Duties

Summary

AMENDED TO EXTEND CLOSING DATE TO TUESDAY, JULY 23, 2019.

This position is located in the Employment and Training Administration (ETA), Office of Management and Administrative Services (OMAS), Office of Grants Management (OGM). OGM is responsible for providing centralized services to ETA's National and Regional Offices to ensure effective and uniform implementation of Federal and Departmental grant regulations and guidelines across the agency.

Learn more about this agency

Responsibilities

As a Grants Management Specialist, at the full performance level, the incumbent:

• Performs analysis and evaluation of compliance and completeness of statement of work (SOW), Initial/Final Determinations or Closeout Documents;
• Works on grants management and cooperative agreements for one of several major grants programs within the Employment and Training Administration (ETA);
• Participates in the administration of grant/cooperative agreements including, but not limited to technical panel reviews of applications, building grant awards, modification reviews and processing, assisting with financial reporting, researching policy questions, resolving audits or performing closeout duties;
• Provides guidance to program officials, grants applicants and recipients in the interpretation, application and implementation of applicable laws and regulations, policies and procedures pertaining to all aspects of federal assistance program activities;
• Participates in negotiations conducted with grantees to develop the budget and grant terms or assists in the preparation of award documents, determinations or closeouts for signature.

Travel Required

Not required

Supervisory status
No

Promotion Potential
12 - There is no obligation to provide future promotions if you are selected. Promotions are dependent on your ability to perform the duties at a higher level, meet all the performance requirements, and supervisor's recommendation to the next grade.

Requirements

Conditions of Employment

• Appointment to this position may require a background investigation.
• Requires a probationary period if the requirement has not been met.
• Must be at least 16 years old and a U.S. Citizen.

Applicants must meet time-in-grade, time-after-competitive-appointment and qualifications requirements within 30 calendar days after the closing date of the vacancy to be eligible for consideration for selection.

Federal Employees Please Note: Your SF-50 must include enough information to be able to determine that time-in-grade requirements have been met and reflects your position title, pay plan/series/grade, tenure and the type of appointment (i.e. competitive/excepted). In some cases you may need to submit more than one SF-50.

Reference the "Required Documents" section for additional requirements.

Qualifications

GS-11

A. Education: Ph.D. or equivalent doctoral degree, or 3 full years of progressively higher level graduate education leading to such a degree, or LL.M., if related;

-OR-

B. Specialized Experience: Applicants must have 52 weeks of specialized experience equivalent to at least the next lower grade level, GS-9, in the Federal Service.

Specialized experience is described as experience:

• Implementing and managing grants and/or cooperative agreements and providing grants-related assistance and services; and
• Interpreting grants/assistance management laws, rules, policies, and procedures.

-OR-

C. A combination of A and B, as described above, that satisfies 100% of the requirement

GS-12

Specialized Experience: Applicants must have 52 weeks of specialized experience equivalent to at least the next lower grade level, GS-11, in the Federal Service.

Specialized experience is described as experience:

• Monitoring grants and/or cooperative agreements to assess compliance with regulatory, policy, and reporting requirements;
• Performing standard grants or agreement administration tasks, such as completing grant close-out processes, preparing final assessments of compliance with statutory and agency requirements for disposition of property, financial and accounting reconciliation, and resolution of any adverse audit findings; and
• Performing grant and/or cooperative agreement pre-award tasks, such as generating grant solicitations, identifying potential negotiation strategies, and making recommendations to resolve problems.

Education may not be substitute for, or combined with, specialized experience at the GS-12 level.

Education

There is no basic education requirement for this position.

Additional information

DOL seeks to attract and retain a high performing and diverse workforce in which employees' differences are respected and valued to better meet the varying needs of the diverse customers we serve. DOL fosters a diverse and inclusive work environment that promotes collaboration, flexibility and fairness so that all individuals are able to participate and contribute to their full potential.

Federal Employees Please Note: Your SF-50 must include enough information to be able to determine that time-in-grade requirements have been met and reflects your position title, pay plan/series/grade, tenure and the type of appointment (i.e. competitive/excepted). In some cases you may need to submit more than one SF-50.

Refer to these links for more information: GENERAL INFORMATION , ADDITIONAL DOCUMENTATION , FORMER FEDERAL EMPLOYEES

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Click here for Evaluation details. For Displaced Employees ONLY: if you meet the eligibility requirements for special priority selection under ICTAP / CTAP , you must be well-qualified for the position to receive consideration for special priority selection. ICTAP/CTAP eligibles will be considered "well-qualified" if they attain at least a rating score of 85.0 in a numerical rating scheme. Be sure to review DOL Account Eligibility Questions #24 and 27 to reflect that you are applying as an ICTAP/CTAP eligible and submit supporting documentation.

