Executive Assistant

4 days left

Location
Washington D.C.
Posted
Aug 21, 2019
Closes
Sep 25, 2019
Function
Administrative
Industry
Education
Hours
Full Time

Are you service oriented and enjoy driving solutions forward? Are you passionate about maintaining an organized and functional workspace? Do you have a friendly and welcoming demeanor?

Carlos Rosario International Public Charter School (CRIPCS) is an adult charter school that delivers high-quality education, career training, and supportive services that enable adult immigrants to realize their dreams while strengthening our community and economy. When you join the team at CRIPCS you become part of a unique, performance-driven organization where students are the center of our work and excellence permeates.

We are in search of an Executive Assistant who will report to the School Principal. The Executive Assistant is responsible for the efficient, effective, and consistent movement of all routine systems pertaining to the School Principal- Harvard Street Campus. This includes providing the necessary support to keep the School Principal focused and on schedule as disruptions and conflicting demands arise through the day.

  • Provides reception/communication for the School Leadership Office during normal working schedules

  • Welcomes/greets guests (in person or on the phone), answers and directs queries appropriately, minimizing unnecessary interruptions, and prioritizing appropriate communications/requests.

  • Reviews, organizes, directs and addresses incoming mail and e-mail messages, organizing according to both subject matter and urgency of time sensitive matters; all incoming information should be reviewed and cleared for filing or appropriate action together with the School Principal least once a day

  • Drafts letters and memos

  • Prepares spreadsheets as requested by the School Principal for different departments

  • Researches, gathers and synthesizes information from the internet and other types of searches

  • Follows up with Administrative Managers in pending tasks

  • Maintains all current and specific logs of pending requests for information, decisions,

    consultations or meetings requested of the School Principal; logs should be reviewed and cleared together with the School Principal at the beginning and end of each day; important requests or calls should be relayed immediately

  • Plans and convenes meetings as requested by the Principal, ensuring all invitations, logistical preparations, materials, etc. and prior attendance confirmations are completed on a timely basis.

If so, then Carlos Rosario International Public Charter School (CRIPCS) is the

place for you.

Executive Assistant

Responsibilities:

Requirements:

  • An undergraduate degree with a minimum of 3 to 5 years of related experience and/or the appropriate combination of education and experience

  • Bilingual: Spanish/English

  • Excellent oral and written communication skills in English and Spanish

  • Demonstrated proficiency in Microsoft Office

  • Able to work independently with a high level of organization and attention to detail.

  • Experience in the production/assembly of documents for publication, submission to official

    sources and foundations, i.e. proposals, reports, newsletters

  • Demonstrated ability to work under pressure, multiple and effectively prioritize tasks for

    successful execution

  • Deep commitment to CRIPCS's core values and ability to model those values in relationships

    with colleagues and partners Location: Harvard Street Campus

Schedule: Occasional evenings

Please submit you application on Carlos Rosario International Public Charter School’s career page at

www.carlosrosario.org/getinvolved/employment.

This posting will close on September 3, 2019.

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