Job Announcement

The Financial Accounting Manager AP/AR Unit oversees the unit responsible for DFS accounts payable, accounts receivable and procurement activities. Monitors and reports based on Generally Accepted Accounting Principles (GAAP), Governmental Accounting Standards Board (GASB), federal, state and local policies and procedures. Key collaborator with the Department of Finance (DOF), the Department of Procurement and Materials Management (DPMM), Department of Management & Budget (DMB), and other county agencies to ensure compliance in accounts payable, receivable, and procurement policies and procedures. Ensures all related agency policies and procedures are properly written and documented and that policy changes are addressed in a timely manner.

Appointee will join a dynamic, team-based environment supporting the values and human service mission of the Department of Family Services. Will manage a team of 11 staff, ensuring proper training, accounting compliance, reconciliations, and timeliness of processing. Will serve as lead on recruitment and personnel actions. Regularly attends and actively participates in unit information sharing meetings as well as program-wide and county-wide meetings to address problems, policy changes, new agency and county initiatives, etc. Interprets county, state and federal policies and regulations, and ensures that DFS staff follow established procedures governing accounts payable (AP), accounts receivable (AR), procurement, and related reporting requirements. Receives and responds in writing and verbally to daily questions from DFS program staff, county staff, clients, vendors and others regarding requests for policy information and procedure guidance on receipts, disbursements and procurement. In collaboration with the Finance Manager, develops and updates DFS written procedures. Works collaboratively with Procurement Lead to ensure timely processing of purchasing requests and establishment of PO's. Ensures that payments are made in a timely manner, prompt payment discounts are taken, and unauthorized procurement activity is addressed. Reviews and authorizes financial documents relating to accounts receivable, and non-PO accounts payable, and oversees procurement activities and related PO payments. Monitors the financial activities of the agency's general fund, grant fund, gift fund, and special welfare fund to ensure that revenues and expenditures are accurately reflected in the appropriate fund and appropriate program/fiscal year. Works collaboratively with DFS, county and non-county staff to identify financial considerations to ensure they are properly identified and addressed for proper accounting treatment. Directs and monitors agency reconciliation activities, on a monthly basis, and submits the monthly certification to the Dept. of Finance (DOF) in accordance with established DOF ATB agency reconciliation requirements. Coordinates year-end activities related to the processing of AP, AR, and Procurement accruals, and deferred revenue entries. Prepares and/or oversees financial reports and billings required to meet various state, federal, county and private agency requirements. Provides documentation in response to audits. Ensures the proper retention of financial documents to meet federal, state and local regulations. Oversees and certifies the monthly reporting to the state, via LASER, to ensure accuracy and timely completion per LASER deadlines published by the state. Partners with budget staff to be proactive in analyzing LASER reimbursements and forecasting LASER revenue.

Illustrative Duties include:

• Directs accounts payable, accounts receivable and procurement activities for the agency;
• Manages the assignments of AP/AR Unit staff to ensure strong support of financial requirements, compliance with laws and procedures, and guidance to DFS program staff;
• Oversees and reviews the drawdown of state reimbursements through the LASER system, ensuring collaboration with the Revenue Coordinator and the Budget Team staff;
• Supervises p-card compliance;
• Collaborates with the DFS Finance Manager to develop and communicate internal policies for accounts payable and procurement activities, and to ensure compliance with laws and regulations;
• Implements procedures, guidelines and training for the use of existing and new technology systems that support AP, AR and procurement activities;
• Reviews and prepares documentation in response to audits.

Knowledge, Skills and Abilities (KSA's) include:

• Considerable knowledge of accounts payable, accounts receivable, and Procurement processes and documentation requirements;
• Considerable knowledge of the principles, methods, and practices of governmental budgeting and fiscal management and the ability to apply them to complex governmental systems;
• Considerable knowledge of federal, state and county policies, procedures, regulations and legislation impacting the maintenance of financial records;
• Strong working knowledge of the application of internal controls to safeguard County resources;
• Ability to develop and implement internal fiscal and procurement policies and procedures;
• Ability to effectively communicate policies and procedures verbally and in writing;
• Ability to effectively supervise and coordinate the activities of staff.

Employment Standards

MINIMUM QUALIFICATIONS:

Any combination of education, experience, and training equivalent to the following:
(Click on the aforementioned link to learn how Fairfax County interprets equivalencies for "Any combination, experience, and training equivalent to")

Graduation from an accredited four-year college or university with a bachelor's degree in accounting; or a bachelor's degree in business administration or related field that has been supplemented by at least six credit hours of basic accounting principles and concepts; plus four years of professional-level finance or business administration experience. A master's degree in a related field or CPA may substitute for one year of experience.

NECESSARY SPECIAL REQUIREMENTS:

• Certain positions with financial responsibility within this class may be subject to criminal background checks and/or credit checks as a condition of employment and periodically thereafter, as determined by the department head.
• An applicant or an employee may be required to submit a request for a criminal history record check and/or credit check to the appropriate agency;
• Applicants and employees within these positions must demonstrate financial responsibility in personal finances as a condition of employment.
• The appointee to the position must satisfactorily complete a criminal background check, a credit check, and a check of the Child Protective Services Registry to the satisfaction of the employer.

PREFERRED QUALIFICATIONS:

• Master's degree in public administration, public policy, finance, government, business administration or a related field is preferred.
• Considerable knowledge of, and three years of experience, with accounts payable and receivable activities, financial document retention, procurement, and audit response.
• Two years of supervisory experience.
• Demonstrated ability to work collaboratively.
• Strong verbal and written communication skills to resolve vendor and client questions on billing and invoicing, and to communicate policy and procedural guidance to County program staff.
• Considerable experience with Microsoft Office Suite, including high level of proficiency with Microsoft Excel to organize, analyze, pivot, and manipulate data.
• Experience with the County's FOCUS system for financial management and processing (or Oracle or similar Enterprise Resource Management System).

PHYSICAL REQUIREMENTS:
Job is generally sedentary in nature. Visual acuity is required to read data on computer monitor and read financial documents. Incumbent must be able to use personal computers, printers, calculator and telephone. Ability to communicate with others verbally and in writing. All duties performed with or without reasonable accommodations.

SELECTION PROCEDURE:
Panel interview; may include exercise.

It is the policy of Fairfax County Government to prohibit discrimination on the basis of race, sex, color, national origin, religion, age, veteran status, political affiliation, genetics, or disability in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314 . EEO/AA/TTY.