Duties

Summary

What General Information Do I Need To Know About This Position?

This position will assist the executive and the ethics office with administrative duties and over site of the Departmental Ethics office.

Learn more about this agency

Responsibilities

As a(n) Staff Assistant within the Office of the Solicitor, Departmental Ethics Office, located in Washington, DC some of your specific duties will include:

• Provides quality oversight of all administrative activities of the office, including assurance of compliance with governing regulations, policies and procedures.
• Ensures compliance with applicable Department of the Interior, Office of the Solicitor and administrative policies, regulations and procedures, including coordination related to work performed by administrative staff.
• Reviews and routes incoming correspondence to appropriate staff, and maintains correspondence tracking system.
• Prepares transmittal letters, travel authorizations and vouchers, subject-matter files, administrative reports, briefings, and other administrative documents.
• Develops, coordinates and disseminates administrative communication and work products to internal and external audiences including other offices within the Solicitor's Office, clients, members of private industry, and other organizations.
• Oversees and maintains accountability for office resources including budget, supplies and equipment.
• Oversees records management in accordance with the established office file management procedures.
• Maintains the property inventory for the Departmental Ethics Office.
• Assists in onboarding and off-boarding new office employees.
• Manages calendar, travel and other engagements for the Director, Departmental Ethics Offices. Arranges domestic travel for the office staff by securing transportation and hotel reservations, preparing travel authorizations and vouchers, and preparing itinerary, ensuring that each traveler is aware of the documents necessary for approved travel and Government travel regulations.
• Tracks, verifies and certifies time and attendance for office staff resolving discrepancies with appropriate contacts.
• Researches and develops written products as requested.

Travel Required

Not required

Supervisory status
No

Promotion Potential
11

Requirements

Conditions of Employment

• Applicants must be U.S. Citizens.
• Suitable for Federal employment, as determined by background investigation.
• Selectee may be subject to serving a one-year probationary period.
• More requirements are listed under Qualifications and Other Information.

Are There Any Special Requirements For This Position?

• A background investigation will be required for this position. Continued employment will be subject to the applicant's successful completion of a background security investigation and favorable adjudication. Failure to successfully meet these requirements will be grounds for termination.
• If you are a Federal employee applying for a promotion (under merit promotion procedures) you must meet time-in-grade requirements by the closing date of the announcement.
• Throughout the recruitment and hiring process we will be communicating with you via email; therefore, it is imperative that the email address you provide when applying for this vacancy remains active. Should your email address change, please notify the point of contact identified in the vacancy announcement as soon as possible so that we can update our system.

Qualifications

Applicants must possess one of the following to qualify for the GS-9 level:

--One year of specialized experience in or directly related to this position that equipped the applicant with the knowledge, skills, and abilities to perform successfully the duties of this position. To be creditable, the required specialized experience must have been equivalent to at least the GS-07 level in the Federal service. Example of GS-7 level work include composing material for a specific audience or distribution; planning and organizing moderately difficult activities with time-limited constraints; analyzing the impact of moderately complex problems on work activities.

--OR 2 full academic years of graduate level education or completion of all requirements for a master's or equivalent graduate degree, or completion of all requirements for a LL.B. or J.D. degree;

--OR 1-year of combined graduate education and experience as defined.

Applicants must possess one of the following to qualify for the GS-11 level:

--One year of specialized experience equivalent to the GS-9 level in the Federal service, Examples may include interpreting and effectively communicating administrative policies, regulations or procedures to individuals; composing complex material for a specialized audience or broad distribution; and planning and organizing complex activities with time-limit constraints.

You must meet all qualification and eligibility requirements for the position by the closing date of the announcement.

Education

• Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g. Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
• Education completed in colleges or universities outside the United States may be used to meet the above requirements. You must provide acceptable documentation that the foreign education is comparable to that received in an accredited educational institution in the United States. For more information on how foreign education is evaluated, visit: http://www.usgs.gov/ohr/oars/quals/foreign.html .

