Director Records Management Policy FOIA and e Discovery

Washington, D.C
Jul 18, 2019
Jul 26, 2019
Full Time


The Justice Management Division (JMD), Office of Policy, Management and Planning, Records Management Policy, FOIA, and e-Discovery (Office). This Office is the operational authority for records management and e-Discovery for the top three leadership offices of the Department and Justice Management Division (JMD) and manages the records management and directives policy and oversight for the Department.
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The Incumbent serves as Director, Records Management Policy, FOIA and e-Discovery. Serves as advisor to the most senior Department leaders, the Assistant Attorney General for Administration, the Deputy Assistant Attorney General, Policy, Management and Planning and the Senior Accountable Official for Records Management on records management, and directives. Advises JMD leadership on policy and operational issues involving e-Discovery and FOIA operations within the purview of the staff. Provides expert and authoritative consultation on highly specialized matters of utmost complexity, sensitivity, scope and urgency. Provides expert advice and direction to DOJ bureaus on records and directives matters and ensures communication to component records and directives managers regarding records and directives policy and operations.

Directs the development, strategic direction, and administration of records management and directives programs policies, procedures, services, projects and initiatives for DOJ. Establishes technical and professional standards in accordance with applicable laws, rules and regulations. Monitors emerging trends and provides leadership and guidance to records and directives managers and staff in exploring new methods or innovations for adoption that will benefit the mission.

Directs the development, establishment, and administration of FOIA and e-Discovery programs policies, procedures, services, projects and initiatives for JMD. Establishes technical and professional standards in accordance with applicable laws, rules and regulations. Monitors emerging trends and provides leadership and guidance to JMD managers and FOIA and e-Discovery staff in exploring new methods or innovations for adoption that will benefit the mission.

Builds constructive partnerships and collaborates with executive counterparts in JMD, the OBDs, other Department Bureaus, National Archives Record Administration, and other organizations to effectively administer records management policy and directives programs. Exercises leadership in shaping comprehensive records management, directives and other program policies and services that are responsive to Department, JMD, and component needs and objectives. Develops and maintains collaborative relationships with key offices and officials including the CIO, technical staffs, and the Office of Information Policy.

Institutes accountability and control systems and methods to assure successful execution of the Records Management Policy, FOIA and e-Discovery mission, programs and services, and to promote continual improvement in effectiveness and efficiency of operations and services. Establishes Records Management Policy, FOIA and e-Discovery service philosophy, standards for delivery of services and programs, and criteria for evaluating employee contributions.

Provides leadership in establishing objectives, goals, and operational plans that are compatible with and fully support Department and JMD strategic mission objectives, goals, and plans. Monitors process toward organizational goals and makes adjustments to ensure success.

Exercises authority in establishing and revising important Records Management Policy, FOIA and e-Discovery policies, and contributing to development and furtherance of JMD mission and/or administrative programs, principles, and strategies. Translates and communicates broad agency policies and objectives in terms of immediate organizational plans, goals, and strategies.

Travel Required

Occasional travel - You may be expected to travel for this position.

Supervisory status

Promotion Potential


Conditions of Employment

  • We must receive your application by 11:59 pm (EDT) on the closing date.
  • You must be a U.S. citizen to qualify for this position.
  • This is a resume-only application. Your resume must not exceed seven (7) pages to include the Mandatory Technical Qualifications (MTQs) and Executive Core Qualifications (ECQs).
  • You must submit to a drug test and receive a negative drug test result before you can be appointed into this position.
  • You will need to successfully complete a background security investigation before you can be appointed into this position. Entrance on duty is contingent upon preliminary completion of a security clearance.
  • Veterans' preference is not applicable to the Senior Executive Service.
  • You must meet all minimum qualifications to be considered eligible.
  • Only experience obtained by closing date of this announcement will be considered.
  • This position requires a Top Secret Clearance/SCI -- (Candidate must be able to obtain the required security clearance).

As a basic requirement for entry into the SES, applicants must provide evidence of progressively responsible leadership experience that is indicative of senior executive level management capability and directly related to the skills and abilities outlined under the Mandatory Technical Qualifications and Executive Core Qualifications.

The application process used to recruit for this position is RESUME-ONLY. The applicant must address the Mandatory Technical Qualifications (MTQs) and Executive Core Qualifications (ECQs) within their resume. Resumes must not exceed seven (7) pages.

Copies of the Office of Personnel Management's "Guide to Senior Executive Service Qualifications" may be obtained via the Internet at .


We recommend that your resume emphasize your level of responsibilities, the scope and complexity of the programs managed, and your program accomplishments, including the results of your actions. You will be evaluated to determine if you meet the minimum qualifications required of the position and on the extent your application demonstrates that you possess the knowledge, skills, and abilities required of the Director Records Management Policy FOIA and e Discovery. Please be sure to give concrete examples of your experience and demonstrate the complexity of the knowledge you possess.

YOU WILL BE EVALUATED ON ALL OF THE FOLLOWING MANDATORY TECHNICAL QUALIFICATIONS (MTQ): Your responses to the MTQs should be embedded/addressed within your resume not to exceed seven pages.

MTQ1: Demonstrated experience managing Directives, Records, FOIA, and e-Discovery programs for a cabinet level agency in accordance with the Federal Records Act and in-depth knowledge of both paper and electronic records and information processes and requirements.

