Personal and Confidential Specialist

Employer
USAJobs
Location
Arlington, Virginia
Posted
Jul 17, 2019
Closes
Jul 18, 2019
Function
Administrative
Hours
Full Time
Duties

Summary

Click on "Learn more about this agency" button below to view Eligibilities being considered and other IMPORTANT information.

The primary purpose of this position is to serve as the Personal and Confidential Specialist for the Air Force Auditor General actively participating in the management of the office by performing a wide variety of management and administrative tasks; performs analystical administrative functions that support the organiztion.
Learn more about this agency

Responsibilities

  • Develops comprehensive plans and strategies for the internal and external integration of day-to-day and long-range projects, actions and activities of the Auditor General?s office.
  • Analyzes, develops, establishes, updates, and maintains office procedures and records/files of various types to ensure effective and efficient operations of the office.
  • Advises staff on the interpretation and applicability of policies and procedures governing the preparation and processing of correspondence, electronic messages, and reports.
  • Serves as protocol advisor to the SAF/AG staff. Manages schedules and coordinates all visits by senior level executives to the SAF/AG taking into account appropriate protocols.
  • Executes schedule management for the SAF/AG, to include establishing priorities, committing time, coordinating logistics, managing protocol, assembling background information, requesting/gathering/reviewing all read-ahead materials.
  • Arranges preparatory sessions, and delegates taskers or schedulesitems to meeting POC or other senior management officials in the organization.
  • Arranges travel for the Air Force Auditor General and key front office personnel, making necessary air, ground, hotel, and other logistical arrangements to include building trip books.


Travel Required

Occasional travel - Work may occasionally require travel away from the normal duty station. Incumbent is expected to travel by military or commercial air and other vehicles in the performance of official duties.

Supervisory status
No

Promotion Potential
10

Requirements

Conditions of Employment

  • U.S. Citizenship Required
  • Males must be registered for Selective Service, see www.sss.gov
  • Incumbent must obrain and maintain the appropriate security clearance
  • This position is subject to provisions of the DoD Priority Placement Program
  • Position may require incumbent to work overtime
  • Disclosure of Political Appointments


Qualifications

In order to qualify, you must meet the specialized experience requirements described in the Office of Personnel Management (OPM)
Qualification Standards for General Schedule Positions, Administrative and Management Positions.


SPECIALIZED EXPERIENCE (GS-10): I have at least one (1) year of specialized experience at the next lower grade (GS-09) or equivalent. Specialized experience must include knowledge of command management philosophies, policies, and procedures governing administrative and technical aspects of the command operations plus an understanding of how these policies and procedures impact office operations, objectives, and timing of key events in orchestrating, integrating, and synchronizing staff actions, events, and activities involving the office of the Auditor General; knowledge to plan, schedule and conduct projects and studies relative to the operations of the Office of the Commanding General and to find ways to improve the effectiveness and efficiency of program operations in a support setting; knowledge of the capabilities, operating characteristics, and advanced functions of a variety of types of office automation software and knowledge of similarities, differences, and integration of the different software types; knowledge of the organization and other installation organizations (such as Personnel, Public Affairs, etc) required to coordinate the work of the office and recognizing the need for such coordination in various circumstances; knowledge of correct grammar, spelling, punctuation, capitalization and format to prepare and edit written correspondence and reports.

OR

To view qualifying educational requirements and/or combination of education and specialized experience click on the following link: https://www.opm.gov/policy-data-oversight/classification-qualifications/generalschedulequalificationstandards/#url=GS-ADMIN

FEDERAL TIME-IN-GRADE (TIG) REQUIREMENT FOR GENERAL SCHEDULE (GS) POSITIONS: Applicants must have served at least 52 weeks at the GS-09 or higher grade (or equivalent in an alternate pay system) within the Federal Civil Service to be considered for referral. TIG applies if you are in a current GS position or held a GS position within the previous 52 weeks.

KNOWLEDGE, SKILLS AND ABILITIES (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas:

1. Knowledge of extensive rules, procedures, or operations applied to secretarial and clerical assignments to perform the procedural and administrative work of the office, such as preparing and editing documents, locating and assembling information for various reports. Extensive knowledge in the maintenance of files/records and in the management of travel arrangements.