Evaluation Factors (Competencies) - All qualified applicants will be evaluated on the following key competencies:

Grants Management - Knowledge of requirements, practices, and procedures for soliciting, receiving, reviewing, and processing proposals, and awarding and administering grants and agreements.

Technical Competence - Uses knowledge that is acquired through formal training or extensive on the job experience to perform ones job.

Communication Skills - Expresses information (written and oral) to individuals or groups effectively, taking into account the audience and nature of the information; makes clear and convincing presentations listens to others, attends to nonverbal cues, and responds appropriately.

The information you provide may be verified by a review of your work experience and/or education, by checking references and through other means (ex. interview). Your evaluation may also include a review by an HR Specialist or panel and may include other assessment tools (ex. interview, structured interview, written test, work sample, etc). The examining Human Resources Office (HRO) makes the final determination concerning applicant ratings. Your resume MUST provide sufficient information to substantiate your vacancy question responses. If not, the HRO may amend your responses to more accurately reflect the level of competency indicated by the content of your resume.

To preview questions please click here .

Background checks and security clearance

Security clearance
Other

Drug test required
No

Required Documents

The following documents must be submitted by 11:59 p.m. (ET) on the vacancy closing date. Warning: If you submit a document using the same document title, the 2nd submission will OVERWRITE the 1st submission. Also, do not upload password protected documents.

The following documents are required from all applicants (PLEASE READ CAREFULLY):

ARE YOU A CURRENT OR FORMER FEDERAL EMPLOYEE? If applying as a status candidate with current or former Federal Service, please provide a copy of your last or most recent SF-50, "Notification of Personnel Action" which shows your appointment eligibility for the position for which you are applying. Your SF-50 must identify the highest grade you held on a permanent basis, Pay Plan/Pay Schedule, Series, and Grade/Pay Band, and career status. Multiple SF-50 may be submitted to demonstrate your highest previous rate and eligibility.

*WARNING: An award SF-50 (ex. cash or time off award) may not indicate grade, step and competitive status. For current DOL employees, an award SF-50 DOES NOT indicate grade and step.

- Most recent performance appraisal/evaluation signed and dated within 18 months is requested by the agency, but will not disqualify candidates if not submitted. If not submitted during the application process, one may/will be requested at the time of the interview if the opportunity is extended. Applies to current and former Federal employees.

- Land Management Eligibles: a copy of your most recent Notification of Personnel Action (SF-50 or equivalent) proving your eligibility for appointment under the Land Management Workforce Flexibility Act. This service must have been performed in the competitive service, under a time limited appointment in a Land Management Agency, as defined by P.L. 114-328. For more information, click here .

The following documents are required if applicable:

- Displaced Employee Placement Documents - Only required if requesting priority consideration under ICTAP / CTAP Eligibility.

- DD-214 - verifying military service, eligibility for consideration under the Veterans Employment Opportunity Act (VEOA) and showing character of discharge (ex. Member Copy 4 and 2 are acceptable vs. Copy 1 which is not acceptable to adjudicate veteran's preference)

- Special/Non-Competitive Appointing Authority Documents - Applicants who are eligible for consideration, and wish to be considered, under one of the following non-competitive hiring authorities must submit appropriate documentation (click on the links below to see the documentation requirements):

(a) Veterans' Recruitment Appointment (VRA)
(b) Persons with Severe Disabilities (SCHEDULE A)
(c) 30% or More Compensably Disabled Veterans (DAV)
(d) Former Peace Corps Volunteers (PCV) OR Current or Former Peace Corps Employees (PCE)
(e) Military Spouses (MISP)
(f) Other

- Cover Letters are not mandatory and will not be used to verify experience, but may be submitted

Applicants selected for employment who are not current DOL employees will be required to provide proof of citizenship , and the E-Verify system will be used to confirm the employment eligibility of all new hires.-

Unofficial Transcript(s) (in English) - submit if using education as a basis for qualifying for this position. If so, you must submit all applicable academic transcripts demonstrating that you meet the qualifying educational requirements (ex. BA/BS, MA, JD, PHD, etc). If specific course work is required to qualify, you must supply transcripts from each academic institution in which the required courses were taken in order to receive credit.

You may upload your transcript(s) as one document (3 MB size limit). If over 3 MB, please submit via fax feature.

OFFICIAL Transcripts MUST BE RECEIVED prior to selection and report date. Reference the "Education Section" for College Transcript and Evaluation of Foreign Education.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.