Duties

Summary

This position is located within the Department of Commerce, National Oceanic Atmospheric Administration, National Marine Fisheries Service, Office of Management and Budget, with one vacancy in Silver Spring, MD.

This position is also announced under vacancy number NMFS-OMB-2019-0014, which is open to Status Candidates. You must apply to both announcements if you want to be considered for both.

Learn more about this agency

Responsibilities

As a Grants Management Specialist, you will perform the following duties:

• Support records management activities and implement records management policies, procedures, and guidelines
• Recognize areas where changes in regulations and policies may affect processes to award and administer grants and agreements
• Assist in maintaining routine grant processing and calculations of overhead, budget development and cost recovery
• Provide guidance to assigned customers, regarding the application and evaluation of applicants and grantees

Travel Required

25% or less - Less than 10% of domestic travel may be required.

Supervisory status
No

Promotion Potential
3 - This positional is eligible for a promotion potential to the ZA-03 level.

Requirements

Conditions of Employment

• Must be a U.S. Citizen or National to apply.
• Required to pass a background investigation and fingerprint check.
• Must be suitable for Federal employment.
• Must be registered for Selective Service, if applicable (www.sss.gov).
• Qualifications requirements must be met by closing date of announcement.

This position will be filled under the DOC Alternative Personnel System (CAPS). This system replaced the Federal GS pay plan and structure. Under CAPS, positions are classified by career, pay plan, and pay band.

The ZA-02 is equivalent to the GS-07/09, however is being advertised at the GS-09.

The ZA-03 is equivalent to the GS-11/12.

Note:

* A one year probationary period may be required.

* Payment of relocation expenses is not authorized.

* This position is not in the bargaining unit.

* The ZA-03 level is a Moderate Risk position.

* Financial disclosure is required

NOTES:
This Job Opportunity Announcement may be used to fill other Grants Management Specialist, ZA-1109-2/3 positions throughout NOAA. The position must be alike (e.g.: within the same geographic locations, same grade/band and requires the same qualifications and specialized experience as indicated in this vacancy announcement).

Qualifications

Qualification requirements in the vacancy announcements are based on the U.S. Office of Personnel Management (OPM) Qualification Standards Handbook, which contains federal qualification standards. This handbook is available on the Office of Personnel Management's website located at: https://www.opm.gov/policy .

EDUCATION: There is no positive education requirement for this position.

SPECIALIZED EXPERIENCE: Applicants must possess one year of specialized experience equivalent in difficulty and responsibility to the next lower grade level in the Federal Service. Specialized experience is experience that has equipped the applicant with the particular competencies/knowledge, skills and abilities to successfully perform the duties of the position. This experience need not have been in the federal government.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations e.g., professional; philanthropic, religious; spiritual; community, student, social). Volunteer work helps build critical competencies; knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

To qualify at the ZA-2 or GS-09 level:

SPECIALIZED EXPERIENCE: One full year (52 weeks) of specialized experience equivalent to the ZA-02 or GS-07 in the Federal service. Specialized experience MUST include all of the following:

• Assisting with the administration of grants and cooperative agreements;
• Assisting with evaluating applications for routine grants; and
• Assisting with reviewing expenditure reports and supporting grant budget development.

-OR-

SUBSTITUTION OF EDUCATION: Master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D., if related

-OR-

COMBINATION OF EDUCATION AND EXPERIENCE: Applicants education and work experience may be combined to meet the qualification requirements at the GS-09 level.

To qualify at the ZA-3 or GS-11 level:

SPECIALIZED EXPERIENCE: One full year (52 weeks) of specialized experience equivalent to the ZA-02 or GS-09 in the Federal service. Specialized experience MUST include all of the following:

• Overseeing the administration of grants and cooperative agreements;
• Evaluating applications for routine grants; and
• Reviewing expenditure reports and supporting grant budget development.

-OR-

SUBSTITUTION OF EDUCATION: Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M., if related

-OR-

COMBINATION OF EDUCATION AND EXPERIENCE: Applicants education and work experience may be combined to meet the qualification requirements at the GS-11 level.

Education

Additional information

CTAP and ICTAP candidates will be eligible for selection priority if it is determined that they have exceeded the minimum qualifications for the position by attaining at least a rating of 85 out of 100. Information about ICTAP eligibility is on the Office of Personnel Management's Career Transition Resources website at: Employee Guide to Career Transition

CTAP applicants MUST submit the following documents:

A copy of your specific RIF notice; notice of proposed removal for failure to relocate; a Certificate of Expected Separation (CES); or certification that you are in a surplus organization or occupation (this could be a position abolishment letter, a notice eligibility for discontinued service retirement, or similar notice).

