Duties

Summary

This vacancy is within the Office of The Deputy Director (DD), in the Library Reader Services Department (DLR), of the National Gallery of Art. The incumbent is responsible for a variety of circulation operations and services to Gallery staff, fellows for the Center for Advanced Study in the Visual Arts (CASVA), and other library users.

Learn more about this agency

Responsibilities

The incumbent performs the Library information and service to Library users:

• Explains Reader Services procedures and policies, including those governing circulation and use of library materials in all formats
• Assists readers with identifying, locating, and handling Library materials
• Assists readers with using Library photocopiers and printers.

Maintains Circulation Desk files and records in electronic and paper form and compiles reports:

• Patron records for Gallery staff
• Outside reader registrations
• System charges, discharges, renewals, reserves, and recalls
• Special loans (one-day, periodicals, materials authorized to leave the Library)
• Special materials (rare, fragile, oversize, vertical files).

Assists with the maintenance of the Library's collections:

• Retrieves and reshelves library materials in the stacks and in other special locations
• Sorts (by classification number) books ready for reshelving
• Performs shelf-reading to verify correct shelf order
• Moves and shifts volumes as needed to maintain order and accessibility
• Conducts stack and Gallery office inventories
• Conducts detailed and systematic searches for missing materials and prepares related reports.

Checks bibliographic citations in the Library's online and printed catalogs to determine holdings. Monitors supplies and equipment used for Circulation Desk operations and in the reading rooms and submits requests to acquire as needed.

Travel Required

Not required

Supervisory status
No

Promotion Potential
07

Requirements

Conditions of Employment

• Only U.S. citizens may apply for employment consideration
• Subject to a background/suitability investigation.
• Selective Service Registration is required for males born after 12/31/1959.
• Time-in-Grade must be met by the closing date of announcement.

Physical requirements: The work is physically demanding in that the employee is required to lift, climb, and stoop in shelving and retrieving books, some of which may be heavy. A good deal of the workday is spent walking and standing since the books are shelved on seven Library floors.

The National Gallery of Art provides reasonable accommodation to applicants with disabilities. If you need reasonable accommodation for any part of the application and hiring process, please notify us. The decision on granting reasonable accommodation will be made on a case-by-case basis.

Qualifications

Candidates must meet the Qualification Standards Handbook requirements for the GS-1411-6.

This requires at least one year of specialized experience equivalent to the GS-5 level in the Federal service. Specialized experience is defined as experience providing information about bibliographic materials and circulation services in a research environment and maintaining the order and physical integrity of a bibliographic collection. Candidates must reflect in their submitted USAJOBS résumés the possession of this specialized experience. If their résumé does not include such specialized experience, they will be ineligible for this position.

Those applicants who meet the minimum qualification requirements will be evaluated against these factors to determine the best-qualified candidates.

Ability to respond effectively and efficiently to requests from library users with a wide range of research needs while maintaining a professional and personable manner.

Knowledge of standard procedures supporting library reader services or book information services.

Ability to shelve, retrieve, and maintain order in a classified library or other bibliographic collection.

Skill in interpreting bibliographic descriptions.

Reading knowledge of at least one European language other than English (French, German, Italian or Spanish).

Ability to maintain circulation transaction files accurately.

Time-in-Grade: Current Federal employees must meet time-in-grade requirements by the closing date of this announcement to receive consideration under merit promotion procedures.

CTAP/ICTAP: To be considered "well qualified" you must meet all of the requirements as described in this section. You must meet all qualifications and eligibility requirements by the closing date of this announcement.

Education

Although this position does not have a positive education requirement, you may submit copies of your transcripts or a course listing. You must provide documentation supporting your education claims.

Education must be obtained from an accredited institution recognized by the U.S. Department of Education.

Foreign education must be reviewed by an organization recognized by the U.S. Department of Education. For special instructions pertaining to foreign education and a list of organizations that can evaluate foreign education, see the Department of Education website .

Additional information

• The National Gallery of Art fosters a diverse and inclusive workplace and is an Equal Opportunity Employer.

