Student Trainee (Human Resources Assistant)

Washington, D.C
Aug 16, 2019
Aug 22, 2019
Human Resources
Full Time


This position is in the Office of Management and Policy, Human Capital Division, in HHS/OIG. The Office of Management and Policy (OMP) formulates and executes the OIG budget; coordinates development of the OIG long-range strategic plan and oversees OIG performance measurement and reporting systems; establish OIG wide administrative policies and procedures; and provides OIG with information technology (IT), human capital and administrative support services.
Learn more about this agency


This vacancy announcement has been extended. The new closing date will be August 23, 2019.

The primary responsibility of a Student Trainee (Human Resources Assistant) is to continue learning and gaining experience as it relates to Human Resources through job and classroom training. The student will assist in assignments that are developmental and recurring in nature including functions such as the following at the GS-4 grade level:
  • Code and review SF-52s for completion and accuracy.
  • Enter and change data in the EHCM personnel/payroll system.
  • Process employee requests for changes, such as in health or life insurance coverage.
  • Assembles and maintains official personnel folders (eOPF).
  • Perform duties such as determining benefits, leave, and retirement eligibility for competitive service appointments and evaluating and making basic recommendations regarding certain personnel-related actions.
  • Resolve recurring problems, and assist in resolving payroll issues.
  • Respond to inquiries questions employees or pending actions.
  • Provide basic program information and support regarding standard processing procedures and requirements related to staffing, recruitment, classification and benefits.

Travel Required

Occasional travel - 10% or Less

Supervisory status

Promotion Potential


Conditions of Employment

  • U.S. Citizenship is required.
  • Registration with the Selective Service (if applicable).
  • Suitability for Federal employment determined by background investigation
  • Must sign a Pathways Participant Agreement

Please see below for a brief summary for the Internship Program:


Current students in an accredited high school, college (including 4-year colleges/universities, community colleges, and junior colleges); professional, technical, vocational, and trade school; advanced degree programs; or other qualifying educational institution pursuing a qualifying degree or certificate.

Program Administration
  • The Internship Program is primarily administered by each hiring agency.
  • Agencies may hire Interns on a temporary basis for up to one year for an initial period, or for an indefinite period, to complete the educational requirement.
  • Interns may work either part- or full-time.
  • Each agency must sign a Participant Agreement with the Intern that sets forth the expectations for the internship.
  • Intern's job will be related to the Intern's academic career goals or field of study.
Program Completion and Conversion
  • Interns may be converted to a permanent position (or, in some limited circumstances, to a term position lasting 1-4 years) within 120 days of successful completion of the program.
To be eligible for conversion, Interns must:
  • Complete at least 640 hours of work experience acquired through the Internship Program
  • Complete their degree or certificate requirements
  • Meet the qualification standards for the position to which the Intern will be converted
  • Meet agency-specific requirements as specified in the Participant's Agreement, and
  • Perform their job successfully.
At the discretion of OIG, we may credit or waive, for conversion eligibility, up to 320 of the required 640 hours of work for Interns who demonstrate high potential as evidenced by outstanding academic achievement and exceptional job performance. In addition, students working in agencies through third-party intern providers may count up to 320 of the hours they work toward the 640-hour requirement. Time spent under previous Internship Program appointments may count towards required work experience hours.

You must meet the requirements of the job by 11:59 (Eastern Standard Time) of the closing date: 08/23/2019


This is an excepted service, developmental appointment under the OIG Pathways Internship Program. After the Intern successfully completes the developmental program and meets the OPM Qualification Standards for an Investigative Analyst, OIG may non-competitively convert the Intern to a term or permanent appointment in the competitive service.

Note: Conversion is not guaranteed and is based on the needs of OIG. At the agency's discretion, this position may allow for promotion eligibility. Upon conversion, the Human Resources Assistant, GS-0203 has promotion potential to the GS-8 grade level. This position may have flexibility for a full-time or part-time work schedule.

Internship Eligibility Requirements:

Individuals accepted for enrollment (must provide an acceptance letter from the academic institution on letterhead and provide proof of student confirming acceptance) or students enrolled (you must provide unofficial academic transcripts) from an accredited college (including 4-year colleges/universities, community colleges, and junior colleges); professional, technical, vocational, and trade school; advanced degree programs; or other qualifying educational institution pursuing a qualifying degree or certificate.

To qualify for the GS-04 grade level:
  • Have graduated from high school and successfully completed at least two years of academic education above the high school level; OR
  • Have at least one year of progressively general experience. General experience is any type of clerical work that displays the ability to perform the work of the position as demonstrated through assisting in reviewing various personnel forms, records and related actions; answers and responds to general inquiries verbally and in writing ; OR
  • Have a combination of education and general experience as described above.

Note: One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks. To determine if you qualify based on a combination of education and experience, first determine your education as a percentage (e.g., 30 semester hours divided by 60 equals 50%); then determine your experience as a percentage (e.g., 6 months general experience divided by 12 equals 50%); finally, add the two percentages and if the total equals 100% or more, you qualify (e.g., 50% + 50% = 100%).

