Contracts & Grants Officer

Location
Washington D.C.
Salary
Competitive salary + benefits
Posted
Jul 29, 2019
Closes
Sep 02, 2019
Function
Finance
Industry
Education, Nonprofit
Hours
Full Time

Contracts and Grants Officer

At AMIDEAST we pride ourselves in being a leading American non-profit organization engaged in international education, training and development activities in the Middle East and North Africa. We also pride ourselves in providing 40+ days of paid leave and a great 401k with 6% matching.

Position Summary

The Contracts and Grants Officer

  • Leads award-related communications with stakeholders including donors (especially the US Department of State and USAID), partner NGOs/institutions, contractors, HQ, field staff, and auditors.
  • Serves a vital role in the management of AMIDEAST’s grants, cooperative agreements and contracts, by reviewing, negotiating, organizing, monitoring, tracking, and filing agreements and supporting documentation.
  • Offers critical assistance to program operations by setting up new projects, crafting and submitting reports, updating procedures, and providing C&G trainings or guidance to all levels of staff.

DESCRIPTION OF RESPONSIBILITIES:

  • Support field offices and HQ (including country directors, finance, program, and leadership) in the area of contracts and grants;
  • Communicate with federal agencies, field offices, and partner institutions on award-related matters;
  • Attend non-profit industry events/trainings/webinars and keep abreast of new developments in international NGO sector;
  • Maintain and update AMIDEAST agreement tracker and other informational databases;
  • Set-up or clone new projects in coordination with program and finance teams;
  • Assist or lead new award kick-off meetings and closeout of old awards;
  • Report to, or assist in reporting to, USG through its designated online platforms including FFATA, SPOT, SAM.gov, SAMS Domestic, RAM, PVS, and DEC;
  • Vet partners, contractors, students, clients, key AMIDEAST staff, and vendors for compliance with sanctions;
  • Monitor and track cost share submissions from HQ and field offices;
  • Review and recommend changes or updates to policies, procedures, and  templates as needed;
  • Lead C&G recordkeeping efforts and ensure C&G files are systematically organized according to protocol for the benefit of both efficient operations and audit;
  • Upload and maintain permanent files to internal shared drive including successful proposals, critical award documents, amendments, and key correspondence;
  • Assist management of subrecipients by monitoring deliverables, processing invoices, and assessing compliance with regulations/terms and conditions;
  • Review or assist in drafting memoranda of understandings, teaming agreements, contracts, subagreements, and formal correspondence and assist in negotiating favorable terms for AMIDEAST in all agreements;
  • Assist in reviewing and revising project budgets;
  • Assist in training HQ and field staff both in-person and via Zoom online webinars as well as providing guidance on C&G matters;

•     Lead other special activities and projects as needed (such as data visualization, new policies, managing C&G’s vendors, etc.).

 

QUALIFICATIONS:

Required:            

Bachelor’s degree with 2-6 years experience

Familiarity with grant/contract administration and regulations

Microsoft Office proficiency (Word, Excel, Outlook, PowerPoint)

Preferred:           

Familiarity with the Middle East/North Africa region and/or Arabic or French language skills  

Experience with USAID and/or State Department, especially their grant regulations  

Degree or certification in law, business, finance, or contract/grant management

Open to possible work travel to MENA region (although travel not anticipated)

 

 

Please provide a cover letter, resume and salary requirements to http://jobs.amideast.org

 

AMIDEAST is an Equal Opportunity Employer-Minorities/Women/Veterans/Disability/Gender Identity/Sexual Orientation

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