2. Knowledge of basic administrative procedures including preparation of travel orders; familiarity with the systems; experience with budget, contracting, and resource planning procedures; and knowledge of civilian and military administrative functions and procedures.

3. Ability to interface and coordinate the work of the organization with other offices in the Air Force, Headquarters Air Force, other government agencies, and contracting agencies. Knowledge of SAF/AG and organizational priorities sufficient to schedule and delegate meetings in the best interest of the organization.

4. Knowledge of office functions and commitments of supervisor and staff to prepare and review correspondence, to screen telephone calls and visitors, to maintain supervisor's calendar, and to perform other substantive or administrative work of the organization.

5. Knowledge of correct grammar, spelling, punctuation, capitalization, and format to accurately prepare and edit when correspondence and reports. Knowledge of various office automation software programs, tools, and techniques to support office operations and produce a variety of documents such as letters, reports, spreadsheets, databases, and graphs.

6. Skill in using small computer systems and current word processing and presentation software for building, storing, retrieving, developing and preparing response to taskers, briefings, reports and word processing documents. Ability to locate, assembles, and composes information for reports, inquiries, and nontechnical correspondence. Ability to plan, organize work, and meet deadlines.

PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid and or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.

VOLUNTEER WORK EXPERIENCE: Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social). Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

IF USING EDUCATION TO QUALIFY: You MUST provide transcripts to support your educational claims. Education must be accredited by an accrediting institution recognized by the U.S. Department of Education.

FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements. You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.S. education program. It is your responsibility to provide such evidence when applying.

Additional information

Current or Former Federal Civilian Employees (Includes current Air Force employees): You are required to submit legible copy/copies of your last or most recent SF-50, Notification of Personnel Action, (block 24 must be a "1" or "2" AND block 34 must be a"1"). Additionally, if you are applying for a higher grade (GS) and your SF-50 has an effective date within the past year, it may not clearly demonstrate you meet the one year time-in-grade requirement so you will need to provide an SF-50 which clearly demonstrates you meet the time-in-grade requirements (examples of appropriate SF-50s include Promotions, Within-grade Grade/Range Increases, and SF-50s with an effective date more than one year old)

Interagency Career Transition Assistance Program (ICTAP): For information on how to apply as an ICTAP eligible click here . To be best-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated 90 or above for this position. You must submit a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting position, grade level, and duty location.

Employed Annuitants (Reemployed Annuitants): Applicants in receipt of an annuity based on civilian employment in the Federal Service are subject to the DoD Policy on The Employment of Annuitants. Click here for more information.

Current Federal Civilian employees may apply for temporary and term positions and if selected, a break in service of more than three (3) calendar days may be required prior to appointment to the position.

Direct Deposit: All federal employees are required to have direct deposit.

If you have questions regarding this announcement and have hearing or speech difficulties click here .

Tax Law Impact for PCS: On 22-Dec-2017, Public Law 115-97 - the "Tax Cuts and Jobs Act of 2017 suspended qualified moving expense deductions along with the exclusion for employer reimbursements and payments of moving expenses effective 01-Jan-2018 for tax years 2018 through 2025. The law made taxable certain reimbursements and other payments, including driving mileage, airfare and lodging expenses, en-route travel to the new duty station, and temporary storage of those items. The Federal Travel Regulation Bulletin (FTR) 18-05 issued by General Services Administration (GSA) has authorized agencies to use the Withholding Tax Allowance (WTA) and Relocation Income Tax Allowance (RITA) to pay for "substantially all" of the increased tax liability resulting from the "2018 Tax Cuts and Jobs Act" for certain eligible individuals. For additional information on WTA/RITA allowances and eligibilities, please click here .

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine your eligibility, qualifications, and quality ranking for this position. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

The resume/documents you submit must support your responses to the online questionnaire. If your application contradicts or does not support your questionnaire responses, you will receive a rating of "not qualified" or "insufficient information" and you will not receive further consideration for this job.

For additional information on what to include in your resume, click here .

