Administrative Assistant

Employer
USAJobs
Location
District of Columbia, D.C
Posted
Aug 23, 2019
Closes
Aug 24, 2019
Function
Administrative
Hours
Full Time
Duties

Summary

We are looking for individuals interested in performing a variety of general administrative assistant office work. Your assignments will be assisting the Commissioner and staff in any of that office functions, often filling in for temporary absence of permanent staff or performing special project work. We are looking for an individual who is flexible, can juggle multiple tasks, enjoys working with the general public, takes pride in providing quality services, and works well under pressure.
Learn more about this agency

Responsibilities

You will provide general administrative services, automation, and office support. This assistance may include preparation and review of correspondence, records and file functions, meeting and greeting of visitors, preparation of background material for use in reports or meetings, maintenance of tracking reports, preparation of specialized documents, such as spread sheets and power point presentations, and other assorted administrative work that contributes to the efficient flow of business operations. You may be assigned from your primary organization or home of record, to other individuals and/or organizations of the Commission, on a rotating or as needed basis, performing the same type of work.

Travel Required

Not required

Supervisory status
No

Promotion Potential
None

Requirements

Conditions of Employment

  • You must be a U.S. citizen or national
  • You will be required to sign a Pathways Program Participate Agreement
  • You must meet the criteria for Recent Graduate under the Pathways Program
  • You may be required to serve a one-year probationary period
  • Males born after 12/03/59 must be registered for Selective Service
  • Required to pass a background investigation and fingerprint check
  • You must be able to obtain and maintain a Secret clearance


Qualifications

You must meet all the requirements below by the closing date of the announcement and they must be clearly identified in your application, resume, or supporting documents. This includes any general and specialized experience, education, and/or selective placement factors mentioned. These are used to determine if you possess the knowledge, skills, and/or abilities to successfully perform in this position.

You must meet the following United States Office of Personnel Management's (OPM) qualification requirements for the advertised position. OPM's prescribed Group Coverage Qualification Standard for Miscellaneous Administration and Program Series, 0301 can be found at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/0300/miscellaneous-administration-and-program-series-0301/ You must meet all qualification requirements by the closing date of the job announcement.

Eligibility for employment for the Pathways Recent Graduate Program requires, within the previous two years, completion of a qualifying associates, bachelors, masters, professional, doctorate, vocational or technical degree or certificate from a qualifying educational institution. Your post-secondary education or curricula must be accredited by an accrediting body recognized by the Secretary of the Department of Education to qualify.

Special Consideration for preference eligible veterans who were precluded from applying due to their military service obligation. You begin your 2-year eligibility period upon release or discharge from active duty. Eligibility period in this case cannot exceed six (6) years from the date on which you completed your education.

Basic Qualification Requirements:

To qualify at the GS-7 level, you must show that you have one year of specialized experience equivalent to the GS-5 or equivalent level in the Federal service. Typically we would find this experience in clerical work such as: office work which involved organizing and maintaining office files, converting manual records to electronic formats, and ensures records that are intended for shared purpose are available to staff members as needed, assist with the disposal of records and greets visitors personally, by phone and by email.

Experience refers to paid and unpaid experience, including volunteer work done through national service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills, and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

To learn more about the Pathways program, visit: https://www.opm.gov/about-us/careers-at-opm/students-recent-graduates/

Education

For proof of education, you are required to submit a copy of your transcript(s) or list of courses with credit hours, major(s), and grade-point average or class ranking. Education completed in foreign colleges or universities may be used to meet the education requirements, if it has been certified. It is your responsibility to provide such evidence when applying. Click on the link for a list of accreditation organizations recognized as specializing in interpretation of foreign education credentials: http://www.naces.org/members.htm.

Unofficial transcripts are accepted when applying to the position. Official transcripts will be required if you are selected. Education is also verified as part of the background investigation.

Additional information

Surplus or Displaced Federal Employees: The Career Transition Assistance Plan (CTAP) and Interagency Career Transition Assistance Plan (ICTAP) Programs are available to federal employees that qualify. Those eligible for these programs are granted special priority selection rights. To be considered, you must be deemed well-qualified by receiving a score of 80 or higher. If you are a federal employee claiming CTAP/ICTAP, you must provide the documents listed under the Required Documents section to verify your eligibility. Also, you must indicate in your application that you are applying as a CTAP or ICTAP eligible. For additional information regarding CTAP/ICTAP, please visit: http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.

Selective Service: If you are a male applicant born after December 31, 1959, you must certify that you are registered with the Selective Service or are exempt under Selective Service regulations. For additional information concerning Selective Service requirements, please visit http://www.sss.gov/.