MTQ2: Demonstrated experience communicating effectively and managing FOIA policy and operations and coordinating e-Discovery efforts in support of high-level litigation, investigations, and Congressional responses and maintaining positive customer-service oriented business relationships with internal stakeholders, managers, employees, vendors, other government agencies and the public and,

MTQ3: Demonstrated leadership and management ability to effectively direct all resources (human, financial, technology, and material), policies, programs and operations for multiple components and evidence of accountability with the highest of integrity, following laws, regulations, rules and policies within a large complex organization to include defending budgets and strategies for national programs.


Your demonstrated leadership ability and the evidence of the ECQs and MTQs must be clearly shown in your resume. A separate narrative statement will not be accepted.

ECQ1 - LEADING CHANGE. This core qualification involves the ability to bring about strategic change, both within and outside the organization, to meet organizational goals. Inherent to this ECQ is the ability to establish an organizational vision and to implement it in a continuously changing environment.

ECQ2 - LEADING PEOPLE. This core qualification involves the ability to lead people toward meeting the organization's vision, mission, and goals. Inherent to this ECQ is the ability to provide an inclusive workplace that fosters the development of others, facilitates cooperation and teamwork, and supports constructive resolution of conflicts.

ECQ3 - RESULTS DRIVEN. This core qualification involves the ability to meet organizational goals. Inherent to this ECQ is the ability to make decisions that produce high-quality results by applying technical knowledge, analyzing problems, and calculating risks.

ECQ4 - BUSINESS ACUMEN. This core qualification involves the ability to manage human, financial, and information resources strategically.

ECQ5 - BUILDING COALITIONS. This core qualification involves the ability to build coalitions internally and with other Federal agencies, State and local governments, nonprofit and private sector organizations, foreign governments, or international organizations to achieve common goals.

Additional information on the Executive Core Qualifications can be found at .

Please refer to OPM's Guide to the Senior Executive Service Qualifications for more detailed information.

THE EXECUTIVE CORE QUALIFICATIONS(ECQs): OPM is required by law to review the executive qualifications of each new appointee to the Senior Executive Service (SES) prior to appointmentupon selection, if the selectee who is not a current or former career Senior Executive employee (Title V), the candidate must submit a written statement addressing the five (5) Executive Core Qualifications (ECQs) listed above for approval by the Office of Personnel Management (OPM) before appointment. In addition, individuals entering the Senior Executive Service for the first time are subject to a one-year probationary period. Applicants who have completed the Candidate Development Program (CDP) and have had their ECQs certified by OPM must provide a copy of their certificate as part of their application.


You must be a graduate from a law school accredited by the American Bar Association and be a member in good standing of a state, territory of the United States, District of Columbia, or Commonwealth of Puerto Rico bar.

Additional information

DOJ offers a comprehensive benefits package that includes, in part, paid vacation; sick leave; holidays; telework; life insurance; health benefits; and participation in the Federal Employees Retirement System. This link provides an overview of the benefits currently offered to Federal employees: .

EEO Policy Statement: The United States Government does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, marital status, disability, age, membership in an employee organization, or other non-merit factor. The complete DOJ EEO Statement/Policy is found at: .

Reasonable Accommodation
Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

Legal and Regulatory Guidance
  • Social Security Number - Your Social Security Number may be requested under the authority of Executive Order 9397 to uniquely identify your records from those of other applicants who may have the same name. As allowed by law or Presidential directive, your Social Security Number is used to seek information about you from employers, schools, banks, and others who may know you.
  • Privacy Act - Privacy Act Notice (PL 93-579): The information requested here is used to determine qualifications for employment and is authorized under Title 5 U.S.C. 3302 and 3361.
  • Signature - Before you are hired, you will be required to sign and certify the accuracy of the information in your application.
  • False Statements - If you make a false statement in any part of your application, you may not be hired; you may be fired after you begin work; or you may be subject to fine, imprisonment, or other disciplinary action.
  • Selective Service - If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Applicants must address the Mandatory Technical Qualifications (MTQs) and Executive Core Qualifications (ECQs) within their resume. Your resume must not exceed seven (7) pages.

Please see Application Procedures for specific instructions. The resume should demonstrate the necessary level of management skills, characteristics, qualities, specialized knowledge, and technical competence that would indicate successful performance in the SES. This evidence must include clear and concise examples that emphasize the applicant's level of responsibilities, scope, and complexity of programs managed, program accomplishments, policy initiatives, and level of contacts.

Background checks and security clearance

Security clearance
Sensitive Compartmented Information

Drug test required

Position sensitivity and risk
Special-Sensitive (SS)/High Risk

Trust determination process

Required Documents

Applicants who fail to submit all information and documents (i.e., resume, Performance Appraisal and other documents as applicable) WILL NOT receive consideration for this position.

If you are a current career member of the SES, or are eligible for reinstatement into the SES, or have completed an SES Candidate Development Program and obtained Office of Personnel Management Qualifications Review Board certification, you can apply to be considered non-competitively.

To be considered non-competitively, you must submit your resume only, and other documents, as applicable. You must submit your application so that it will be received by 11:59 p.m. (EDT) on the closing date of the announcement.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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