Specialist, Annual Meeting Programming
We are the oldest and largest global professional membership organization representing the field of endocrinology. Our members come from 122 countries, with 40 percent living outside the United States. We are unique in that our members are not only on the frontier of breakthrough research discoveries, but they also apply this knowledge in the treatment of patients with hundreds of debilitating hormone-related diseases and conditions.
We are seeking a meticulous Specialist, Annual Meeting Programming to support the planning, development, delivery, and evaluation for our annual meeting, ENDO – the world’s largest event for presenting and obtaining the latest in endocrine science. Additionally, you will serve as secondary liaison to the Annual Meeting Steering Committee (AMSC), supporting the development of the ENDO Scientific Program, including implementing the planning database for abstract and faculty management. We are looking for someone who works well in a collaborative environment, has a meticulous eye for detail, and has a warm customer service approach to help our society fulfill its mission of unraveling the mysteries of endocrine/hormonal conditions to eradicate diseases such as diabetes, obesity, and thyroid disorders.
What you’ll bring to the job:
- BA/BS degree required, or equivalent work experience, and at least 4 years of prior experience working in an association or project management. Experience with abstract management is a plus;
- Experience developing CME programs is preferred, particularly with an association’s annual meeting;
- Strong attention to detail, particularly when proofreading;
- Advanced Excel skills required;
- Faculty management database experience a plus, especially experience with cOASIS; ability to learn new technology as required.
We believe in and empower our staff. We know that with our investment in their growth, they have an even greater potential to contribute to our organization. Our core values embody the character and culture of our staff – they guide our decision making, interactions and how we serve our members. As an organization, we are committed to: demonstrating responsible stewardship, treating one another with trust and mutual respect, supporting work life balance, sustaining an inclusive environment, and fostering an environment that encompasses communication, service, collaboration, results & innovation.
What you’ll own:
- Manage the scientific program database (cOASIS by CTI) used to support the annual meeting and other programs. Work closely with the cOASIS project manager to support the diverse program types, including the design and annual refresh of:
- Program suggestion site;
- Faculty corner for invitation, disclosure and confirmation;
- Abstract submission site;
- Abstract grading and scheduling sites;
- Preliminary program site;
- Itinerary planner.
- Serve as a liaison to the Annual Meeting Steering Committee by preparing committee materials including, but not limited to, agenda and background information and collaborating with committee members, marketing, publications, and various vendors to conduct editorial review of ENDO related publications.
- Maintain the accuracy of data and database outputs by managing the flow of data between databases and vendors.
- Support the Scientific Program Team in the development and analysis of meeting data.
- Update web copy for the Scientific Program Team via SiteCore web content management system.
- Assist the Scientific Program Team to regularly review and update the master planning documents and timelines to ensure smooth planning and execution of ENDO.
- Manage the application process, review, and selection of the Delbert A. Fisher Scholar and presentation of the Clark T. Sawin Lecture.
- Provide strong customer service; responds to queries from abstract presenters, potential attendees, and committee members.
- Other duties as assigned.
What you’ll do well:
- Work cooperatively with others to achieve common goals. Effectively work and complete assignments in group settings by listening and responding appropriately to other team members, offering support, conferring with team members about their concerns, expressing disagreement constructively and works towards solutions that all team members can support.
- Ensure that one's own and other's work and information are complete and accurate; carefully prepare for meetings and presentations; following up with others to ensure that agreements and commitments have been fulfilled. Set up procedures to ensure high quality of work; Monitor the quality of work by setting up procedures; Act to verify information; Check the accuracy of own and others' work; Develop and use systems to organize and keep track of information or work progress; Prepare for meetings and presentations; Organize information or materials for others; Review and check the accuracy of information in work reports.
- Be relied upon to ensure that projects within areas of responsibility are completed in a timely manner. Monitor programs and/or activities, and take corrective action when necessary.
- Identify and deal with issues proactively and persistently; seize opportunities that arise. Identify what needs to be done and act before being asked or required. Do more than what is normally required in a situation. Seek out others involved in a situation to learn their perspectives. Take independent action to change the direction of events.
- Plan and organize the work of a group, department, or project, and establish effective priorities. Consider effective use of time. Demonstrate ability to “think outside the box” for solutions or ways to accomplish the job in a more effective way. Handle projects responsibly (including expense management). Prioritize as needed and meet deadlines. Communicate challenges/barriers to supervisor. Collaborate and share progress with others to get the project completed. Demonstrate effective delivery of completed project.
- Look at situations from multiple perspectives. Tendency or ability to do or create something new. Create solutions to problems using novel methods and processes. As a contributor, develop a new product, service, method, or approach. Sponsor the development of new products, services, methods, or procedures. Propose new approaches, methods, or techniques. Develop better, faster, or less expensive ways to do things. Work cooperatively with others to produce innovative solutions.
What you’ll get out of it:
- Working with a staff that has passion for our mission, believes in one another and has fun.
- The chance to work in an environment that empowers staff to take informed risks and create new programs and services.
- A chance to make a contribution in a fun job with room to make it your own.
- A strong and competitive salary and benefits package that focuses on your well-being and financial health.
Endocrine Society offers a convenient downtown DC location within walking distance of Farragut North/Farragut West and Foggy Bottom Metro stations. Qualified candidates interested in a purposeful work environment, competitive salaries and excellent benefits, including a generous TIAA- CREF retirement plan with 10% employer contribution, submit resume and cover letter with salary requirements.