• More than one selection may be made from this vacancy announcement.

• Some positions may require completion of a probationary period of up to 1 (one) year.

• AN EXTERNAL SELECTED CANDIDATE MUST BE FINGERPRINTED AND RECEIVE A BACKGROUND INVESTIGATION, RESULTING IN A SATISFACTORY SUITABILITY DETERMINATION BEFORE BEING HIRED FOR THIS POSITION.

• All males born after December 31st 1959 must abide by laws regarding Selective Service registration. To learn more about this law, visit the Selective Service web page, Who Must Register . If you are not registered and don't have an approved exemption, you will not be eligible for employment with the Federal government.

EEO Policy: https://help.usajobs.gov/index.php/EEO_Policy_Statement

Reasonable Accommodation Policy: https://help.usajobs.gov/index.php/Reasonable_Accommodation_Policy_Statement

Veterans Information: https://help.usajobs.gov/index.php/Veterans_Information

Selective Service Registration: http://www.sss.gov/

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

The National Gallery of Art uses an application tracking system to evaluate the responses you provide in the applicant assessment questionnaire to determine if you meet the minimum qualification requirements of this position. Then, the HR Office and/or Subject Matter Expert (SME) will conduct a quality review of your application and supporting documentation to determine if your qualifications meet the criteria for referral to the selecting official.

We will also verify whether you are eligible for merit promotion by reviewing your previous Federal employment to ensure you meet Time-in-Grade requirements. If you are eligible to apply to Merit Promotion announcements based on Veteran or other non-competitive statuses, we will verify your supporting documentation prior to referral.

If your resume is incomplete or does not support the responses you provided in your online questionnaire, or if you fail to submit all required documentation before the vacancy closes, you may be rated 'ineligible', 'not qualified', or your evaluation rating may be adjusted accordingly.

To preview questions please click here .

Background checks and security clearance

Security clearance
Other

Drug test required
No

Required Documents

Please carefully review the following list to determine what documentation you need to submit.

Some documents may not apply to all applicants. If you are unsure, click the link for each document type to read more.

ALL APPLICANTS: You must submit a resume supporting your specialized experience and responses to the online questionnaire.

• Your resume should list all work experience (paid and unpaid); you should list the full name and address of the each employer.
• Your experience listing should show the start and end dates (include month, day, and year); you must also list the average number of hours per week that you worked.
• Your resume should also include any education and training you have completed (list the program title, subject area, number of hours completed, and completion date).
• For more information about what to include in your resume, please view this USAJOBS Resume Tutorial video on YouTube.
• It is important that your resume is complete and thorough. If any of the above information is not included in your resume, we may not be able to fully credit you for your experience.

If specific educational requirements are indicated for this vacancy: Documentation verifying your educational claims which can include unofficial transcripts or any report listing institution, course title, credits earned and final grade. Please see the Education section for more information.

Current and former Federal employees: Most recent SF-50 (Standard Form 50 - Notice of Personnel Action).

To properly verify status eligibility, your SF-50 must show the following. If you do not submit an appropriate SF-50, we cannot verify your status eligibility!

Full position title;

appointment type;

occupational series;

pay plan, grade, and step;

tenure code; and

service computation date (SCD).

Displaced Federal employees: To be considered CTAP/ICTAP eligible, you must submit documentation verifying your involuntary separation and CTAP/ICTAP status. Please see the OPM Guide to Career Transition for more information.

Veterans: Veteran eligibility documentation (DD-214, VA Letter, Standard Form (SF) 15 as applicable). Please note: If you are a veteran who has not yet been discharged, you may provide a statement of intent to discharge from your agency which will allow you to apply under the (Veterans Opportunity to Work) VOW to Hire Heroes Act of 2011 .

Persons with Disabilities: Individuals with intellectual disabilities, severe physical disabilities, or psychiatric disabilities may apply for appointment through the Schedule A hiring authority. Certified verification of a disability from a licensed medical professional; a licensed vocational rehabilitation specialist; or any Federal, state, or District of Columbia agency or U.S. territory that issues or provides disability benefits is required.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.