Cover page to fax paper application - OPM Form 1203fx: http://www.opm.gov/forms/pdfimage/opm1203fx.pdf

Assessment Question: https://apply.usastaffing.gov/ViewQuestionnaire/10578037

Vacancy ID number: EX-19-100-JY

Reasonable accommodations: This agency provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the contact listed on the vacancy announcement. The decision to grant a reasonable accommodation is made on a case-by-case basis. Verification of information: Any information claimed on your resume and in application materials, such as education, credentials, employment history, etc., will be verified as part of the security clearance process.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

The self-assessment questions are related to the following knowledge, skills, abilities, and competencies (KSA's). You do not have to respond to the KSA's.
  • Administration and Management
  • Technology Application
  • Oral and Written Communication
  • Creative Thinking
  • Attention to Detail
  • Teamwork
We will evaluate each applicant who meets the basic qualifications on the information provided and evaluate your relevant work experiences as it relates to fundamental competencies, competencies/knowledge, skills and abilities (KSAs) mentioned above. Based on the results of this evaluation, you will be placed in one of the following quality categories:

Best: Placement in this category indicates you have the type and quality of experience that substantially exceeds the minimum qualifications of the position, including any selective placement factors and/or appropriate quality ranking factor(s).

Better: Placement in this category indicates you have the type and quality of experience that exceed the minimum qualifications of the position.

Good: Placement in this category, it indicates you meet the minimum qualifications of the position and are proficient in some, but not all, of the requirements of the position. You may require extensive training and/or orientation in order to satisfactorily perform the duties of the position.

Names of the candidates in the Best category will be sent first to the hiring manager for employment consideration. Within these categories, candidates eligible for veterans preference will receive selection priority over non-veterans. Applicants in other categories will be referred in accordance with category rating procedures.

Your experience is also evaluated using an assessment questionnaire, which is available at the following link: https://apply.usastaffing.gov/ViewQuestionnaire/10578037

Background checks and security clearance

Security clearance
Not Required

Drug test required
No

Position sensitivity and risk
Non-sensitive (NS)/Low Risk

Trust determination process
Suitability/Fitness

Required Documents

To receive consideration, you must complete the occupational questionnaire and submit the documentation specified below by

1. Resume: Your resume serves as the basis for qualification determinations and must highlight your most relevant and significant work experience(s) as it relates to this job opportunity. In order to fully evaluate your application and receive proper credit, your resume should include: (1) paid and non-paid experience, job title, dates held (month and year for qualifying purposes to receive credit), number of hours worked per week, and salary (2) knowledge of the subject matter and technical skills pertinent to this position; (3) specific duties performed that fully detail the level and complexity of the work; and (4) names and phone numbers of your current and/or previous supervisor(s). Your resume should contain sufficient information to make a valid determination that you fully meet the basic/specialized experience requirements as stated in this job opportunity announcement for each grade level(s) for which you are applying.

2. Occupational questionnaire: A completed job-specific occupational questionnaire should be submitted through your Application Manager account.

3. Veterans' Preference: If claiming veterans' preference, you must indicate the type of veterans' preference you are claiming on your resume.

A. For 5-point veterans' preference, you must provide:

a copy of your DD 214 Certificate of Release or Discharge which shows the type of discharge and dates of active duty (Member 4 copy preferred).

B. If you are currently on active duty, to receive 5-point preference you must provide an official statement of service from your command/unit which states:
  • your branch of service;
  • period(s) of service;
  • campaign medals or expeditionary medals earned
  • expected discharge type and date; and
  • date you will be separated or be on approved terminal leave

If you supply a statement of service at this stage, your preference/eligibility will be verified by a DD 214 prior to your appointment with our agency.

C. To receive 10-point veterans' preference, you must provide: -any documentation required by this form to support your claim.

If we cannot verify your 10-point preference status, you will receive 5-point preference if you meet the requirements. You can obtain an SF-15 through this link: http://www.opm.gov/forms/standard-forms/.

To access to your DD 214 online, please visit: http://www.archives.gov/veterans/military-service-records/.

4. Career Transition Assistance Program (CTAP)/Interagency Career Transition Assistance Program (ICTAP) Eligibles:
You must submit the following documents:
  • a copy of your agency notice;
  • a copy of your most recent performance rating; and
  • a copy of your most recent SF-50, Notification of Personnel Action, noting your current position, grade level, and duty location5. Cover Letter. This is optional.

5. Transcripts: (for Individual Occupational Requirements and/or Substitution of Education for specialized experience): You MUST submit copies of your college transcripts for verification of the education requirements. Unofficial copies are acceptable, however, if selected you will be required to furnish official transcripts. It is your responsibility to provide adequate proof that you meet the above educational requirements. Inadequate or illegible information could result in non-qualification and loss of consideration. The option for uploading your transcripts is missing from this announcement. You may email me your transcripts at kevin.cason@usitc.gov. Your transcripts will be uploaded into your application.
Your transcript must contain:
name of academic institution;
  • list of courses
  • credit hours
  • major(s)
  • grade-point average or class ranking

Special Instructions for Foreign Education: Qualifying education from colleges and universities in foreign countries must be evaluated in terms of equivalency to that acquired in U.S. colleges and universities. Applicants educated in whole or in part in foreign countries must submit sufficient evidence, including transcripts, to an accredited private organization for an equivalency evaluation of course work and degree. A listing of these accredited organizations can be found on the Department of Education's website - US Department of Education. Another listing of services that an perform this evaluation is available at the National Association of Credential Evaluation Services (NACES). You must provide a copy of the letter containing the results of the equivalency evaluation with a course by course listing along with your application. Failure to provide such documentation when requested will result in lost consideration.

6. Special hiring authority applicants: If you are applying under a special hiring authority you must submit proof of eligibility with your application.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

Similar jobs