If you fail to submit sufficient academic documentation necessary to demonstrate that you meet the eligibility and minimum qualification requirements described in this announcement, you will be deemed ineligible for further consideration for this vacancy.

Claimed experience must be sufficient to demonstrate that the applicant possesses the knowledge, skills, and abilities required to perform the work.

Qualifications must be met by the closing date of this announcement 08/23/2019


Education must be from an accredited institution recognized by the U.S. Department of Education. Applicants should report only attendance and/or degrees from accredited institutions. Applicants can verify accreditation at the following website:

Foreign Education: Education completed in foreign colleges or universities may be used to meet education requirements if you can show that the foreign education is comparable to that received in an accredited educational institution in the United States. It is your responsibility to provide such evidence when applying. Click on the link for a list of accrediting organizations recognized as specializing in interpretation of foreign education credentials.

Failure to submit sufficient academic documentation necessary to demonstrate that you meet the eligibility and minimum qualification requirements described in this announcement, will deem your application ineligible for further consideration for this vacancy.

Additional information

Security and Background Requirements: A Public Trust background security investigation will be required for all appointees. Appointment will be subject to the applicant's successful completion of a background security investigation and favorable adjudication. Failure to successfully meet these requirements may be grounds for appropriate personnel action. In addition, if hired, a background security reinvestigation or supplemental investigation may be required at a later time. Applicants are also advised that all information concerning qualifications is subject to investigation. False representation may be grounds for non-consideration, non-selection and/or appropriate disciplinary action.

E-Verify: If you are selected for this position, the documentation that you present for purposes of completing the Department of Homeland Security (DHS) Form I-9 will be verified through the DHS "E-Verify" System. Federal law requires DHS to use the E-Verify System to verify employment eligibility of all new hires, and as a condition of continued employment obligates the new hire to take affirmative steps to resolve any discrepancies identified by the system. The U.S. Department of Health and Human Services is an E-Verify Participant.

Direct Deposit: All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choosing.

Veterans' Preference Documentation: If you are claiming veterans' preference, you must submit a copy of your Certificate of Release or Discharge From Active Duty, DD-214 (Member 4 copy),or other official documentation from a branch of the Armed Forces or the Department of Veterans Affairs showing dates of service and type of discharge. 10 point preference eligibles must also submit an Application for 10-point Veteran Preference, SF-15, along with the required documentation listed on the back of the SF-15 form. An SF-15 may be found at: . For more information on veterans' preference, go to: .

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

You will be evaluated for this job based on how well you meet the qualifications above.

Your eligibility for consideration and qualifications for the position will be determined based upon a review of your detailed application and your responses to job specific self-assessment questions.

Your application will be evaluated based on evidence of your ability to demonstrate possession of any specialized experience and how well your background and experience relates to the self-assessment questions in the job announcement. Your responses to the self-assessment questions serve as the basis for your initial rating. You will receive a numerical score based on your responses to these questions. Next, your responses will be evaluated by a Human Resources Specialist and/or a subject matter expert against the information provided in your application.

Your resume must support your answers to the self-assessment questions, or your score may be adjusted accordingly which may affect your overall final rating.

The self-assessment questions relate to the following Competencies.
  • Attention to Detail
  • Problem Solving
  • Teamwork
  • Writing
Falsifying your background, education, and/or experience is cause for not hiring you and/or will affect your overall final rating.

This agency uses Category Rating Procedures. Under Delegated Examining, we will use your responses to the job questionnaire to place you in one of three categories. If you meet the minimum qualifications, you will be placed in one of the following categories:
  • Best Qualified: Applicants possessing a background that demonstrates a superior level of all evaluation criteria.
  • Well Qualified: Applicants possessing a background that demonstrates a satisfactory level of evaluation criteria.
  • Qualified: Applicants possessing the basic qualifications, with general knowledge, skills, and abilities.
  • The Category Rating Process protects the rights of Veterans by placing them ahead of non-preference eligibles within each category. Preference eligibles who meet qualification requirements and have a compensable service-connected disability of at least 10 percent will be listed at the top of the highest quality category.

    Background checks and security clearance

    Security clearance

    Drug test required

    Position sensitivity and risk
    Moderate Risk (MR)

    Trust determination process

    Required Documents

    Required Documents
    To apply for this position, you must provide a complete Application Package which includes
  • Cover Letter
  • Resume
  • Assessment Questionnaire
  • Academic Transcripts
  • Veterans Preference documentation, if applicable

  • Note : You may submit an unofficial transcript. However, an official transcript from an accredited educational institution is required if you are selected for the position. All required documents must be uploaded as a scanned document. Smartphone screenshots and photographs will not be accepted.

    For Most Effective Resumes Tips visit:

    Please visit the YouTube Link for additional Tips:


    If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

    Similar jobs