E-Billing Administrator

Employer
Legal E
Location
Washington D.C.
Salary
80-90K
Posted
Jul 19, 2019
Closes
Jul 22, 2019
Function
Finance
Industry
Law
Hours
Full Time

Washington, DC law firm is seeking an E-Billing Administrator. This position will be responsible for all aspects of electronic billing in multiple offices and is expected to provide support on all department billing, general department issues, prepare department reports, monitor workloads and recommend changes to the assigned workload of billing staff.  Specific E-billing duties include:

  • Set up of clients new to e-billing on appropriate e-billing software, as well as, e-Billing Hub. This requires timely communication between Billing Administrator and client, as well as, many times with appropriate firm personnel and the third party e-billing system representatives
  • Responsible for training the billing staff on usage of each individual e-billing system.  Assist the staff with complex billing situations and troubleshooting e-billing issues
  • Understand and ensure compliance with all e-billing requirements.  Communicate requirements to appropriate firm personnel and offers training where needed
  • Upload invoices into appropriate third party e-billing systems on an as needed basis
  • Review and analyze rejected invoices to determine how to correct the invoices in the appropriate manner
  • Prepare monthly reports on the bill status of all invoices in e-billing through acceptance. Follow-up with Partners, clients, billing staff and accounting as necessary regarding compliance with Outside Counsel Guidelines, e-billing setups, rejections, and short payments
  • Coordinate with the Billing Partners on entering matter id's and/or rates in Elite and the e-billing systems

The Administrator will act as the initial point of contact for the NY Accounting team and three DC team members. Under general billing responsibilities the candidate will  be asked to develop and define plans to meet monthly targets; prepare monthly and ad hoc reports, train staff as required, analyze complex client billing arrangements, set-up of billing exception rates and specific billing notes for clients and matters, set up of clients new to e-billing on appropriate e-billing software, as well as, e-Billing Hub, review and analyze rejected invoices, Coordinate with the Billing Partners on entering matter ID's and/or rates in Elite and the e-billing systems.  Candidates must be able to work in a fast paced environment, have excellent verbal and written communication skills, and possess the ability to anticipate work needs, and follow through with minimum direction.  Great firm and opportunity to take career to the next level.

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