Payroll Administrator

Washington D.C.
$60,401 USD plus benefits
Aug 14, 2019
Sep 05, 2019
Career Level
Entry Level
Full Time

The Embassy of Canada in Washington, D.C. is accepting applications to staff the position of Payroll Administrator, details as follows.


Position title: Payroll Administrator
Section: Locally-Engaged Staff Portal: Human Resources
Location: Embassy of Canada, Washington, D.C.
Position no: EXT-304731
Level: LE-06
Starting salary: $60,401 USD plus benefits
Competition no: 3518
Date posted: August 14, 2019
Closing date: September 4, 2019 06:00:00 PM EST
Employment Tenure: Indeterminate
This staffing process may be used to create an eligibility list of qualified candidates for this position and for similar positions with various tenures, including indeterminate, term, assignment/ transfer, emergency, and acting opportunities at the Embassy. When you submit your application, you must specify all types of employment tenures for which you wish to be considered, e.g., indeterminate, term, assignment/transfer, and/or acting.




Open to:


·  Persons living in the greater Washington Metropolitan area.


·  Employees of the Embassy of Canada in Washington, DC.


·  Employees of any Canadian Mission in the United States. Relocation will not be paid in any circumstance.


·  Spouses and dependents of Canada-based staff (CBS) at the Embassy of Canada.


All applicants must:


·  Have independent work authorization in the United States and status in accordance with United States protocol directives for foreign missions.


·  Reside in the United States.


·  Meet all of the Essential Requirements stated below.


·  Submit resumes and cover letters by the closing date and time. The covering letter must:


o Demonstrate how you meet the essential requirements under language, education and experience;


o Confirm residency in the United States;


o Confirm independent work authorization in the United States. (US Citizen, LPR, or A-1 visa as required by the Department of State for employment in a foreign mission)


Note: Failure to provide any of the information required above will result in your application being rejected. All communication relating to this process, including email correspondence may be used in the assessment of qualifications.


Summary of duties:


Under general supervision of the Common Service Officer, the Payroll Administrator performs and oversees payroll and payroll administration functions for locally engaged staff in Washington, D.C. and throughout the United States network: by analyzing, preparing, and inputting payroll data, and preparing reports for management, such as those indicating gross payroll, tax deductions, and benefit deductions. He /she provides accounting and reconciliation support for benefits administration and compiles financial information related to the mission budget.  Other duties may include providing administrative support for the LES Human Resources Portal, as well as working on special/cyclical projects aligned with HR program objectives.


The incumbent develops and maintains effective liaison with clients in other sections of the Embassy and clients in other Missions throughout the United States in order to obtain and provide information, advice, and assistance. Extensive Excel experience, attention to detail and accuracy, especially with numbers, and a dependable and flexible approach to work will be critical for success in the role.


Essential requirements:


Candidates must demonstrate clearly how they meet the Language, Education and Experience requirements listed below. All communication relating to this process, including email correspondence may be used in the assessment of qualifications.








A degree from an accredited college or university; OR an acceptable combination of education, training/certification, and work experience related to the duties and specific areas of competence required by the position.




·  At least two years of experience working in an automated office environment.


·  At least one year of recent experience in accounting or banking.


·  Experience working with a payroll system.


·  Experience working in benefits or HRIS with a Human Resources department.


·  Experience using advanced skills in Excel.


Rated requirements:


Candidates who meet the Education and Experience requirements will be assessed on the following qualifications. The assessment may be a written test, an interview, an in-basket exercise, a skills test, or any combination of these methods.




·  Knowledge of payroll, general accounting or financial transactions principles, including but not limited to, basic payroll calculations, laws relating to payroll legislation and regulations, general familiarity with HR policy, accepted best practices and business processes, as well as internal monitoring and reporting;


·  Knowledge of benefits reconciliation and administration;


·  Knowledge of HR or accounting systems, such as SAGE, SAP or other payroll/financial software.


·  Knowledge of and proficiency in Microsoft Office, especially Excel. 




·  Reconcile data to identify errors and correct for accurate records;


·  Perform data entry, processing with speed and precision in a high-volume, automated environment;


·  Prioritize multiple tasks to meet established and changing deadlines;


·  Ability to quickly learn and use new PC/software programs to process and submit a payroll on a bi-weekly basis for a large employee base;


·  Communicate payroll information effectively both orally and in writing to clients and technical colleagues;


·  Establish and maintain effective relationships with both internal and external clients at all levels in the organization;


Personal Suitability:


·  Adaptability and Flexible to meet payroll deadlines;


·  Effective interpersonal relations;


·  High attention to detail and focus on quality


·  Discretion to maintain confidentiality of information and disseminate on a need-to-know basis;


·  Collegial / Team work; and


·  Dependable.


Asset Qualifications:


·  The ability to work in French would be an asset.


·  Certifications, such as Accounting, CEBS, PHR, would be an asset.


·  Experience with IMS, SAP, SAGE(ABRA), or other payroll systems would be an asset.


Selection procedure:


The staffing process will consist of a review of all applications to ensure that applicants meet the essential requirements. Failure to meet any of the essential requirements eliminates candidates from further consideration in the competition. Only those applicants who meet these will be contacted by the Human Resources Section for an interview or other form of assessment of the Rated Requirements.


The assessment may include an interview, a written test and other tests that will consist of a series of questions designed to evaluate each applicant's knowledge, abilities and personal suitability for the position.


The Embassy offers a competitive salary plus leave and health benefits package. Leave includes paid vacation, sick, and family/personal leave. Health packages covers medical, dental, disability, and retirement. Other benefits include prime work location in proximity to Metro, standard 37.5-hour work week, on-sit parking, on-site gym with cardio and weight room, and on-site cafeteria. The Embassy promotes work-life balance and offers a dynamic and healthy work environment


The Embassy is committed to conducting inclusive, barrier-free selection processes.


Method of application:


Apply online at


Condition of employment (must be met):


·  Eligibility for a Government of Canada Reliability Status which includes a criminal and credit background check; and


·  Independent work authorization in the United States and status in accordance with U.S. protocol directives for foreign missions (US Citizen, LPR, or A-1 visa as required by the Department of State for employment in a foreign mission).


·  Work hours in excess of 37.5 hours per week in order to meet operational requirements for a bi-monthly payroll.


Hours of work:


Normal hours of work for this position are in accordance with the Terms and Conditions of Employment for Locally Engaged Staff (LES) in the United States of 37.5 hours per week. The incumbent will be required to work hours in excess of 37.5 hours per week in order to meet operational requirements for a bi-monthly payroll.