Management and Program Analyst

Employer
USAJobs
Location
Washington, D.C
Posted
Jul 17, 2019
Closes
Jul 19, 2019
Hours
Full Time
Duties

Summary

The primary purpose of this position is to serve as a mid-level analyst or advisor to management on a major mission or administrative program requiring the application of a wide range of qualitative and quantitative methods to assess complex management and program processes and systems within the Front Office of the Office of the Chief Financial Officer (OCFO).
Learn more about this agency

Responsibilities

  • Provide support to the Chief of Staff (COS), Deputy Chief Financial Officer (DCFO), Chief Financial Officer (CFO), and Executive Assistant by providing meeting coordination support and schedule de-confliction as required; providing Travel, Purchase Card, Financial Management System, Property Management, and Conference processing support for the CFO Front Office.
  • Serve as an advisor and liaison between CFO executive managers and subordinate managers for all tasking, and incoming and outgoing correspondence including Freedom of Information Act (FOIA) and Congressional inquiries with final authority for processing submitted material and documentation to support CFO's position on strategic program issues and operations and ensures consistency and quality of responses, and review information, reconciles conflicting data, and advises new or modified methods to analyze findings.
  • Develop and implement processing standards and procedures for receiving and controlling incoming correspondence; determining proper action and distributing as appropriate.
  • Develop comprehensive strategies to ensure that day-to-day and long-range commitments are met, manage various administrative processes within the office, and ensure procedures meet office needs and are consistently understood and followed by staff.


Travel Required

Occasional travel - You may be expected to travel for this position.

Supervisory status
No

Promotion Potential
13

Requirements

Conditions of Employment


  • You must be a U.S. citizen to apply for this position.
  • You must successfully pass a background investigation.
  • Males born after 12/31/59 must certify registration with Selective Service.
  • Requirements by Closing Date: Unless otherwise noted, you must meet all requirements by the closing date of the announcement.
  • Time-in-Grade: Current Federal employees must have served 52 weeks at the next lower grade or equivalent grade band in the Federal service. The time-in-grade requirement must be met by the closing date of this announcement.
  • Background Investigation: To ensure the accomplishment of our mission, DHS requires every employee to be reliable and trustworthy. To meet these standards, all selected applicants must undergo and successfully obtain and maintain a background investigation as a condition of placement into this position. This may include a credit check, a review of financial issues such as delinquency in the payment of debts, child support and/or tax obligations, as well as certain criminal offenses and illegal use or possession of drugs.
  • Drug Testing: Pursuant to Executive Order 12564, and the DHS Drug-Free Workplace Plan, ICE is committed to maintaining a drug-free workplace and, therefore, personnel in safety- or security-sensitive positions (testing designated positions) are subject to random drug testing. Moreover, other drug testing of employees (e.g., reasonable suspicion drug test) may be conducted in order to ensure a safe and healthy work environment. All applicants tentatively selected for employment at ICE are subject to pre-employment drug testing and a final offer of employment is contingent upon a negative drug test result.
  • Suitability: If you receive a conditional offer of employment for this position, you will be required to complete an Optional Form 306, Declaration for Federal Employment , and to sign and certify the accuracy of all information in your application, prior to entry on duty. False statements on any part of the application may result in withdrawal of offer of employment, dismissal after beginning work, fine, or imprisonment.


Qualifications

GS-09: You qualify for the GS-09 grade level if you possess one of the following: Experience: One year of specialized experience equivalent to the GS-09 grade level in the Federal service, performing duties such as: (1) Assisting senior level analysts in the tracking of correspondence and ensuring assigned request is properly tracked and completed; (2) Gathering, summarizing, and analyzing information for incorporation into final reports; (3) Identifying problem causes and proposing and implementing solutions; and (4) Providing technical assistance and direct support to management staff in a variety of matters to meet mission requirements.
  • Substitution of Education for Experience: You may substitute a Master's or equivalent degree; or two full years of progressively higher-level graduate education leading to such a degree; or LL.B. or J.D., if related. This education must demonstrate the knowledge, skills, and abilities necessary to do the work of the position. Check with your school to determine how many credit hours comprise two full years of graduate study. If that information is not available, use 36 semester or 54 quarter hours.
  • C. Combining Education and Experience: Appropriate combinations of specialized experience as described
    in the vacancy announcement and successfully completed graduated level education that, when combined,
    equal 100% of the total requirement.

    All education must have been obtained from an accredited college or university. For additional information regarding the substitution of education for experience, click HERE .

    Qualification requirements must be met by the closing date of this announcement. Qualification claims will be subject to verification.

    National Service Experience (i.e., volunteer experience): Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

    Current or Former Political Appointees: The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee in the Executive Branch, you must disclose this information to the Human Resources Office.

    Education

    Additional information

    Any offers of employment made pursuant to this announcement will be consistent with all applicable authorities, including Presidential Memoranda, Executive Orders, interpretive U.S. Office of Management and Budget (OMB) and U.S. Office of Personnel Management (OPM) guidance, and Office of Management and Budget plans and policies concerning hiring. These authorities are subject to change.

    View Common Definitions of terms found in this announcement.

    This is a bargaining unit position.

    NOTE: One or more positions may be filled using this vacancy announcement. Applying to this announcement certifies that you give permission for DHS to share your application with others in DHS for similar positions.

    Promotion Potential: When promotion potential is shown, the agency is not making a commitment and is not obligated to provide future promotions to you if you are selected. Future promotions will be dependent on your ability to perform the duties at a higher level, the continuing need for an employee assigned to the higher level, and administrative approval.

    E-Verify: DHS uses E-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify , including your rights and responsibilities.

