Deputy Assistant Secretary for Operations and Management

Employer
USAJobs
Location
Washington, D.C
Posted
Aug 16, 2019
Closes
Aug 22, 2019
Hours
Full Time
Duties

Summary

The Office of the Assistant Secretary for Financial Resources advises the Secretary of Health and Human Services on all aspects of budget, grants, financial management, and acquisitions and directs these activities across the Department. Serves as an advisor to the Secretary on all policy issues. Works with the Congress and Office of Management and Budget (OMB) on the Department's budget requests and initiatives, and serves as Health and Human Services liaison to the Appropriations Committees.
Learn more about this agency

Responsibilities

As Deputy Assistant Secretary for Operations and Management, the incumbent provides executive advisory service to the Assistant Secretary for Financial Resources in the executive direction of a staff responsible for resource planning, automated management information systems, financial management, and administrative management activities.

While a primary focus of the incumbent is management and administrative operations, His/her expertise, advice, and counsel are also sought for all programs and their impact on the strategic plan and objectives of the Assistant Secretary for Financial Resources and the subsequent offices. Provides direction, assistance, and support for all operations and activities of the Office of the Assistant Secretary for Financial Resources, including staffing, recruitment, performance management and awards.

Assists the Assistant Secretary for Financial Resources in assuring that the conduct of administrative and financial management activities, including budget, finance, personnel, organizational methods, grants, contracts, procurement and property, records, and similar support activities, are efficient, effective and accountable.

Assists in efforts to coordinate and standardize administrative data collection activities agency-wide; the development and implementation of agency-wide information models and systems to be used by managers to facilitate effective strategic planning, set priorities, distribute resources, monitor the achievement of program goals, productivity, performance, and other key management issues and concerns.

Participates with the Assistant Secretary for Financial Resources and other management officials in the formulation of the basic policies and operational philosophy which guide the agency to effectively integrate and implement its responsibilities in these functional areas.

Translates and/or interprets broad policy and operational concepts in making program decisions relative to these areas.

Works to improve the quality, timeliness, and delivery of support services to the organization.

Travel Required

Occasional travel - You may be expected to travel 25% OR more for this position.

Supervisory status
Yes

Promotion Potential
00

Requirements

Conditions of Employment

  • This employer participates in the E-Verify Program
  • U.S. Citizenship is required
  • Subject to satisfactory security and suitability determinations
  • New appointees must successfully complete a 1-year probationary period
  • Must pass a pre-employment drug test; random testing after appointment
  • This is a career position in the SES. Unless the selectee is already a member of the SES with career status or has successfully completed an SES Candidate Development Program certified by OPM.
  • Executive qualifications must be approved by OPM before appointment can be effected. If you are selected, you will be responsible for working with an HHS Executive Consultant, or QRB Writer to develop an ECQ narrative for submission to OPM
  • You must meet the qualification requirements of this position no later than the closing date of the job opportunity announcement.


Qualifications

Open to all groups of individuals currently within the Federal civil service. SES reinstatement eligibles and SESCDP graduates may also apply for noncompetitive consideration.

As a basic requirement, applicants must demonstrate progressively responsible leadership experience that is indicative of senior executive level managerial capability and directly related to the skills and abilities outlined under the Professional/Technical Qualifications and Executive Core Qualifications listed below. Typically, experience of this nature will have been gained at or above the equivalent of the GS-15 grade level in the Federal service or its equivalent with state and local government, the private sector, or non-governmental organizations. Failure to meet this basic qualification requirement and all executive and technical qualification factors will automatically exclude you from further consideration.


All competitive candidates for SES positions with the Federal Government must demonstrate leadership experience indicative of senior executive level management capability. To meet the minimum qualification requirements for this position, you must show in your resume that you possess the Fundamental Competencies, five Executive Core Qualifications (ECQs), and the Professional/Technical Qualifications (PTQs), listed below. It is recommended that your resume emphasize levels of responsibility, scope and complexity of programs managed, and program accomplishments and results.

Fundamental Competencies:

Interpersonal Skills, Oral Communication, Integrity/Honesty, Written Communication, Continual Learning, and Public Service Motivation.

Executive Core Qualifications (ECQs):

1. Leading Change: The ability to bring about strategic change, both within and outside the organization, to meet organizational goals. Inherent to this ECQ is the ability to establish an organizational vision and to implement it in a continuously changing environment.

2. Leading People: The ability to lead people toward meeting the organization's vision, mission, and goals. Inherent to this ECQ is the ability to provide an inclusive workplace that fosters the development of others, facilitates cooperation and teamwork, and supports constructive resolution of conflicts.

3. Results Driven: The ability to meet organizational goals and customer expectations. Inherent to this ECQ is the ability to make decisions that produce high-quality results by applying technical knowledge, analyzing problems, and calculating risks.

4. Business Acumen: The ability to manage human, financial, and information resources strategically.

5. Building Coalitions: The ability to build coalitions internally and with other Federal agencies, State and local governments, nonprofit and private sector organizations, foreign governments, or international organizations to achieve common goals.

