Management Analyst I

Location
Alexandria, VA
Salary
$49,101.00 - $65,771.68 Annually
Posted
Aug 14, 2019
Closes
Aug 15, 2019
Ref
2020-00054
Function
Administrative
Hours
Full Time
Management Analyst I
Parks Division


The City of Alexandria is located in northern Virginia and is bordered by the District of Columbia (Potomac River), Arlington and Fairfax counties. With a population of approximately 150,000 and a land area of 15.75 square miles, Alexandria is the seventh largest city in the Commonwealth of Virginia. Alexandria has a charming waterfront and is a unique and historic place to live and work. About one-quarter square miles in the city have been designate as a national or local historic district. We proudly embrace our rich history and seize the endless opportunities that lie ahead. If you are interested in working for the vibrant City of Alexandria, we invite qualified candidates to apply for our Management Analyst I .

Overview of the Position
As a member of the Park Operations Administrative Support Team, the Management Analyst I performs entry-level professional work, analyzing and evaluating existing City administrative and operational procedures and methods, and is responsible for assisting in the preparation of comprehensive reports and recommendations relative to administrative practices and procedures, budget and fiscal management programs, staff utilization, departmental or agency organization, data systems development and similar management concerns. Work is performed under the general supervision of the Division Chief, and latitude for independent action is provided. An incumbent in this class assists higher-level professional positions and provides technical guidance to other members of administrative support staffs in developing and preparing budgetary and contractual data and information. Work is reviewed while in progress and upon completion through conferences, reports and evaluation of results obtained.

What You Should Bring
Each member of our team is accountable for the outstanding delivery of services to the community. You should bring a good knowledge of the principles and practices of public administration; good knowledge of municipal finance accounting systems, budget preparation, personnel management, and methods of report presentation; good knowledge of personal computers and software; good knowledge of and the ability to make decisions in accordance with the rules, regulations, and laws governing the assigned organizational unit; ability to write and edit various forms of informational materials; ability to analyze, interpret, and report research findings; ability to review administrative and program practices, recognize areas in need of improvement, and establish, coordinate, and implement changes which improve efficiency, effectiveness, and productivity.

The Opportunity
  • Assist with procurement activities, coordination of purchase requisitions, ordering supplies, payment vouchers, refunds, vendor contracts, travel vouchers, procurement p-card transaction management and encumbrances. Ensure compliance with all requirement and best practices;
  • Communicates with vendor representatives, resolves billing errors, and/or provides status of payment;
  • Coordinates meetings, to include Park Operations on-going all hands meetings and designated trainings;
  • Is proficient using various software programs (Microsoft Word, Excel, PowerPoint and Access) to record, extract and analyze data from City platforms (i.e. MUNIS, RecTrac, CityWorks);
  • Monitors the implementation of revised standard requirements, practices, procedures, and agency policies; to include internal controls;
  • Prepares and updates budget projection reports. Reviews, edits and ensures accuracy of reports prior to release to management officials;
  • Represent the organization on working groups, steering groups or other meetings, conferences, seminars, etc;
  • Responds to customer requests for information and assistance;
  • Performs related work as required.


About the Department

The mission of the Department of Recreation, Parks and Cultural is to enrich the City of Alexandria by creating meaningful experiences through public space, cultural activities and programming. RPCA received national accreditation from the Commission for Accreditation of Park Recreation Agencies (CAPRA). National accreditation requires park and recreation agencies to meet 155 standards representing elements of effective and efficient park and recreation operations.

Minimum & Additional Requirements

Four-Year College Degree in public or business administration, and one year of experience in management analysis, customer services resolving end-user problems, or a closely related field; or any equivalent combination of experience and training which provides the required knowledge, skills, and abilities.

Preferred Qualifications

Experience in public administration, human resources, finance accounting, creating spreadsheets and budget preparation, vendor procurement methods, development and review of performance indicators, report presentation methods and procedural review and development; contract management to include preparing bid documents, ensuring contractors adhere to terms of contracts, and tracking expiration dates; ability to analyze, interpret and report research findings; ability to perform the tasks of the position independently and to make decisions, especially in the absence of the supervisor; ability to maintain effective working relationships; ability to communicate clearly and effectively, both verbally and in writing.

Notes

This position requires a complete criminal record background check and drug screening prior to employment.

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