    The Department of Homeland Security encourages persons with disabilities to apply, to include persons with intellectual, severe physical or psychiatric disabilities, as defined by 5 CFR § 213.3102(u), and/or Disabled Veterans with a compensable service-connected disability of 30 percent or more as defined by 5 CFR § 315.707. Veterans , Peace Corps / VISTA volunteers , and persons with disabilities possess a wealth of unique talents, experiences, and competencies that can be invaluable to the DHS mission. If you are a member of one of these groups, you may not have to compete with the public for federal jobs. To determine your eligibility for non-competitive appointment and to understand the required documentation, click on the links above or contact the Servicing Human Resources Office listed at the bottom of this announcement.

    How You Will Be Evaluated

    You will be evaluated for this job based on how well you meet the qualifications above.

    We will review your resume and supporting documentation to ensure you meet the minimum qualification requirements. Your qualifications will be evaluated based on your responses to the online assessments completed during the application process. You will be assessed on the following competencies (knowledge, skills, abilities and other characteristics): Administration and Management, Information Management, Research, Technical Competence, and Written Communication

    Based on your responses, you will receive a score from the Assessment Questionnaire between 70 and 100. Applicants will be referred to the hiring manager for consideration in accordance with the terms of the agency Merit Promotion Plan.

    Consideration will be given to performance appraisals and incentive awards as an indicator of quality of prior experience; no points will be assigned.

    Interview Requirement: Interviews may be required for this position. Failure to complete the interview may result in removal from further consideration.

    Interagency Career Transition Assistance Program (ICTAP) Eligibles: If you have never worked for the federal government, you are not ICTAP eligible. View information about ICTAP eligibility on OPM's Career Transition Resources website. To be considered well qualified under ICTAP, you must be rated at a minimum score of 85 for this position. In addition, you must submit the supporting documents listed under the required documents section of this announcement.

    Veterans Employment Opportunities Act (VEOA): To be eligible for a VEOA appointment, the veteran must 1) be a preference eligible; or 2) be a veteran separated after 3 or more years of continuous active service performed under honorable conditions. In addition, you must submit the supporting documents listed under the required documents section of this announcement. (Note: Veteran's preference does not apply under Merit Promotion procedures. (View VEOA information on Feds Hire Vets ).

    DHS Benefits: DHS offers competitive salaries and an attractive benefits package, including: health, dental, vision, life, and long-term care insurance; retirement plan; Thrift Savings Plan [similar to a 401(k)]; Flexible Spending Account; Employee Assistance Program; personal leave days; and paid federal holidays. Other benefits may include: flexible work schedules; telework; tuition reimbursement; transportation subsidies; uniform allowance; health and wellness programs; and fitness centers. DHS is committed to employee development and offers a variety of employee training and developmental opportunities. For more information, go to the DHS Careers website and select Benefits. Disabled veteran leave will be available to any Federal employee hired on or after November 5, 2016, who is a veteran with a service-connected disability rating of 30 percent or more.

    Background checks and security clearance

    Security clearance
    Other

    Drug test required
    Yes

    Position sensitivity and risk
    Moderate Risk (MR)

    Trust determination process
    Suitability/Fitness

    Required Documents

  • Resume showing relevant experience, education and training. Work experience should include: job title, duties, employer's name, employer's telephone number, employer's address, starting and ending dates (MM/YY), hours worked per week, and indicate whether or not we may contact your current supervisor.
  • Your responses to the occupational questionnaire.
  • Other supporting documents ( only submit if applicable to you ):
    • Are you a current or former federal employee? Submit a copy of your SF-50, Notification of Personnel Action that demonstrates your eligibility for consideration, e.g., length of time you have been in your current/highest grade (examples of appropriate SF-50s include promotions, with-in grade/range increases); your current promotion potential; proof of permanent appointment if applying based on an interchange agreement; etc. (Current ICE employees are not required to submit an SF-50).
    • Are you qualifying based on education? You must submit a copy of your college transcript (unofficial is acceptable) or a list of coursework with hours completed.
    • Are you a veteran? Submit Member Copy 4 of your DD-214 or other (Certificate of Release or Discharge from Active Duty) or notice form. Those applying for 10-Point preference must fill out the SF-15 and provide an official document dated 1991 or later, from the Department of Veterans Affairs or from a branch of the Armed Forces, and/or any other associated documentation based on your preference. If applying based on eligibility under the Veterans Opportunity to Work (VOW) Act, you must submit certification from the Armed Forces that you will be discharged or released from active duty within 120 days from the date on the certification. This must indicate your dates of service, your rank, and confirm that you will be separated under honorable conditions.
    • Are you claiming special priority selection rights under the Career Transition Assistance Program (ICTAP/CTAP)? If so, submit:
      • A copy of your RIF separation notice, notice of proposed removal for failure to relocate, notice of disability annuity termination, or certification from the National Guard Bureau or Military Department that you are eligible for disability retirement;
      • A copy of your SF-50 "Notification of Personnel Action'', documenting your RIF separation, noting your positions, grade level, and duty location, and/or Agency certification of inability to place you through RPL, etc.;
      • A copy of your latest performance appraisal including your rating; and
      • Any documentation from your agency that shows your current promotion potential.
    • Are you eligible for a special noncompetitive hiring authority (e.g., Schedule A Disability, Peace Corps, Former Overseas Employees, etc.)? Submit documentation of proof that supports your eligibility under a special hiring authority.
    • Are you a current or former political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee? Submit a copy of your applicable SF-50, along with a statement that provides the following information regarding your most recent political appointment:
      • Position title;
      • Type of appointment (Schedule A, Schedule C, Non-career SES, or Presidential Appointee);
      • Agency; and
      • Beginning and ending dates of appointment.
    • You may be asked to provide a copy of your recent performance appraisal and/or incentive awards.


    If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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