Administrative Assistant

Employer
USAJobs
Location
Rockville, Maryland
Posted
Aug 21, 2019
Closes
Aug 22, 2019
Function
Administrative
Hours
Full Time
Duties

Summary

These positions are located near the intersection of Rockville Pike and Marinelli Road next to the White Flint Metro Station on the Red Line.

Expenses associated with interview and/or relocation will not be paid.

This position does not require travel.

This is a Bargaining Unit position

The Selectee will not be subject to Office of the Government Ethics Confidential Financial Disclosure reporting requirements.

Learn more about this agency

Responsibilities

As an Administrative Assistant with the US Nuclear Regulatory Commission, you will review incoming correspondence to keep informed of work performed in the Division. Review correspondence for grammar, correspondence procedure, and proper concurrence. Perform research as necessary on incoming correspondence, assembling all background material including staff papers, reports, regulations and maintains the supervisor's calendar, handling appointments, as well as arranging meetings and conferences, using own discretion, and advises supervisor of such appointments, meetings, etc. Coordinates and adjusts schedule as necessary to meet daily office itinerary. Types letters, memoranda, reports, and other correspondence for the Director, utilizing word processing equipment or other automated systems. Acts as liaison in administrative matters involving scheduling of meetings and conferences between the Director and the Executive Director for Operations, the Commission, representatives of private industry, and top policy groups of other Government agencies. Serves as receptionist for the Division. Receives visitors, including representatives of licensees, government officials, and NRC staff. Uses own discretion in determining which persons will be seen by the Director, or if other staff members can handle the visitor. Composes correspondence of a nontechnical nature. Follows up with staff members on actions desired by the Director to assure effective control of Division activities. Maintains a system, manually or utilizing an automated tracking system, for the proper operation of the Division for handling controlled correspondence or action items in a timely and efficient manner. May be required to serve as the backup to the Office Director's Administrative Assistant. Coordinates administrative work in the Division being done by other Administrative Assistants.

Travel Required

Not required

Supervisory status
No

Promotion Potential
08

Requirements

Conditions of Employment

  • This is a Drug Testing position.

You must meet the qualifications for this position by no later than 30 calendar days after the closing date of this announcement and before placement in the position.

Qualifications

To qualify for this position, you must have at least one year of specialized experience equivalent to the GG-7 grade level in the Federal service or equivalent experience in the private or public sector. Specialized experience is experience which demonstrates the knowledge, skills, and abilities to perform a wide range of secretarial and administrative duties such as: Skill in operating computer equipment sufficient to prepare correspondence, memoranda, presentations, and reports in final form; proficiency in typing is required. Ability to organize the flow of administrative work, to maintain and organize an adequate filing system, and to locate and assemble material for reports and meetings. Experience in using an automated timekeeping system. Ability to handle multiple, time sensitive tasks. Knowledge of format and clerical procedures in order to proofread documents and arrange a variety of materials from different sources in an organized, workable manner. Familiarity with administrative policies and procedures to properly prepare correspondence, make travel arrangements, respond to inquiries of a routine and non-routine nature, record minutes of meetings and conferences, and screen and direct callers to the appropriate division or person.

The ideal candidate for this position will be able to demonstrate the following:
  • Proficiency with microcomputer-based word processing applications, including Microsoft Office (Word, Access, Excel, Outlook, PowerPoint), appointment calendars, emails, and other database applications.
  • Knowledge of proper grammar, spelling, punctuation, and correspondence procedures sufficient to prepare and review outgoing material for correctness, proper format, and completeness.
  • Ability to provide administrative support in a variety of areas (time and attendance reporting, travel, meetings, records management, calendars, etc.)
  • Ability to work efficiently in handling multiple assignments with competing priorities, often under considerable pressure to meet deadlines.
  • Ability to effectively communicate orally and in writing and to deal tactfully, efficiently, and professionally with all levels of personnel.

  • In addition to your resume, you are strongly encouraged to use the available space provided to supply this information.

    Education

    Additional information

    How You Will Be Evaluated

    You will be evaluated for this job based on how well you meet the qualifications above.

    When the application process is complete, your application will be reviewed to determine if you meet the job requirements. You will be rated based on the information provided in your resume and responses to any vacancy questions to determine your level of knowledge, skill and ability related to the job requirements. If you are among the top candidates for this position, your application will be referred to the hiring manager.

    Your resume is the key means we have for evaluating your skills, knowledge, and abilities as they relate to this position. Therefore, we encourage you to submit a thorough resume that directly relates to this position.
    To preview questions please click here .

    Background checks and security clearance

    Security clearance
    L Access Authorization

    Drug test required
    Yes

    Required Documents

    List of required supplemental documents:

    If you are a NRC employee you are required to submit your most recent Rating of Record (Performance Appraisal) or a statement saying that one is not available.

    If you are a current/reinstatement eligible Federal employee with status (Tenure Group 1 or 2) and want to be considered under our merit promotion procedures, you MUST submit a copy of your most recent SF-50 (Notification of Personnel Action) to verify competitive status or reinstatement eligibility. Do not submit award SF-50's. SF-50 forms must be received prior to the closing date of the announcement to receive consideration.

    If you are a Veteran claiming 5-point Veterans' Preference, you MUST submit a copy of your DD-214 (Member 4 Copy), Certificate of Release or Discharge from Active Duty, or other proof of eligibility. If you are a Veteran claiming 10-point Veterans' Preference, you must submit a SF-15, Application for 10-point Veterans' Preference, plus the proof required by that form. You can find additional information about Veterans' Preference at http://www.fedshirevets.gov/. Veteran's preference documentation MUST be received prior to the closing date in order to receive preference.

    Individuals who are eligible for non-competitive appointment under an OPM special appointing authority applying for consideration under a comparable NRC non-competitive appointing authority MUST provide supporting documentation of eligibility prior to the closing date to receive consideration.

    Submission of College Transcripts is optional for this vacancy.

    All supplemental documents will be collected electronically and MUST be submitted before the closing date of this vacancy announcement.

    You have three choices for submitting your supplemental documents:
    1. Use the "USAJOBS" feature to download documents from your USAJOBS portfolio; or
    2. Use the "Upload" feature to upload documents directly from your computer. The following types of documents can be uploaded: .gif, .jpeg, .png, .rtf, .pdf, and .doc; or
    3. Use the "Fax" feature to print the Fax Cover Sheet and fax it, along with your supplemental documents to 1-571-258-4052.

    If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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