Work Clothes Contract Administrator

Location
MD
Posted
Jul 18, 2019
Closes
Jul 28, 2019
Ref
190641
Function
Administrative
Hours
Full Time
Minimum Qualifications

Education
  • High school diploma or possession of a General Equivalency Diploma (GED)

Experience

Three (3) years of inventory or asset management, material receiving, and material delivery experience

Certification/Licensure
  • Possession of a valid District of Columbia, Maryland or Virginia motor vehicle operator's permit issued from jurisdiction of residence

Preferred
  • Experience
    • Contract Management experience

Medical Group

Satisfactorily complete the medical examination for this position, if required. The incumbent must be able to perform the essential functions of this position either with or without reasonable accommodations.

Job Summary

The Work Clothes Contract Administrator works closely with the Washington Metropolitan Area Transit Authority (WMATA) superintendents, supervisors, and employees numerous delivery locations to ensure that assigned employees are being provided work clothes of an appropriate size and quality. The incumbent develops and maintains an accurate inventory of work clothes. Inspects delivered clothes for quality assurance purposes, reconciles discrepancies with the contractor, reconciles invoices to ensure correct payment, and provides payment authorizations for services rendered by the contractor. In addition, the Work Clothes Contract Administrator is expected to regularly visit the contractor's site to perform work clothes inspections.

Essential Functions
  • Administers the work clothes contract on a daily basis. Identifies issues and problems and reports them to the contractor for immediate resolution. Works with the contractor to ensure contract fulfillment and resolution of problems. Effectively develops and implements methods to ensure problems do not reoccur.
  • Interacts daily with supervisors, managers and employees to resolve various work clothes issues regarding sizing, comfort, replacements, repairs, and location changes.
  • Monitors the pick-up and delivery of work clothes and ensures that an accurate count of pick-up and deliveries are made in timely manner. Ensures the contractor is accountable for any lost work clothes, and that the contractor is meeting the turnaround times for laundry and replacement garments as specified in the contract.
  • Reviews all contractor invoices for purchase of new work clothes, laundry services, tee shirts and hats, ensuring accuracy and reconciling differences with the contractor. Submits for approval and payment authorizations.
  • Escorts route sales representative to delivery locations by providing access to locations within the revenue system, and to areas that are not manned by personnel when deliveries are made.
  • Conducts employee uniform sizing sessions to accommodate any new WMATA employees under the work clothes contract who must wear work clothes. Provide contractor with orders, receive orders when they come in and make sure that what was ordered is delivered.
  • During pick-up and deliveries, conducts spot inspections of work clothes and recommends and/or authorizes replacements. Ensures all replacement, repair, and size change requests for necessary action are in compliance with WMATA's quality and safety standards.
  • Maintains files of work clothes problems, and prepares trend analyses on the causes and types of problems. Uses trend analyses to determine the amount of replacement stock WMATA should have on hand.
  • Reconciles piece counts on a weekly basis at each pick-up and delivery location to ensure proper payment to the contractor for services rendered. Periodically visits the contractor's facility to ensure the product meets the requirements of the contract.
  • Oversees the annual distribution of tee shirts and hats to over four thousand (4,000) employees, and ensures that sufficient inventory is on hand for the annual distribution to all new employees during the sizing sessions.

The essential duties listed are not intended to limit specific duties and responsibilities of any particular position. Nor is it intended to limit in any way the right of managers and supervisors to assign, direct and control the work of employees under their supervision.

Evaluation Criteria

Consideration will be given to applicants whose resumes demonstrate the required education and experience. Applicants should include all relevant education and work experience.

Evaluation criteria may include one or more of the following:
  • Personal Interview
  • Skills Assessments
  • Verification of education and experience
  • Criminal Background Check
  • Credit history report for positions with fiduciary responsibilities
  • Successful completion of a medical examination including a drug and alcohol screening
  • Review of a current Motor Vehicle Report

Closing

Washington Metropolitan Area Transit Authority, a Federal contractor, is an Equal Opportunity / Affirmative Action employer. All qualified applicants receive consideration for employment without regard to race, color, creed, religion, national origin, sex, gender, gender identity, age, sexual orientation, genetic information, physical or mental disability, or status as a protected veteran, or any other status protected by applicable federal law, except where a bona fide occupational qualification exists. Our hiring process is designed to be accessible and free from discrimination.

This posting is an announcement of a vacant position under recruitment. It is not intended to replace the official job description. Job Descriptions are available upon confirmation of an interview.