Additional information

• Identification of promotion potential in this announcement does not constitute a commitment or an obligation on the part of management to promote the employee selected at some future date. Promotion will depend upon administrative approval and the continuing need for and performance of higher-level duties.
• Under Executive Order 11935, only United States citizens and nationals (residents of American Samoa and Swains Island) may compete for civil service jobs. Agencies are permitted to hire non-citizens only in very limited circumstances where there are no qualified citizens available for the position.
• The application contains information subject to the Privacy Act (P.L. 93-579, 5 USC 552a). The information is used to determine qualifications for employment, and is authorized under Title 5, USC, Section 3302 and 3361.
• DOI uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit www.dhs.gov/E-Verify .
• THE FEDERAL GOVERNMENT IS AN EQUAL OPPORTUNITY EMPLOYER.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

--Vacancy Related Questions: As part of the online application process, you will need to respond to a series of questions designed to assess your possession of the following knowledge skills, abilities and/or competencies: Administrative Support; Interpersonal Communication; Decisionmaking; Information Management; Fin Mgt procedures; Pressure/Deadlines; Personnel; Procurement; Plan and organize work; Regs/procedural guidance; Correspondence Procedures; Management Advisory.

--Basis of rating: You will be rated on the extent and quality of your experience, education, and training relevant to the duties of the position. If you are eligible, you will receive a numerical rating based on your on-line responses to the application questions. These responses must be substantiated by your resume. If you do not respond to the application questions you may be rated ineligible.

--NOTE: If it is determined that you have rated yourself higher than is supported in your description of experience and/or education as described in your resume/application, or that your resume or application is incomplete, you may be rated ineligible, not qualified, or your score may be lowered.

To preview questions please click here .

Background checks and security clearance

Security clearance
Not Required

Drug test required
No

Required Documents

--If this position requires specific educational course work to qualify, or you are qualifying based in whole or part on education, you are required to provide all unofficial transcripts (undergraduate, graduate, etc.) or list of course work, which includes semester hours earned and grade received, by the closing date of this announcement. This proof may be faxed, document uploaded, or hand delivered to the servicing Human Resources Office (see "Required Documents" and/or "Contact Information"). Please ensure that all documentation is legible. If you are currently employed by the Federal government in the same occupational series as the advertised position, you are not required to submit transcripts at this time.

--If you are claiming CTAP/ICTAP eligibility, the Servicing Human Resources Office must receive proof by the closing date of this announcement that you meet the requirements of 5 CFR 330 Subpart F for CTAP and 5 CFR 330 Subpart G for ICTAP or you will not receive priority consideration. This includes a copy of the agency notice, your most recent Performance Rating, and your most recent SF-50 noting current position, grade level, and duty location. Required documents may be faxed, uploaded, or hand delivered to the servicing Human Resources Office (see "Contact Information"). If you are a CTAP or ICTAP eligible, you will be considered well qualified if you earn a minimum score of 85 (prior to the assignment of veteran's preference points). For more information on CTAP/ICTAP please click here .

--If you are applying for this position based on eligibility under a special appointing authority, the Servicing Human Resources Office must receive proof of eligibility by the closing date of this announcement. For additional information on special appointing authorities, visit: http://www.usgs.gov/ohr/oars/non_competitive.html

--If you're applying as a current or former employee of a land management agency i.e., Bureau of Indian Affairs, Bureau of Land Management, Bureau of Reclamation, U.S. Fish and Wildlife Service, National Park Service, or U.S. Forest Service who is serving or previously served on a temporary or term appointment under the Land Management Workforce Flexibility Act (see: https://chcoc.gov/content/implementing-policy-guidance-land-management-workforce-flexibility-act ), you must submit the following documentation by the closing date of this vacancy announcement in order to receive consideration:

SF-50(s), Notification of Personnel Action, that documents your service under competitive examining procedures in time limited appointments that totals 2 or more years at land management agencies; and

Documentation of satisfactory performance such as performance evaluations or references by supervisors or other documents, e.g., memorandums of record, whereas the supervisor documented an acceptable performance level.

--Required documents may be: 1)faxed to the Agency Contact (see "Contact Information") 2)uploaded directly from your desktop 3)uploaded directly from your USAJOBS stored attachments 4)hand delivered to the servicing Human Resources Office (see "Contact Information")

-- Auto-Requested Fax : allows you to submit required documentation that will be electronically displayed along with your resume.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.