ADMINISTRATIVE SUPPORT SPECIALIST

Employer
USAJobs
Location
Fort Meade, Maryland
Posted
Aug 17, 2019
Closes
Aug 22, 2019
Hours
Full Time
Duties

Summary

THIS IS A NATIONAL GUARD TITLE 32 EXCEPTED SERVICE POSITION.

This is an indefinite position.


This National Guard position is for a Administrative Support Specialist, Position Description Number D2346000 and is part of the Maryland Air National Guard.
Learn more about this agency

Responsibilities

As a Administrative Support Specialist, GS-0301-09, you will serve as the Commander's Resource Advisor, assuring full planning, execution, and accountability for the Unit's financial and workday resources. Proposes, drafts, and maintains Unit spend plans, forecasting the unit's use of Military Personnel and Operations and Maintenance funds, as well as Annual Training, Proficiency Training, Training Period Preparation Assembly, and Full-Time National Guard workday resources. Maintains proficiency in the use of numerous systems and familiarity with a large body of legal and regulatory material particular to the financial management realm. Prepares a wide variety of financial reports on a weekly, monthly, quarterly and annual basis in order to document financial accountability, inform management decision-making, and meet regulatory requirements. Approves or disapproves the execution of all Unit expenditures to ensure they are in accordance with legal and managerial guidance. Reviews travel authorizations and vouchers to ensure they are legal and proper before approval. Participates in quarterly Wing Financial Working Group meetings, aiding in the Wing-wide prioritization of unfunded requests. Works with Group, Wing, Comptroller Flight, and National Guard Bureau functional offices to coordinate transmission of unfunded financial needs and receipt of additional funds.

Serves as the lead for all unit administrative support functions. Recognizes need, initiates action, directs or personally formulates new administrative policies and procedures, and recommends changes designed to improve administrative efforts or services. Implements information management (IM) policies and procedures related to assigned areas of responsibility. Utilizes knowledge of a wide range of rules, procedures and operations to provide administrative support for records protection and safeguarding; electronic records management; Privacy Act and Freedom of Information Act requests and training; military personnel and pay actions; correspondence and mail management; and centralized orders and travel processes.

Plans, implements, and manages the Records Management Program for the Unit according to Air Force directives, instructions, and general guidance from Higher Headquarters. Considers the methods and processes by which: record materials are created by an organization; filing systems are maintained; and records are retained or disposed. Complies with local directives and instructions pertinent to the establishment and maintenance of files and training records. Develops records disposition schedules and procedures. Conducts staff assistance visits. Provides recommendations, advice, and technical guidance on the proper application of existing policies and procedures and use of new or improved methods and techniques to improve operational efficiency.

Performs other duties as assigned.

Travel Required

Not required

Supervisory status
No

Promotion Potential
None

Requirements

Conditions of Employment


National Guard Membership is required.
Males born after 31 December 1959 must be registered for Selective Service.
Federal employment suitability as determined by a background investigation.
May be required to successfully complete a probationary period.
Participation in direct deposit is mandatory.

Qualifications

Military Grades: Enlisted TSgt/E6 and below

Compatible Military Assignments: 3F5X1

GENERAL EXPERIENCE :
Experience, education, or training which provided a general knowledge of principles of organization, management, and administration. Experience using computer and automation systems.

SPECIALIZED EXPERIENCE :
Must have at least 24 months experience, education or training in any position that required compiling reports, letters, memoranda, etc., and required person-to-person contacts to convey information. Applicants must have experience providing technical guidance and assistance in the type of work or in comparable work of the position to be filled. Applicants must have a thorough knowledge and understanding of administrative procedures and practices of management. Experience developing administrative procedures.

Individual must qualify for and maintain a Top Secret/Sensitive Compartmented Information Security Clearance.

Education

You must provide transcripts or other documentation to support your Educational claims. To receive credit for Education, you must provide documentation of proof that you meet the Education requirements for this position.

Additional information

If you are a male applicant who was born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency ( https://www.sss.gov/RegVer/wfRegistration.aspx ).

If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application .

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Once the announcement has closed, your resume and supporting documentation will be used to determine if you meet the qualifications listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared to your responses on the assessment questionnaire to determine your level of experience. If you rate yourself higher than is supported by your application package, your responses may be adjusted and/or you may be excluded from consideration for this position. If you are found to be among the top qualified candidates, you will be referred to the selecting official for employment consideration.

Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics):

Knowledge to plan, schedule and conduct projects and studies to evaluate and recommend ways to improve the effectiveness and efficiency of unit operations.

Knowledge and skill in applying analytical and evaluative methods and techniques to issues or studies concerning the efficiency and effectiveness of unit operations.

Knowledge in developing new or modified work procedures for administering unit services, guidelines and procedures and automating work processes.

Knowledge of fundamental DoD Financial Management laws, principles, systems, policies, methods, and practices sufficient to: advise leadership on all financial matters pertinent to the unit.

Background checks and security clearance

Security clearance
Sensitive Compartmented Information

Drug test required
Yes

Required Documents

To apply for this position, you must submit a complete Application Package which includes:

1. Your resume showing work schedule, hours worked per week, dates (including Month and Year, e.g., 02/2017, Feb 2017, etc.) of employment and duties performed.

2. Other supporting documents:

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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