Duties

Summary

The position is located in the Office of the Secretary, Office of the Chief Financial Officer and Assistant Secretary for Administration, Office of Human Resources Management, Office of Policy and Programs (OPP), located in Washington, D.C.

As a Human Resources Specialist within the OPP, you will serve as a senior adviser and subject matter expert for the Department's performance management and awards policy and programs.

Learn more about this agency

Responsibilities

Duties include, but are not limited to:

• Serves as a senior adviser and subject matter expert for the Department's performance management and awards programs;
• Manages and coordinates the Department's annual Honor Awards Program and other recognition ceremonies;
• Reviews sampling of all DOC bureaus' performance plans for compliance with the Human Capital Operating Plan (HCOP) and Performance Appraisal Assessment Tool (PAAT) and makes recommendations for improvement;
• Develops written policies and guidelines relating to the development of individual employee appraisal plans, appraisal form completion, as well as complex and sensitive performance management and awards topics and issues; and
• Provides guidance to supervisors and HR professionals on evaluation procedures including feedback on recognition practices; establishment of critical elements and standards; aligning employee performance standards with agency goals; and the overall adequacy/quality of developed employee performance plans.

This Job Opportunity Announcement may be used to fill other Human Resources Specialist, ZA-0201-4 FPL 4 positions within OHRM in the same geographical location with the same qualifications and specialized experience.

Travel Required

Not required

Supervisory status
No

Promotion Potential
4

Requirements

Conditions of Employment

• You must be a suitable for Federal employment.
• You must be a U.S. citizen.
• You must be registered for Selective Service if applicable (www.sss.gov).
• Time-in-grade requirements must be met by the closing date if applicable.

• A one year probationary period may be required.
• Payment of relocation expenses is not authorized.
• Time-in-grade/band requirements must be met by the closing date of the announcement unless eligible for special hiring authority, reinstatement eligible, non-current Federal employee applying as a VEOA eligible which do not require time-in-grade/band.

Security Clearance: You must be able to obtain and maintain a Low Risk ADP Security Clearance.

Qualifications

Qualification requirements in the vacancy announcement are based on the U.S. Office of Personnel Management (OPM) Qualification Standards Handbook, which contains federal qualification standards. This handbook is available on the Office of Personnel Management website located at www.opm.gov/qualifications .

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations e.g., professional; philanthropic, religious; spiritual; community, student, social). Volunteer work helps build critical competencies; knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

To qualify for the ZA-IV: Applicants must possess one year of specialized experience equivalent to the ZA-III or GS-12 in the Federal Service. Specialized experience is experience that has equipped the applicant with the particular competencies/knowledge, skills and abilities to successfully perform the duties of the position. For this position, specialized experience is defined as:

• Implementing policies and guidelines relating to performance management and awards programs;
• Providing guidance to managers on performance management and award recognition procedures; and
• Reviewing performance plans, and performance awards for quality, adequacy and conformance with policies.

Education

There is no positive education requirement for this position.

Additional information

CTAP and ICTAP candidates will be eligible if it is determined that they have exceeded the minimum qualifications for the position by attaining at least a rating of 85 out of 100. Information about CTAP/ICTAP eligibility is on the Office of Personnel Management's Career Transition Resources website at: Employee Guide to Career Transition

CTAP applicants MUST submit the following documents:

A copy of your specific RIF notice; notice of proposed removal for failure to relocate; a Certificate of Expected Separation (CES); or certification that you are in a surplus organization or occupation (this could be a position abolishment letter, a notice eligibility for discontinued service retirement, or similar notice).

A copy of your SF-50 "Notification of Personnel Action", noting current position, grade level, and duty location;

A copy of your latest performance appraisal including your rating; and

Any documentation from your agency that shows your current promotion potential.

ICTAP applicants MUST submit the following documents:

A copy of your RIF separation notice; notice of proposed removal for failure to relocate; notice of disability annuity termination; certification from your former agency that it cannot place you after your recovery from a compensable injury; or certification from the National Guard Bureau or Military Department that you are eligible for disability retirement;

A copy of your SF-50 "Notification of Personnel Action" documenting your RIF separation, noting your positions, grade level, and duty location, and/or Agency certification of inability to place you through RPL, etc;

A copy of your latest performance appraisal including your rating; and

Any documentation from your agency that shows your current promotion potential.

