Duties

Summary

This position is in the National Science Foundation (NSF), Office of Budget, Finance and Award Management (BFA). This is a developmental level position. The primary purposes of this position are to support the BFA Management and Program Analyst Team by conducting research and analysis on various subjects and to provide administrative support for management and business activities of the BFA Management and Program Analyst Team and strategic planning efforts of BFA.

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Responsibilities

Research and Analytical Support

• Conducts research and analyzes information on a variety NSF's administrative policies and procedures as they pertain to BFA's business activities and develops summaries and recommendations for the BFA Management and Program Analyst regarding changes in business practices.
• Supports the BFA Management and Program Analyst Team on annual certifications and data calls, extracting data from NSF's systems and drafting responses.
• Participates with BFA Management Team in reviews of BFA's administrative processes, practices, and procedures for consistency with BFA and NSF guidelines, and recommends or takes action on changes that may be required.
• Participates with BFA staff in conducting periodic studies and reviews to evaluate BFA internal policies and operating procedures for efficiency and consistency with BFA and NSF's administrative polices and office procedures; develops recommendation to ensure compliance with BFA and NSF guidance.
• Develops, implements, and reviews revised policies and operational procedures to evaluate effectiveness in supporting substantive BFA administrative objectives and support functions.

Administrative and Office Management Support

• Logs and tracks all incoming and outgoing clearance actions for BFA. Ensures proper assembly of material, formatting, routing and filing of actions.
• Schedules meetings, prepares and distributes meeting materials, e.g., notices, agendas and other supporting documentation, as necessary for CFO.
• Reviews and prepares responses and documents that are sensitive or of high priority (e.g., the National Science Board (NSB), OMB, Congress, Budget and Operations Advisory Committee and other high-level briefings.
• Provides administrative logistical support for BFA-wide and cross-agency committees or work groups(e.g., the Business and Operations Advisory Committee).
• Serves as the BFA point of contact for document and records management.
• Serves as a technical lead for BFA web-Based collaborative platforms (e.g. SharePoint, OneDrive).
• Participates with and supports the BFA Management and Program Analyst Team and BFA Front Office in planning and coordinating complex business activities.
• In coordination with the BFA Office Administrative Coordinator, reviews, prepares, and provides support to the BFA Management and Program Analyst Team on administrative and office management support activities.
• Establishes operational policies and exercises independent judgment and initiative to achieve the purposes and goals of BFA.
• Stays attuned to the BFA Management and Program Analyst Team's and BFA's overall priorities and provides support as necessary.
• Provides telephone support by answering, screening, and referring calls and checking and routing voice messages.
• Serves as timekeeper for BFA Front Office personnel.

Competencies

• Customer Service
• Conscientiousness
• Interpersonal Skills
• Manages and Organizes Information
• Problem Solving
• Self-Management
• Teamwork

Travel Required

Not required

Supervisory status
No

Promotion Potential
11

Requirements

Conditions of Employment

• US citizenship.
• Selective Service registration required for male applicants, unless exempt.
• Background investigation.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

You must answer all job-related questions in the NSF eRecruit questionnaire.

All online applicants must provide a valid email address. If your email address is inaccurate or your mailbox is full or blocked, you may not receive important communication that could affect your consideration for this position.

This is a non-bargaining unit position.

Qualifications

To qualify at the GS-7 level you must have at least one year of specialized experience equivalent to the GS-5 level in the Federal service. Examples of specialized experience include: collecting data and analyzing information, use of data and file management systems such as SharePoint for storage of files, reviewing budget and data from systems to support data calls and database queries, coordinating business activities and team collaboration in support of the organizations mission;

OR Superior Academic Achievement - having earned a Baccalaureate degree with one of the following: graduated in the upper one-third of your graduating class; OR earned a GPA of 3.0 or higher out of 4.0 as recorded on your official transcript, or based on courses completed during your final 2 years;

OR At least one full year of graduate level education;

OR A combination of post high school education and experience that together meet the qualification requirements for this position.

To qualify at the GS-9 level you must have at least one year of specialized experience equivalent to the GS-7 level in the Federal service. Examples of specialized experience include: engaging in ongoing analysis of business processes to identify and recommend solutions to problems; developing and presenting factual evidence both in writing and before an audience to support enhancements in the methods of performing work; reviewing data for trends related to business processes, interpreting those trends, and determining causes and possible courses of action;

OR A master`s or equivalent graduate degree;

OR 2 full years of progressively higher level graduate education leading to such a degree;

OR A combination of post high school education and experience that together meet the qualification requirements for this position.