Professional/Technical Qualifications (PTQs):

This position also requires that you possess PTQs that represent knowledge, skills, and abilities essential for success in this role. The following PTQs must be evident in your resume.
  • Demonstrated experience in developing, justifying, and executing budgets and overseeing a multimillion dollar budget within the organization with multiple funding sources and administrative components.
  • Demonstrated experience implementing or improving program integrity, enterprise risk management, and internal controls for administrative operations supporting an organization with diverse policy-making and shared service components.
  • Demonstrated experience leading a large professional staff, major organizational changes, business process reengineering, or transformation initiatives resulting in greater efficiency, reduced costs, better customer service, and an improved employee work environment.
  • Ability to communicate effectively, both orally and in writing, with senior management level officials and senior representatives from other Federal agencies and constituent organizations.
  • It is STRONGLY recommended that you visit the following Office of Personnel Management (OPM) webpage for more information regarding the Fundamental Competencies and ECQs.

    https://www.opm.gov/policy-data-oversight/senior-executive-service/executive-core-qualifications/#url=Overview

    IF SELECTED, you will be required to complete an ECQ package by drafting narratives for each of the ECQs and be certified by an OPM Qualifications Review Board (QRB) in order to be placed in this position. If you are currently serving in a career SES appointment, are eligible for reinstatement into the SES, or have successfully completed an SES Candidate Development Program approved by the Office of Personnel Management (OPM), you WILL NOT need to draft the ECQs.

    Education

    There is no positive education requirement for this position.

    Additional information

    Salary for Senior Executive Service positions varies depending on qualifications. The annual salary range may be found at the top of this announcement. This position may be eligible for performance bonuses and performance based pay adjustments.

    Probationary Period:

    An individual's initial SES career appointment becomes final only after the individual successfully completes a one year probationary period.

    Standards of Conduct/Financial Disclosure

    HHS inspires public confidence by maintaining high ethical principles, and all Federal Government employees are subject to the conflict of interest statutes and regulations, including the Standards of Ethical Conduct , that govern activities with outside organizations and reporting financial holdings. The Ethics in Government Act, PL 95-521 also requires the applicant selected for this position to submit a Public Financial Disclosure Report, OGE-278 , prior to assuming the SES position, annually, and upon termination of employment.

    Security and Background Requirements

    If not previously completed, a background security investigation will be required for all appointees .

    Equal Opportunity Employment

    Equality is held as one of the most important values at HHS. Selection for this, and any other position, will be based solely on merit. HHS does not discriminate based on race, color, religion, sex, national origin, political affiliation, marital status, sexual orientation, physical or mental disability, age or membership or non-membership in an employee organization, or any other non-merit factors.

    If applying online poses a hardship to you, you may submit your application by contacting .

    Reasonable Accommodation Policy Statement

    Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact: . Requests for reasonable accommodation will be made on a case-by-case basis.

    Veteran's Preference

    Veteran's Preference does not apply to the SES.

    Selective Service

    As a condition of employment, all male applicants born after December 31, 1959, must have registered for the selective service. If selected for this position, the applicant must sign a statement certifying his registration, or the applicant must demonstrate exempt status under the Selective Service Law.

    How You Will Be Evaluated

    You will be evaluated for this job based on how well you meet the qualifications above.

    Your cover letter (NOT TO EXCEED ONE PAGE) and your resume (NOT TO EXCEED FIVE PAGES), demonstrating possession of the technical qualifications and achievement of the five executive core qualifications are the documents that will be used to determine your basic and specialized qualifications for the position. YOU MUST ADHERE TO THE PAGE LIMITS ABOVE AND INCLUDE BOTH DOCUMENTS OR YOU WILL NOT BE CONSIDERED.

    Background checks and security clearance

    Security clearance
    Confidential

    Drug test required
    Yes

    Position sensitivity and risk
    Critical-Sensitive (CS)/High Risk

    Trust determination process
    Suitability/Fitness

    Required Documents

    All applicants are required to submit the following documents to be considered for the position:
    • Resume that contains your full name, address and phone number, and does not exceed the five (5) page limit;
    • Cover Letter (optional);
    • Online Assessment Questionnaire. To preview the assessment questionnaire, click here: ( https://apply.usastaffing.gov/ViewQuestionnaire/10561713 ).
    NOTE: THE USAJOBS RESUME TEMPLATE MAY RESULT IN A RESUME BEING LONGER THAN FIVE PAGES. PLEASE VERIFY PAGE LENGTH BEFORE SUBMISSION OF APPLICATION.

    Applicants who are currently, or were previously, Federal employees must also submit:
    • An SF-50 showing your current or former civil service status; and
    • Proof of OPM Qualifications Review Board certification (OPM-approved SES Candidate Development Program graduates), if applicable.
    NOTE: Documents submitted that are not listed in the Required Documents section of this announcement will not be considered or forwarded to the rating panel or selecting official.

    If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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