Executive Assistant, Senior

Location
Alexandria, VA
Posted
Aug 22, 2019
Closes
Aug 23, 2019
Ref
R0066162
Hours
Full Time
Executive Assistant, Senior

Key Role:

Perform a variety of complex and routine administrative and secretarial duties with minimal supervision for two principals in compliance with written and oral guidance and policies. Execute independent decisions within established guidelines and perform a full range of administrative services, including organizing a travel schedule and heavy calendar organization and management, such as scheduling meetings and understanding whether appointments should be scheduled with other team members, deconflicting competing appointments, and completing expense reports. Assist the executive with managing and prioritizing the daily workload and adj us ting for revised priorities, including preparing meeting materials and maintaining continuity of office in the executive's absence. Oversee processes tied to compliance, annual summaries, budget s, onboarding staff, and other administrative activities. Pay strict attention to detail when composing and proofing materials, establish priorities, and meet deadlines. Review and provide input on the team's correspondence and documentation, prepare expense reports in compliance with policy , provide guidance to the executive, apply detailed knowledge of the firm's operations, organizational procedures, and personnel, and serve as a point of contact with the other administrative and leadership teams. Leverage network and resources to accomplish objectives effectively, participate in and lead team initiatives, as needed, and take initiative to improve operations and office best practices within established guidelines.

Basic Qualifications:

-7+ years of experience with providing administrative support, including support to management

-Experience with calendar management, making domestic travel arrangements, managing and preparing expense reports, and planning meetings

-Experience with Micro sof t Office suite, including Word, Excel, PowerPoint, and Outlook

-Knowledge of b us iness correspondence and drafting letters and communications

-Ability to be detail-oriented and proofread on grammar and punctuation with a high level of accuracy

-Ability to create presentations in PowerPoint

-HS diploma or GED

Additional Qualifications:

-Ability to be collaborative and promote a team environment

-Ability to multi-task independently in a fast-paced environment

-Possession of excellent analytical skills

-Possession of excellent oral and written communication skills

-Possession of excellent organizational and prioritization skills

-BA or BS degree

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