A copy of your SF-50 "Notification of Personnel Action", noting current position, grade level, and duty location;

A copy of your latest performance appraisal including your rating; and

Any documentation from your agency that shows your current promotion potential.

ICTAP applicants MUST submit the following documents:

A copy of your RIF separation notice; notice of proposed removal for failure to relocate; notice of disability annuity termination; certification from your former agency that it cannot place you after your recovery from a compensable injury; or certification from the National Guard Bureau or Military Department that you are eligible for disability retirement;

A copy of your SF-50 "Notification of Personnel Action" documenting your RIF separation, noting your positions, grade level, and duty location, and/or Agency certification of inability to place you through RPL, etc;

A copy of your latest performance appraisal including your rating; and

Any documentation from your agency that shows your current promotion potential.

NOAA participates in e-Verify. E-Verify is an Internet based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA) that enables participating employers to electronically verify the employment eligibility of their newly hired employees.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

We will review your resume, optional cover letter and supporting documentation to determine if you meet the minimum qualifications for the position. If you meet the minimum qualifications stated in the vacancy announcement, we will compare your resume, optional cover letter and supporting documentation to your responses on the scored occupational questionnaire (True/False, Yes/No, Multiple Choice questions) and place you in one of the three pre-defined categories. The categories are "gold", "silver" and "bronze". However, your resume or optional cover letter must support your responses to the scored occupational questionnaire, or your score may be lowered. Candidates placed in the "gold" category will be identified for referral to the hiring manager and may be invited for an interview.

How you will be evaluated for preference eligibility: Within each category, those entitled to veterans' preference will be listed at the top of the pre-defined category for which they are placed. Preference eligible with a service-connected disability of 10% or more will be listed at the top of the highest quality category (gold) depending on the position and grade level of the job. For more information on Category Rating, please go to Category Rating .

The scored occupational questionnaire will evaluate you on the following competencies; please do not provide a separate written response:Knowledge of records management protocols including record storage, rotation, destruction, and documentation

• Knowledge of grants administration, statutory and regulatory requirements, and various grants methods
• Ability to assist in grant and agreement execution plans
• Skill in evaluating costs specified in grant and cooperative agreement financial documents
• Ability to comply with and monitor the selection of grantees
• Knowledge of pre- and post- award grant process

To preview questions please click here .

Background checks and security clearance

Security clearance
Other

Drug test required
No

Required Documents

• Resume showing relevant experience; cover letter optional. Your resume must indicate your citizenship and if you are registered for Selective Service if you are a male born after 12/31/59. Your resume must include information about your paid and nonpaid work experience related to this position including: job title, duration of employment (mm/dd/yy - mm/dd/yy), hours per week, duties and accomplishments, salary, and your education. For work in the Federal service, please include the grade level for the position/s. Your resume may be used to validate your responses to the scored occupational questionnaire.
• If you are a veteran with preference eligibility and you are claiming 5-points veterans' preference, you must submit a copy of your DD-214 stating disposition of discharge or character of service or other valid proof of eligibility (i.e., statement of service that shows service dates AND character of service). If you are claiming 10-point veterans' preference, you must also submit an SF-15, "Application for 10-Point Veterans' Preference" plus the proof required by that form. For more information on veterans' preference see http://www.opm.gov/staffingPortal/Vetguide.asp#VeteransEmploymentAct1998 .
• Active Duty Service Members-- You must submit a statement of discharge/certification of release or an official written document from the armed forces that certifies you are expected to be discharged or released from active duty service in the armed forces under honorable conditions no later than 120 days from the date the announcement closes. Enlisted Record Briefs and military identification do NOT qualify as official documentation. If the appropriate information is not submitted to confirm the discharge status, dates of service, etc., you will not be considered for this job opportunity under Veteran Preference procedures. To gain access to your DD-214 online please visit http://www.archives.gov/veterans/military-service-records
• Career Transition Assistance Plan (CTAP) and Interagency Career Transition Assistance Plan (ICTAP) documentation if applicable (see additional information).
• Education. If this position requires proof of higher education, you must submit an unofficial transcript or a list of courses that includes the following information: name of accredited institution, grades earned, completion dates, and quarter and semester hours earned. Special Instructions for Foreign Education: Education completed in foreign colleges or universities must be evaluated in terms of equivalency to that acquired in U.S. colleges and universities. Applicants educated in whole or in part in foreign countries must submit sufficient evidence, including transcripts, to an accredited private organization for an equivalency evaluation of course work and degree. A listing of these accredited organizations can be found on the Department of Education's website. You MUST provide a copy of the letter containing the results of the equivalency evaluation with a course by course listing along with your application. Failure to provide such documentation by the closing date of the announcement will result in lost consideration.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.