The following links provide information on various hiring authorities that you may qualify:

Veterans Recruitment Act (VRA)

Veterans Employment Opportunities Act (VEOA)

30% or more disabled veterans

Persons with disabilities

Career Transition Assistance Plan (CTAP)

Interagency Career Transition Assistance Plan (ICTAP)

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

We will review your resume, optional cover letter and supporting documentation (transcripts if applicable) to determine if you meet the minimum qualifications for the position. If you meet the minimum qualifications stated in the vacancy announcement, we will compare your resume, optional cover letter and supporting documentation to your responses on the scored occupational questionnaire that you completed as part of the application. However, your resume or optional cover letter must support your responses to the occupational questions, or your score will be lowered. The best-qualified candidates will be identified for referral to the hiring manager and may be invited for an interview.

The scored occupational questionnaire will evaluate you on the following competencies; please do not provide a separate written response:

• Knowledge of performance management principles, concept and theories in order to administer an organization's performance management and awards program.
• Skill in providing high level customer service.
• Skill in presenting concise and clear written information and opinions to support critical decisions within the organization.
• Skill in expressing clear and convincing ideas and facts to individuals and in group settings to effectively serve as a representative.

If applicable, performance appraisals and/or Incentive award documentation may be submitted and will be forwarded to the selecting official as support in consideration of your application in the evaluation process. To receive due weight, you must submit a recent performance appraisal (dated within 18 months) showing the official rating of record, signed by a supervisor, or statement why the performance appraisal is unavailable (do not submit a performance plan) and/or incentive award documentation (i.e. superior performance awards, special act or achievement awards, quality step increases, etc..) Due weight shall be given to performance appraisals and awards in accordance with 5 CFR 335.103(b)(3), during the interview/selection process conducted by the hiring manager.

To preview questions please click here .

Background checks and security clearance

Security clearance
Other

Drug test required
No

Required Documents

Resume showing relevant experience; cover letter optional. Your resume must indicate your citizenship and if you are registered for Selective Service if you are a male born after 12/31/59. Your resume must include information about your paid and nonpaid work experience related to this position including: job title, duration of employment (mm/dd/yy - mm/dd/yy), hours per week, duties and accomplishments, salary, and your education. For work in the Federal service, please include the grade level for the position/s. Your resume may be used to validate your responses to the scored occupational questionnaire.

SF-50, "Notification of Personnel Action," showing tenure code, position occupied, and highest grade and step.

If applicable, performance appraisals and/or Incentive award documentation may be submitted and will be forwarded to the selecting official as support in consideration of your application in the evaluation process. To receive due weight, you must submit a recent performance appraisal (dated within 18 months) showing the official rating of record, signed by a supervisor, or statement why the performance appraisal is unavailable (do not submit a performance plan) and/or incentive award documentation (i.e. superior performance awards, special act or achievement awards, quality step increases, etc..)

Veterans Employment Opportunities Act (VEOA) documentation, if applicable. For more information, please go to: www.opm.gov/veterans/html/vetguide.asp#6 .

Career Transition Assistance Plan (CTAP) and Interagency Career Transition Assistance Plan (ICTAP) documentation if applicable (see other information).

Documentation supporting eligibility for non-competitive appointment, (severely disabled, eligible veterans, certain military spouses, etc.).

Education. If this position requires proof of higher education, you must submit an unofficial transcript or a list of courses that includes the following information: name of accredited institution, grades earned, completion dates, and quarter and semester hours earned. Special Instructions for Foreign Education: Education completed in foreign colleges or universities must be evaluated in terms of equivalency to that acquired in U.S. colleges and universities. Applicants educated in whole or in part in foreign countries must submit sufficient evidence, including transcripts, to an accredited private organization for an equivalency evaluation of course work and degree. A listing of these accredited organizations can be found on the Department of Education's website. You MUST provide a copy of the letter containing the results of the equivalency evaluation with a course by course listing along with your application. Failure to provide such documentation by the closing date of the announcement will result in lost consideration.

You are not required to submit official documents at this time; copies are sufficient.

Failure to provide such documents when requested may result in lost consideration.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.