Duties

Summary

This position is located in the Collections Resource Center, National Museum of the American Indian (NMAI), Smithsonian Institution (SI). The employee works on loan-related collections management activities and on administrative duties associated with the loan.

Learn more about this agency

Responsibilities

• Provides technical support for processing of loans, maintains files, complies with loan policies, and coordinates paperwork.
• Maintains up-to-date loan information in museum Collections Information Systems (like EMu), and develops procedures to record changes in that information.
• Locates, moves, and tracks movement of objects for loan.
• Facilitates packing and shipping of loan objects by providing access to loan objects.

Travel Required

Occasional travel - Occasional travel is required.

Supervisory status
No

Promotion Potential
09

Requirements

Conditions of Employment

• Pass Pre-employment Background Investigation
• Complete a Probationary Period
• Maintain a Bank Account for Direct Deposit/Electronic Transfer

Qualification requirements must be met within 30 days of the job announcement closing date.

Qualifications

Experience:

You qualify for this position if you have one year of specialized experience equivalent to at least the grade 7 level in the Federal Service or comparable pay band system. For this position Specialized experience is defined as experience assisting with museum loans (processing, data management, location tracking, and correspondence); object handling, object packing, and crating and shipping arrangements.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Part-time and/or unpaid experience related to this position will be considered to determine the total number of years and months of experience. Be sure to note the number of paid or unpaid hours worked each week.

Or Education:

Master's or equivalent graduate degree

or

2 full years of progressively higher level graduate education leading to such a degree

or

LL.B. or J.D., if related

Such education must demonstrate the knowledge, skills, and abilities necessary to do the work.

One year of full-time graduate education is considered to be the number of credit hours that the school attended has determined to represent 1 year of full-time study. If that information cannot be obtained from the school, 18 semester hours should be considered as satisfying the 1 year of full-time study requirement.

Part-time graduate education is creditable in accordance with its relationship to a year of full-time study at the school attended.

Or a Combination: Education and experience may be combined to meet the basic qualifications; for example, a half year of experience and a half year of education in the field may be qualifying.

Special Instructions for Foreign Education: If you are qualifying by education and/or you have education completed in a foreign college/university described above, it is your responsibility to provide transcripts and proof of U.S. accreditation for foreign study. For instructions on where to fax these documents, see the "Required Documents" section of this announcement.

Education

Additional information

Please see Benefits at www.sihr.si.edu for a complete description.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your application will be evaluated first for the basic qualifications described above. The applications that meet the basic qualifications will be evaluated further against the following criteria:

Knowledge of principles and practices of museum registration and collections management including the current legal, ethical, and technical issues relating to collections care and documentation.

Knowledge of computer cataloging systems.

Knowledge of record keeping methods, hardware, and software used to maintain and retrieve information related to loans.

Knowledge of shipping, packing and unpacking procedures of museum collections objects, as well as handling ethnographic and archaeological artifacts.

Important Note:

Your resume and supporting documentation will be compared to your responses to the occupational questionnaire or other assessment tool for consistency. If a determination is made that you have rated yourself higher than is supported by your resume, you will be assigned a rating commensurate to your described experience. Your resume should provide detailed information regarding how your education and experience relate to this position, including the major duties and qualifications criteria listed.

To preview questions please click here .

Background checks and security clearance

Security clearance
Not Required

Drug test required
No

Required Documents

Your application package should include the following documents:

• Resume - Your resume can be uploaded and attached to your application or created using the USA Jobs on-line resume builder. If you want to receive full credit for relevant experience your resume MUST contain the job title (including the occupational series and grade if it is Federal), duties, starting and ending dates (month and year), hours worked per week, and salary.
  
  USAJOBS has guidance on how to ensure that you submit a complete resume: If you have not written a Federal resume before, you may watch this Resume Writing Tutorial video on the USAJOBS YouTube channel , or read through a helpful Resume Writing FAQ article on the USAJOBS Help Site to learn what details you should, and should not, include in your resume. If any of the above information is not included in your resume we may not be able to fully credit you for your experience.
  
• Unofficial school transcripts, if the position has an education requirement or if you are using education to qualify. If selected for the position, you must provide an official transcript before appointment.
• Proof of U.S. accreditation for foreign study, if applicable.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.