Education

Education may be substituted for experience as described in "Qualifications."

Additional information

Relocation Expenses Reimbursed will not be paid.

Interagency Career Transition Assistance Program (ICTAP):
ICTAP and CTAP provide eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP or CTAP consideration, you may receive selection priority if: 1) this vacancy is within your ICTAP or CTAP eligibility; 2) you apply under the instructions in this announcement; and 3) you are found well-qualified for this vacancy. To be well-qualified you must meet the following: OPM qualification requirements for the position, all selective factors, where applicable; special OPM approved qualifying conditions for the position; is physically qualified with reasonable accommodation, where appropriate, to satisfactorily perform the duties of the position upon entry; and receives a rating of at least "Very Good" on the questionnaire. You must provide proof of eligibility with your application to receive selection priority. Such proof may include a copy of your written notification of ICTAP or CTAP eligibility, or a copy of your separation personnel action form.
Additional information regarding ICTAP or CTAP eligibility is available from OPM's Career Transition Resources

Veteran's Preference:
If you are entitled to veterans' preference, you should indicate the type of veterans' preference you are claiming on your resume. Your veterans' preference entitlement will be verified by the employing agency. For 5-point veterans' preference, please provide your DD-214 (Certificate of Release or Discharge from Active Duty), official statement of service from your command if you are currently on active duty, or other official documentation (e.g., documentation of receipt of a campaign badge or expeditionary medal) that proves your military service was performed under honorable conditions. For 10-point veterans' preference, please submit a Standard Form (SF) 15, Application for 10-Point Veteran Preference, DD-214, and the required documentation as specified on the SF-15.

NSF has determined that all of its positions are eligible for telework. Work suitable for telework depends on job duties; therefore, employees must receive approval from their supervisor for telework and have a telework agreement in place. Entering into a telework agreement is voluntary.

For additional information on the NSF eRecruit system, please visit our NSF eRecruit Applicant Guide .

This announcement may be used to fill like positions in other organizations within the National Science Foundation.

The Selected Candidate(s) may be subject to a background investigation.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Category rating procedures will be used to rank and select eligibles. Based on your responses to the occupational questionnaire, you will be assigned a score. Your score will determine in which of three categories you will be placed: Excellent, Very Good, or Good. Under this process, veterans will be assigned to the appropriate category (without additional preference points) and then placed at the top of their category.

Veterans with service-connected disability of 10% or more will be placed at the top of the highest quality category.

The information contained in your resume and supporting documentation will be compared to your responses to the Occupational Questionnaire to determine the degree to which you meet the competencies required of this position. Please ensure you answer all questions accurately. Your responses are subject to verification. In support of your responses provided in the Occupational Questionnaire, your resume should include verbiage that describes your experience relative to the position for which you are applying and provide examples that show the depth of knowledge, level of skill, or degree of ability you possess. If your application does not support your responses to the Occupational Questionnaire or your application is not complete, it may affect your evaluation or result in your name being removed from further consideration. In some cases, additional assessment processes may be used.

Applicants eligible for selection preference under the Interagency Career Transition Assistance Plan (ICTAP) or CTAP must meet the agency definition of "well qualified." In NSF categories, this means at least "Very Good."

To preview questions please click here .

Background checks and security clearance

Security clearance
Other

Drug test required
No

Required Documents

All applicants should submit a resume/CV of their choice, and may also submit a cover letter.

Additional Documents, if applicable, may include:

Veteran's Preference Documentation (DD-214 and SF-15): If you are eligible and claiming 5-point veteran's preference, you MUST submit a copy of your DD-214 or other proof of eligibility. If you are claiming 10-point veteran's preference, you MUST submit a copy of your DD-214, SF-15, "Application for 10-Point Veterans' Preference" and the documentation required by the SF-15. (Please note: An SF-50, Notification of Personnel Action, showing veterans' preference will not be accepted as proof of entitlement.)

We also ask that you complete and submit the Applicant Survey . This will help NSF to ensure that our recruiting efforts are attracting a diverse candidate pool; it will be used for statistical purposes only.

If qualifying based on education, you must submit proof of meeting the education requirement described in the QUALIFICATIONS paragraph. Therefore, you should submit TRANSCRIPTS (unofficial copies are acceptable) or a DIPLOMA that verifies that the requirement is met.

All faxing/uploading must be completed before 11:59 PM Eastern time on the vacancy closing date. If you are faxing your information, please use extreme care in dialing the fax number to assure we receive your information. You will receive an email confirmation of receipt of your faxed/uploaded document(s).

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.