Supervisory Program Analyst

Employer
USAJobs
Location
Washington, D.C
Posted
Aug 23, 2019
Closes
Aug 29, 2019
Hours
Full Time
Duties

Summary

This position serves as the Executive Staff Director in the Office of Railroad Safety (RRS), Communications and Resource Management Division. You will report to the Deputy Associate Administrator for Railroad Safety and also work closely with the Associate Administrator, assisting him/her by managing projects of a cross-cutting or strategic nature for RRS, such as strategic and human capital plans; project management activities; and leading business process improvement initiatives.

Learn more about this agency

Responsibilities

As the Supervisory Program Analyst, you will:
  • Advise staff on methods in improving the overall efficiency, effectiveness, and performance of RRS in areas including personnel performance, business processes improvement, annual and strategic planning, and general management programs or initiatives of strategic significance to RRS. Deliver superior program performance by implementing improved and centralized work processes, tracking methodologies and business practices to ensure maximum productivity within employment ceilings and funding, and ensure achievement of the strategic goals of FRA and DOT.
  • Develop and oversee standard operating procedures for reoccurring activities, manage and monitor the full portfolio of projects, and support inter-project dependencies. Provide advice, guidance and support to RRS senior staff on strategic direction and the program management process. Develop procedures and guidelines for the administration and management of RRS programs to ensure the overall accomplishment of performance goals. Advise and assist in directing, coordinating, controlling, and ensuring the efficient and effective delivery of operations support and activities essential to meeting the mission and strategic goals and the corporate management strategies, goals, and objectives.
  • As supervisor, establish performance standards for and evaluate work of Federal team and works with COTR to establish goals for contractor staff. Determine appropriateness of and initiate promotions, reassignments and disciplinary actions and awards. Recruit and select new employees to fill vacancies. Determine organization structure and assign duties to positions. Counsel employees about performance and conduct issues. Determine need for and schedule formal training; ensure that orientation and on-the-job training are provided where appropriate. Develop strategic, long-range, and tactical plans for management and logistical support areas relating to the strategic goals and corporate management strategies. Execute and coordinate activities that cut across functional areas particularly those that have a major impact on the accomplishment of RRS program goals.

Additional duties include:
  • Managing staff members who execute a variety of operational tasks and assignments, in support of all aspects of office wide business operations. In the area of operations, supervising a staff that provides critical program management support and logistical support services that contribute to RRS's ability to achieve its mission objectives. The staff provides advice, assistance, and support to RRS's offices in the areas of financial management, oversight and coordination, performance management, acquisition planning and contract administration, project management of several initiatives, training and workforce development programs, human resource management, internal controls and risk assessments, audits, information technology support for program and business applications; and accountable property management.

The ideal candidate is an experienced professional who is comfortable in a fast-paced work environment and interactions with senior leadership; exhibits creativity, sound judgment, discretion, attention to detail, and sensitivity to protocol, deadlines and timetables; possesses a strong work ethic, strong logic and reasoning skills and a demonstrated ability to accurately interpret literal and thematic subject matter; is mature, responsive, and comfortable working within a diverse, multicultural, rapidly evolving organization.

Travel Required

Occasional travel - Some travel is required.

Supervisory status
Yes

Promotion Potential
15

Requirements

Conditions of Employment

  • You must meet specialized experience to qualify.
  • Submit application and resume online by 11:59 PM EST on the closing date.
  • Review Required Documents Section as documents are required by closing date
  • Announcement also advertised Status & VEOA Applicants: FRA.S-2019-0031.


CONDITIONS OF EMPLOYMENT:
  • SELECTIVE SERVICE: Males born after 12/31/1959 must be registered for the Selective Service.
  • CITIZENSHIP: United States citizenship is required. Proof of citizenship will be required to be shown upon appointment.
  • GOVERNMENT TRAVEL CARD: This position involves travel. A government contractor-issued travel card will be issued and must be retained for official business only.
  • SUPERVISORY PROBATIONARY PERIOD: You must complete a one-year supervisory probationary period (unless already completed).
  • DEU REQUIREMENTS: Applicants selected under delegated examining procedures may be required to successfully complete a one-year probationary period (unless already completed).


Qualifications

To meet the minimum qualifications for this position, you must meet the specialized experience requirements.

To qualify for the Grade 15, you must have at least one year of specialized experience equal or equivalent to the GS-14, it must include:
  • Experience providing assistance in implementing/maintaining operating policies, procedures, techniques for an organization or agency's programs and activities.
  • Experience with performance and program management concepts, methods, practices, principles, and techniques to develop, evaluate and execute a program, justify budgets, and support the overall accomplishment of performance goals.
  • Experience conveying information to audiences regarding organizational changes or business processes to meet the mission of an organization.


Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

For additional information about applying to Federal positions, please click on the following link: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-policies/#url=e4

Students enrolled in a qualifying degree program can apply if the anticipated graduation date is within six months of closing date of the announcement. Graduation transcript must be received before start date.

Other applicants must meet all qualification requirements by the closing date of this announcement.


