Duties

Summary

This position will provide a variety of clerical support to various Sections. If selected, you may be able to work full-time if your class schedule allows. If this is your first appointment in the Federal service, your pay will be set at GS-4, Step 1.
Learn more about this agency

Responsibilities

Expected date of graduation must occur after August 2020. Students expecting to graduate before then will not be considered for this position.

Student Pathways Program : This is a Student Internship opportunity that provides students enrolled in a qualifying educational institution with paid opportunities to work in Federal agencies while completing their education.

As a Student Trainee, your typical work assignments may include the following:

• Use office automation software and equipment to type, edit, and format letters, memoranda, reports, technical documents, charts, graphs, and/or forms.
• Facilitate the exchange of information between attorney, paralegal, and litigation support staff.
• Organize meetings for attorneys (including arranging the time and place), arrange conference calls, reserve conference rooms, and ensure that equipment for the conference room is in place and working.
• Receive incoming telephone calls and visitors.
• Answer inquiries related to general policy, programs, and activities of the office.
• Receive, sort, and route incoming mail and correspondence to office staff.
• Assist in closing cases by purging duplicate documents, ensuring that relevant documents are included with the case file, and preparing an index of the file contents.
• Send, receive, distribute electronic mail and fax documents; prepare Federal Express mailings; and operate office photocopiers and scanners.

Travel Required

Not required

Supervisory status
No

Promotion Potential
4

Requirements

Conditions of Employment

• You must be a U.S. citizen or national.
• You must complete a background investigation to include drug testing.
• Selective Service Registration is required, as applicable.
• You must maintain a bank account for direct deposit of salary.
• Must be at least 16 years old.
• Must meet Student Intern Program requirements.
• Must be enrolled or accepted for enrollment as a degree-seeking student.
• Must have typing proficiency.

Qualifications

In order to qualify, candidates must meet the program requirements, educational requirements, and typing proficiency listed below.

Program Requirements: Be enrolled or formally accepted for enrollment as a full-time or part-time student into an accredited college or university* in a degree seeking program or other qualifying educational institution pursuing a qualifying degree or certificate. (See Education Requirements)

• Must be in good academic standing and maintain at least a 2.5 cumulative grade point average (GPA).
• If selected, must sign Student Pathways program agreement; furnish course registration information at the start of each school term; and provide verification of academic status (transcript) at the end of each academic term.
• Must be able to complete required occupation related work experience (640 hours) prior to or concurrently with the completion of course requirements for the degree.
• This position is not eligible for conversion to the competitive service.

Qualification Requirements:
In addition to the program requirements listed above, candidates must meet the minimum education or experience requirements to qualify for the 0399 series at the GS-4 grade level:

GS-4: MUST have completed 2 full academic years of post-high school study or an associate degree, or l year of general experience. General experience is defined as progressively responsible clerical, office, or other work that indicates ability to acquire the particular knowledge and skills needed to perform the duties of the position to be filled. Equivalent combinations of education and experience may also be qualifying.

NOTE: An academic year of undergraduate education is defined as 30 semester hours, 45 quarter hours, or the equivalent in an accredited college or university.You must submit an official transcript, unofficial transcript, or a list including courses, grades earned, completion dates, and quarter and semester hours earned.

Typing Proficiency : Applicants must be able to type 40 words per minute. You must self-certify your typing skill on the occupational/assessment questionnaire and your resume.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skill and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

YOUR RESUME MUST support your responses to the online questionnaire. Failure to provide support may result in an ineligible rating. Your latest resume submitted for this vacancy announcement will be used to determine qualifications and supersedes previous submissions.

YOUR RESUME MUST provide specific details as to how your experience meets the specialized experience as described in the vacancy announcement if you are using experience to meet all or part of the qualification requirements. Please ensure that your resume includes the month and year that you began and ended each position held or that position will not be credited toward meeting the specialized experience requirement. Part-time employment will be prorated in crediting experience. Failure to provide details will result in an ineligible rating.

Only experience and education obtained by the closing date of this announcement will be considered.

To preview questions, please click here: https://apply.usastaffing.gov/ViewQuestionnaire/10572148 .

Education

Education completed in foreign colleges or universities may be used to meet the above education requirements if you can show that the foreign education is comparable to that received in an accredited educational institution in the United States. It is your responsibility to timely provide such evidence by submitting proof of creditability of education as evaluated by a credentialing agency with your application materials. More information may be found at https://www2.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html

All documentation must be in English or include an English translation. https://www2.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html

Additional information

Veterans Preference: If you are entitled to or claim veteran preference (VP), you should indicate the type of veteran preference (5 or 10 points) you are claiming on your resume. In order to determine your eligibility, you can find additional information at: http://www.opm.gov/policy-data-oversight/veterans-services/vet-guide/

To verify your veteran preference entitlement, submit a copy of the Member Copy 4 of your DD-214; official statement of service from your command if you are currently on active duty; or other official documentation (e.g., documentation of receipt of a campaign badge or expeditionary medal) that shows your military service was performed under honorable conditions. If you are claiming 10-point preference, you must submit Member Copy 4 of your DD-214 in addition to the supporting documentation required and identified on the reserve side of the SF-15, Application for 10 Point Veteran Preference . If you are claiming 10-point DERIVED PREFERENCE as a relative you must submit Member Copy 4 of the veteran's DD-214 and an SF-15 in addition to the supporting documentation required and identified on the reverse side of the SF-15. If you fail to do so, you will receive consideration as a non-veteran.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your resumé and supporting documentation will be used to determine whether you meet the job qualifications listed on this announcement. If you are basically qualified for this job, your resume and supporting documentation will be compared to your responses on the Occupational Questionnaire.

Note - If you rate yourself higher than is supported by your application materials, your responses may be adjusted and/or you may be excluded from consideration for this job. If it is determined you meet minimum qualifications requirements, your application will then be placed in one of three categories: Best Qualified, Highly Qualified, or Qualified. Within these categories, applicants eligible for Veterans' Preference will receive selection priority over non-veteran preference eligibles.

Your application must demonstrate your ability to perform the following competencies (knowledge, skills, and other characteristics):

• Applies Technology to Tasks
• Customer Service
• Manages and Organizes Information
• Oral Communication
• Writing

Please Note: Additional candidates may be selected if more positions become available in the Division within 90 days after the HR office issues the selection certificate.

Background checks and security clearance

Security clearance
Other

Drug test required
Yes

Position sensitivity and risk
Non-sensitive (NS)/Low Risk

Trust determination process
Credentialing

Required Documents

• Resumé demonstrating relevant experience and dates the experience was obtained (cover letter optional).
• Proof of current school enrollment.
• An unofficial transcript with GPA displayed.
• Your online responses to the Occupational Questionnaire.

Your resumé MUST include full employment information such as periods of employment with Month/Year started and ended, title of position(s), and FT or PT. If employment is PT, indicate PT hours worked. If you have Federal employment, you must include the grade of the position(s).

Do not include the following types of information in your profile or resume:

• Classified or government sensitive information
• Social Security Number (SSN)
• Photos of yourself
• Personal information, such as age, gender, religious affiliation, etc.
• Encrypted and digitally signed documents

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.