
  • Knowledge of office routines and administrative practices.
  • Ability to plan, organize and prioritize various administrative activities, meetings and events.
  • Skill in maintaining senior level staff calendars and appointments, making travel arrangements and handling timekeeping functions of the office.
  • Oral communication.
  • Written communication.
  • Skill in the use of MS-Office software and various software packages such as Word, Excel and database tracking systems.

  • Note: Additional candidates may be selected if additional Executive Support Assistant positions become available within the various sections of the Tax Division within 90 days after the HR office issues the selection certificate.

    Background checks and security clearance

    Security clearance
    Not Required

    Drug test required
    Yes

    Position sensitivity and risk
    Moderate Risk (MR)

    Trust determination process
    Suitability/Fitness

    Required Documents

    To apply for this position, you must provide a complete on-line application package which includes:
    • A resume showing relevant experience, listing the beginning and ending dates (month and year), as well as the number of hours you worked weekly. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social). You will receive credit for all qualifying experience, including volunteer experience.
    • Cover letter, optional.
    • SF-50, Notification of Personnel Action (if applying as a status candidate with current or former Federal service) which shows type of service appointment, tenure group, grade, and salary. If you are applying for a higher grade, please provide the SF-50 Form which shows the length of time you have been in your current/highest grade (examples of appropriate SF-50s include promotions and within grade/range increases). If you have promotion potential in your current position, please provide proof.
    • SF-50, Notification of Personnel Action, documenting receipt of the award identified in the occupational/assessment questionnaire.
    • Most recent Performance Appraisal, if a current federal employee. If you do not have a recent performance appraisal, please include a statement to that effect.
    • Transcript: To meet the qualification requirements based on education, you must submit a copy of your transcript, showing the qualifying education. Your transcript must include your full name (first and last name).
    • CTAP/ICTAP documentation, if applicable.
    • Schedule A documentation, if applicable.
    • Veteran documentation (e.g., VA letter and DD 214, Certificate of Release or Discharge from Active Duty), if applicable. Veteran applicants must be within the area of consideration to be considered for this position.
    • Documentation of eligibility for special hiring authorities (if applicable) to prove appointment eligibility. Examples Include: Schedule A disability letter, Peace Corps volunteer letter, military spouse hiring authority documentation, etc.
    • Your responses to the Occupational Assessment Questionnaire.

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