Education

Additional information

RAILROAD STOCK: Pursuant to 5 C.F.R. Parts 2635.403 and 6001.104, all FRA employees (or spouses or minor children of FRA employees) are specifically prohibited from holding railroad stock (including shares of Berkshire Hathaway, Inc. which owns 100% of BNSF), whether held outright, in an IRA, or in a 401(k) or other plan. (Employees may hold a mutual fund which invests in railroad stocks, so long as the mutual fund does not invest more than 30% of its assets in such prohibited investments.) Employees having a prohibited financial interest must divest themselves of railroad stock within 90 days after their appointment to their positions. Neither the rule against holding railroad stock, nor the divestiture period, is in any way affected by the existence of re-employment rights which employees might have with railroad companies. Nor is there any monetary threshold for applicability of the rule against ownership of railroad stock; all dollar amounts are prohibited.

TELEWORK: Ad hoc; an employee teleworks on an intermittent basis.

Displaced employees may be eligible for ICTAP or CTAP priority consideration. For more information, please review the OPM Employee's Guide to Career Transition .

EEO STATEMENT: The Department of Transportation (DOT) maintains a model federal work environment that is free of discrimination. DOT ensures equal employment opportunity for employees and applicants for employment, regardless of race, color, national origin, religion, sex (including pregnancy and gender identity), genetic information, age, disability, sexual orientation, or protected activity.

This vacancy may be used by any DOT agency to fill similar positions within 90 days.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

DESCRIBING YOUR EXPERIENCE: PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. If your resume/ application does not support your questionnaire answers, we will not allow credit for your response(s). Your resume must contain sufficiently detailed information upon which to make a qualification determination. Please ensure that your resume contains specific information such as position titles, beginning and ending dates of employment for each position, average number of hours worked per week, and if the position is/was in the Federal government, you should provide the position series and grade level.

If you meet the qualification requirements, your application will be placed in one of four categories: Platinum, Gold, Silver or Bronze, which is based upon your responses to the vacancy questions. Within these categories, applicants eligible for veteran's preference that have provided supporting documents will receive selection priority over non-veterans. The top rated applications will be reviewed for the quality of your experience, education and training relevant to the position.

Your application will be rated on the extent and quality of your experience, education and training relevant to the position. The answers you select in the on-line process must be substantiated in your application package. If upon review, it is determined that your described work history, competencies, and/or supporting documents do not support your answer choices, your application may be updated on your behalf or you may not be referred to the selecting official. Please ensure that your work history provides enough details to support your answers. The Automated Staffing Office is ultimately responsible for determining your final rating.

To preview questions please click here .

Background checks and security clearance

Security clearance
Other

Drug test required
No

Required Documents

ALL Applicants must provide a resume that fully supports the required specialized experience and was created within USA Jobs Resume Builder and respond to the vacancy questions by the closing date of the vacancy.

The following is a list of documents that are only required based on the type of position and consideration for which you are applying.

VETERANS: Your last DD214, Certificate of Release or Discharge From Active Duty, that shows the type of discharge and all dates of active duty is required to verify your eligibility. It need not be official.
  • If you are applying to a vacancy opened to all US Citizens under category rating and wish to be considered as a preference eligible, you need to submit a copy of your DD214.
  • If you are claiming preference eligibility as a disabled veteran, you must submit proof of entitlement of this preference which is normally a valid letter from the Department of Veterans Affairs certifying to the present existence of the service-connected disability and indicating the percentage of your disability. An SF-15 is desired, but not required.
  • If you are applying to a vacancy opened Status and you are requesting consideration under Veteran's Employment Opportunity Act (VEOA) ( https://www.fedshirevets.gov/job/shav/#veoa ), you need to provide a copy of your last DD214, which verifies your military service dates, reason for separation, OR certification of separation that shows a discharge date within 120 days of the closing of this announcement, and eligibility for consideration under the Veterans Employment Opportunity Act.

STATUS APPLICANTS: If seeking eligibility consideration as status/agency/DOT employee, you must provide proof of eligibility in the form of an SF-50. Your SF-50 must verify the highest grade held competitively, full performance level of position, and eligibility as a status applicant. Please do not submit an Award SF-50, as these are often incomplete and do not verify grade or status eligibility.

NON COMPETITIVE APPLICANTS: If requesting concurrent consideration for Non-competitive (NC) appointment eligibility, you must provide the appropriate SPECIAL APPOINTING AUTHORITY DOCUMENTS, such as PCS orders (military spouse) describing move & marriage certificate; letter from VA or DD214 describing 100% disability of spouse; letter from State Vocational Office certifying disability (schedule A), etc. For more information, visit military spouse NC appointments or Persons with Disabilities NC appointments.

DISPLACED EMPLOYEES: If requesting consideration under the Career Transition Assistance Program (CTAP) or Interagency CTAP program (ICTAP), you must meet the well qualified standards for this vacancy (meeting minimum requirements for position and scoring at least an 85 or falling in the Gold Category) and provide all of the following documents:
  • your most recent performance appraisal,
  • the proof of eligibility letter from the Agency, and
  • your most current SF-50, displaying current series and grade.


Failure to submit any of the required documents by the closing date of the vacancy will result in your removal from consideration for this position. Please review your application prior to final submission and ensure you have submitted all appropriate documents. Uploading documents to USAJobs does NOT ensure inclusion with your application to our system. You must verify that the documents are in the system with your application prior to final submission.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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