Administrative Coordinator

Rockville, Maryland
Aug 07, 2019
Aug 31, 2019
Full Time
The Emmes Company, LLC is searching for an Administrative Coordinator located in our Rockville, Maryland, Frederick, Maryland and/or Tysons Corner, Virginia office. Emmes provides flexibility for office location preference, dependent upon position.

The Emmes Company, LLC is a private Contract Research Organization (CRO). Headquartered in Rockville, Maryland, Emmes employs over six hundred staff worldwide with offices located in Frederick, Maryland, Tysons Corner, Virginia, Vancouver, Canada and Bangalore, India. Ranked as a top area workplace of choice by the Washington Post, Emmes fosters an environment of collaboration, professional growth, and exceptional work life balance.

Our studies impact public health initiatives on a global scale occurring in more than sixty countries spanning across six continents. We are dedicated to providing statistical and epidemiological expertise, computer systems deployment, data management, study monitoring, regulatory guidance, and overall operational support to clients engaged in biomedical research. Emmes offers support for the entire process of clinical trials from study design and protocol development through data analysis and manuscript generation.

Primary Purpose

The Administrative Coordinator is responsible for assisting with administrative support and training activities for numerous large multi-institutional clinical trials. General support activities include (and are not limited to) producing and managing study documentation, organizing project conference calls and meetings, maintaining website content, database content, coordinating project communications, developing project processes, and facilitating preparation, completion, and tracking of contract deliverables. In addition to general support, this role assists with coordination of clinical research training activities. Depending on client and project demands, ACs assist with special projects, such as contributing to working groups to develop, streamline, and improve project and corporate standards and procedures. Knowledge of medical terminology is a plus.

  • Manage project deadlines in collaboration with the supervising administrative coordinator, team members, and project leadership
  • Facilitate communications and deliverables with internal and external clients
  • Design, develop, consolidate, edit, format, and distribute technical reports, manuals, presentations, manuscripts, and regulatory submissions
  • Compose, consolidate, and edit a wide variety of non-technical documents
  • Produce large/complex documents with high quality formatting (knowledge of 508 compliance requirements a plus)
  • Maintain database systems relating to entering, retrieving, modifying, and manipulating data to generate various documents such as rosters, meeting materials, and reports
  • Participate in establishing and maintaining project and corporate procedures and processes
  • Schedule various meetings and training sessions (in person and remote)
  • Develop and maintain presentations, rosters, plans, and logs
  • Track and produce reports on clinical trials training programs
  • Manage electronic and paper-based project files and archives
  • Organize and coordinate all aspects of conference calls and meetings
  • Maintain client website content for study and training materials

  • 3 years' experience in drafting and coordinating complex reports, documents, and presentations
  • High level of organization and ability to prioritize; attention to detail
  • Excellent written and oral communication skills
  • Consistency in meeting deadlines
  • Intermediate to advanced skills in Microsoft Office Suite products and Portable Document Format software products
  • Experience with document formatting for 508 compliance a plus
  • Priority will be given to applicants with the following additional skills/applications: Advanced Word, Powerpoint, Excel, Office 365/SharePoint, Microsoft Visio, EndNote, maintaining databases, website maintenance, and moderating web/video conferences


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The Emmes Company, LLC is an equal opportunity affirmative action employer and does not discriminate in its selection and employment practices. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, protected veteran status, genetic information, age, or other legally protected characteristics.

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