Administrative Professional, Senior

Location
McLean, VA
Posted
Jul 21, 2019
Closes
Jul 23, 2019
Ref
R0062988
Hours
Full Time
Administrative Professional, Senior
Key Role:

Provide administrative support to three team leads, including complex calendaring and client interfacing for scheduling and performing a variety of complex and routine administrative duties with little or no supervision in compliance with oral and written guidance and policies. Prepare meeting agendas and take minutes, including following up on action items. Maintain responsibility for coordinating the leads' schedules, meetings, travel arrangements, and teleconferences and prepare timely and accurate expense reports and correspondence. Maintain communication with team leads via text or e-mail to ensure they keep to their schedules and are made aware of schedule changes throughout the day, as needed. Oversee and manage processes tied to ensuring compliance, assessment, and budget, ensure other administrative activities are rolled out and completed by staff, and provide input on team submission of materials for both these processes and expense reports. Serve as a team player within the broader team and during interaction with the other administrative and leadership teams. Take the initiative to improve administrative and operations within established guidelines, display and execute intent for self-improvement, perform general office duties, work with constant attention to detail in composing, typing, and proofing materials, establish priorities, and meet deadlines.

Basic Qualifications:

-8+ years of experience with providing executive-level administrative support in a large, corporate environment

-Experience with managing a calendar and expense reports and making travel arrangements

-Experience with Microsoft Office, including Word, Excel, PowerPoint, and Outlook at an expert level

-Ability to communicate effectively both orally and in writing

-Ability to draft simple presentations and organization charts and proofread for grammar and punctuation with a high level of accuracy

-Ability to provide seamless support to local and virtual senior level executives, be self-motivated, work independently, and collaborate as part of a team to achieve business goals

-Ability to prioritize and multi-task successfully and independently in a fast-paced environment

-Ability to anticipate and troubleshoot problems independently.

-Ability to be proactive in anticipating business and administrative needs

-HS diploma or GED

Additional Qualifications:

-BA or BS degree

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