Records and Information Management Specialist

Arlington, Virginia
Aug 13, 2019
Aug 20, 2019
Full Time


This position will serve as our Records Manager and be responsible for fully creating and implementing a complete Records Management Program from beginning to end, as well as participating in the selection and implementation of an enterprise-wide electronic document and records management solution with imaging capability. We need an experienced and motivated individual for this unique opportunity to be a leader in the transformation towards electronic records management.
Learn more about this agency


Under the supervision of the Chief Information Officer, the incumbent of this position will perform the following:
1. Serve as expert and primary contact on all matters of the Records Management Program.
2. Formulate and implement policy, plans, actions, systems, procedures, guidelines, training requirements, reporting requirements and other processes necessary for the Program.
3. Lead the transformation and address challenges of moving toward electronic records management.
4. Coordinate and manage the records creation, maintenance, use, and disposition in compliance with applicable laws, regulations and policies.
5. Serve as senior advisor on the implementation of electronic recordkeeping systems, to include participating in capital planning for information systems, evaluating readiness of systems, working with legal counsel on compliance, and collaborating with directorates to ensure records management functionality is built in to system designs.
6. Serve as liaison for Freedom of Information Act (FOIA) and Privacy Act (PA) records.
7. Serve as liaison with the National Archives and Records Administration (NARA).

You can preview the Assessment Questionnaire here .

Travel Required

Occasional travel - You may be expected to travel for this position.

Supervisory status

Promotion Potential


Conditions of Employment

  • U.S. Citizenship.
  • Suitable for Federal employment as determined by appropriate background investigation.
  • Males born after 12-31-1959 must be registered with Selective Service.
  • May be required to successfully complete a probationary/trial period.
  • This is a Term position not to exceed two (2) years and may be extended at management's discretion up to a maximum of four (4) years.


Applicants must have at least one (1) year of specialized experience at the GS-12 level, or equivalent, in the Federal service which includes expert knowledge on: 1) planning, administering and/or coordinating major records management activities; 2) directing a long range electronic records project, providing training on the principles and practices of electronic records and information management, and/or serving as a division or agency adviser on the taxonomy and metadata requirements for electronic records; and 3) managing diverse records (such as electronic, paper, photographs, microforms, audiovisual, and electronic media) in the scheduling, offsite storage coordination, and formulation and delivery of records life cycle training.

Time in Grade
Time-in-grade restrictions apply for all candidates considered under Merit Promotion (generally applicants who have held a Federal civilian appointment within the previous 52 weeks). These applicants must have 1 year time-in-grade at the next lower level or equivalent to qualify.

Closing Date
Only experience and education obtained by the closing date of the announcement, or by the date of application review for open continuous announcements, will be considered.


There is no substitute of education at this grade level.

Additional information

Veterans Employment Opportunity Act (VEOA): To be eligible for a VEOA appointment under Merit Promotion procedures, the veteran must be a preference eligible or a veteran separated after 3 years or more of continuous active service performed under honorable conditions.

Noncompetitive Appointment Authorities: For more information on noncompetitive appointment authority eligibility requirements, you may review the information at the following links:
  • Persons with Disabilities-Schedule A
  • Special Hiring Authorities for Veterans
  • Special Hiring Authority for Certain Military Spouses
  • Other Special Appointment Authorities
  • Family of Overseas Employees
  • Peace Corp/VISTA
Term Position: This is a term position, not to exceed 2 years and may be extended for a maximum of 4 years. Term positions may be filled by appropriate non-competitive candidates as required by Federal regulations.

Males born after December 31, 1959 must be registered or exempt from Selective Service .

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Once the application process is complete, your resume and supporting documentation will be used to determine whether you meet the job qualifications listed on this announcement.If you are minimally qualified for this job, your resume and supporting documentation will be compared to your responses on the Assessment Questionnaire. If you rate yourself higher than is supported by your application materials, your responses may be adjusted and/or you may be excluded from consideration for an incomplete application. If you are found to be among the top candidates, you will be referred to the selecting official for employment consideration.

Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics):
  • Technical Competence (Records Management)
  • Information Management
  • Planning and Evaluating

Background checks and security clearance

Security clearance
Not Required

Drug test required

Position sensitivity and risk
Non-sensitive (NS)/Low Risk

Trust determination process
Credentialing , Suitability/Fitness

Required Documents

To apply for this position, you must provide a complete Application Package which includes:

1. Your resume listing work schedule, hours worked per week, dates of employment and duties performed.
2. Online Assessment Questionnaire, as completed through this Vacancy announcement.
3. Other supporting documents:
  • Cover Letter, optional;
  • College transcript(s), only if qualifying based on education;
  • Most recent SF-50 or Notification of Personnel Action showing you are/were in the competitive service and the highest grade or promotion potential held if applying as a Status, Transfer, or Reinstatement candidate with current or former Federal service;
  • Most recent Performance Appraisal, if applicable;
  • DD-214, SF-15 Form and VA letter, or certification of expected discharge or release from active duty for consideration under Veteran hiring authorities.
4. Applicants applying under other authorities (disability/Schedule A, Peace Corps/VISTA volunteers, CTAP/ICTAP, Interchange, etc.) must submit the appropriate documentation establishing their eligibility.

If your resume or supporting documents are illegible or unreadable, or if you fail to include any of the above mentioned required documents, you may lose consideration due to an incomplete application package. It is your responsibility to ensure all required documents have been submitted. You may not be considered for any hiring eligibilities that you fail to list and/or support with proper documentation.

If your resume and/or cover letter contains sensitive or inappropriate information, including but not limited to: photographs; classified or government sensitive information; copied and pasted portions of this job announcement; Social Security Number (SSN); personal information such as race, gender, religious affiliation; obscene information, etc., you may not be considered.

Falsifying your background, education, and/or experience is cause for non-selection, disqualification from further consideration or withdrawal of tentative or final job offers.

Similar jobs

More searches like this