Program Administrative Specialist
The Program Administrative Specialist provides support for a group of analysts, programmers, report writers, network technicians, computer technicians and developers in the Business Applications unit within the Division of University Relations.
This individual will keep track of major projects and provide support to managing shared resources, progress reports, and milestones. The incumbent maintains project management artifacts, records minutes for project meetings, and updates project stakeholders with necessary information.
The Program Administrative Specialist is responsible for coordinating efforts, tracking and budgeting financial activity, and generally supporting the director of Business Applications. In addition, the incumbent supports the training and communication efforts of the Business Applications unit, assisting with tracking, scheduling, document preparation, materials development, and assisting with training when needed.
The individual assists in process management and basic reporting as well as with ad-hoc data requests. They will prepare draft reports, recommendations, and other information resources for use by the organizational unit or its management.
The Program Administrative Specialist also acts as the front-office reception for the University Relations suite in the Seneca Building. This role interacts with internal and external customers of the university and handles sensitive and confidential information with tact and discretion.
Bachelors degree and Four years experience in administrative staff work. Working knowledge of reference and research methods and techniques used in collecting, compiling, and organizing data and information, working knowledge of analytical and statistical principles and techniques. Skill in the use of office automation software and its applications, ability to establish and maintain effective working relationships, to handle sensitive materials with discretion and tact, to present ideas and information clearly and concisely, both orally and in writing; to perform mathematical computations; to present statistical material in chart and graph form. Ability to independently handle multiple tasks and set priorities. Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.