Applicants who meet the requirements for and apply as a non-competitive eligible that meet minimal qualifications and other requirements of this position, will be given consideration as a non-competitive candidate and will be referred unless blocked by an individual with priority/preference.

APPRAISALS/AWARDS: Hiring Managers use objective methods and consider previous performance appraisals and awards in the selection process. Current Federal Civilian employees should list any relevant performance related rating and/or awards in your resume.

Applicants who disqualify themselves will not be evaluated further.

Background checks and security clearance

Security clearance
Not Required

Drug test required
No

Position sensitivity and risk
Noncritical-Sensitive (NCS)/Moderate Risk

Trust determination process
National security

Required Documents

The following documents are required and must be provided with your application. Other documents may be required based on the eligibility/eligibilities you are claiming. Click here to view the AF Civilian Employment Eligibility Guide and the required documents you must submit to substantiate the eligibilities you are claiming.
  • Online Application - Questionnaire
  • Resume - must include beginning and ending month and year for each employment period and hours worked per week. If you are a current Federal employee or previous Federal employee, provide your pay plan, series and grade level, i.e., GS-0301-09. Do NOT include photographs, inappropriate material, inappropriate content, or personal information such as age, gender, religion, social security number, etc., on your resume.
  • Transcripts - if you are basing your qualifications on education or if the position requires education, you must submit copies of your transcripts
  • Registration/License - active, current registration/license if applicable for the position
  • If claiming VRA, VEOA or Veterans' Preference - a copy of your DD Form 214, which must include character of service or a Statement of Service/Proof of Service which must include service dates and character of service. In addition, if claiming 10-point preference and/or 30% Disabled Veteran, you must submit a VA Letter or a disability determination from a branch of the Armed Forces (or documentation of purple heart, if applicable) and a SF 15 (Application for 10-point veteran preference).
  • Current or Former Federal Civilian Employees (Includes current Air Force employees): You are required to submit legible copy/copies of your last or most recent SF-50, Notification of Personnel Action, (block 24 must be a "1" or "2" AND block 34 must be a"1"). Additionally, if you are applying for a higher grade (GS) and your SF-50 has an effective date within the past year, it may not clearly demonstrate you meet the one year time-in-grade requirement so you will need to provide an SF-50 which clearly demonstrates you meet the time-in-grade requirements (examples of appropriate SF-50s include Promotions, Within-grade Grade/Range Increases, and SF-50s with an effective date more than one year old).
  • Applicants must refer to the AF Civilian Employment Eligibility Guide (link provided above) for a complete list of required documents for each eligibility you identify.
  • ACTIVE DUTY SERVICE MEMBERS: The VOW Act Chapter 21 of Title 5, United States Code (U.S.C.), Section 2108a, requires Federal agencies treat active duty service member as veterans, disabled veterans, and preference eligible, when they submit, at the time they apply for a Federal job, a "certification" of active service in lieu of a DD-214, assuming the service member is otherwise eligible. A "certification" letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. The service member's military service dates are necessary in order to determine whether he or she meets the definition of "veteran" under 5 U.S.C. 2108(1). The "certification" must reflect the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions not later than 120 days after the date of submission. The "certification" must be signed by, or by direction of, the adjutant, personnel officer, or commander of your unit or higher headquarters and must indicate when your terminal leave will begin (if applicable), your rank, dates of active duty service, the type of discharge and character of service (i.e. honorable). Further, under paragraph (h) of the rule, agencies are required to verify a qualifying separation from military service prior to appointment, through the DD-214 or other appropriate documentation. Your preference and/or appointment eligibility will be verified prior to appointment. Active duty members that fail to provide a valid "certification" of service with their initial application will be found "not eligible." Military members may be appointed before the effective date of their military retirement/separation if member is on terminal leave.

    OPTIONAL DOCUMENTS:
    Performance Appraisals for Current Federal Civilian Employees
    - Most recent performance appraisals (dated within last 3 years) showing the official rating of record, signed by a supervisor, or statement why the performance appraisal is unavailable. Applicant should not submit an appraisal that does not include this information.
    Awards for Current Federal Civilian Employees - Copies of any award received within the last 3 years.

    If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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