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Manager, Accounting

Employer
Council for Advancement and Support of Education
Location
Washington, DC
Closing date
Jul 16, 2019
The Council for Advancement and Support of Education (CASE) is recruiting for a Manager, Accounting reporting to the Sr. Director, Finance. CASE is a global not-for-profit and membership association whose vision is to advance education to transform lives and society. Its mission is to inspire, challenge and equip communities of professionals to act effectively and with integrity to champion the success of their institutions. Advancing education in over 3,600 member institutions, CASE has 85,000 members in 82 countries. Broad and growing communities of professional practice gather under the global CASE umbrella. Currently these include advancement services, alumni relations, communications, fundraising, government relations, institutional leadership and marketing. Individual members are at all stages of their career and may be working in universities, schools, colleges, cultural organizations or other not-for-profits. CASE membership also includes many corporate partners. CASE uses the intellectual capital and professional talents of an army of volunteers to advance its work. Headquartered in Washington, DC, CASE works across all continents from its regional offices in London, Singapore and Mexico City. CASE works to achieve a seamless experience for all its stakeholders: particularly its members, volunteers and staff. Working together across time zones and borders, CASE staff in all offices seek to make the ambitious OneCASE aspiration a reality. POSITION PURPOSE The main purpose of the Manager, Accounting role is to manage the accounting and financial services for CASE regions and districts including ensuring timely and accurate completion of monthly bank reconciliations, journal entries, trial balances and financial reporting (balance sheets, income statements, investment status, etc.). As we continue the transition to OneCASE, this position continues to assist district boards in preparing the annual budget and monitoring district activities against the budget as the year progresses. The Manager, Accounting manages the payroll process and all related tasks, and leads, mentors and manages the Accounting Associates. ESSENTIAL FUNCTIONS The core functions of this position include but are not limited to the following: Program/Project Management District Accounting Management Responsibilities Manages the accounting services and budget preparation for assigned CASE Districts, including monthly bank reconciliations, journal entries, trial balances and financial reporting (balance sheets, income statements, pooled district investments and ad hoc reports). Financial reports should be provided to the CASE Senior Director, Finance for review and approval, then distributed to all district treasurers no later than the third week of each month. Serves as the primary point of contact between District Treasurers for assigned district and centralized financial services provided by CASE Headquarters, such as accounts receivable, accounts payable, banking services and external auditors. Specific tasks include processing cash transactions, issuing receipts to CASE customers, follow-up on outstanding district invoices and processing refund requests and credit memos. Reconciles assigned District balance sheet accounts monthly and provide to Senior Director, Finance for review and approval. Monitors cash flow to ensure assigned Districts have sufficient funds to carry out business operations and coordinate with District Treasurers to transfer funds to/from investments as surplus/draw down needs occur. Works with assigned District Boards to develop an annual budget, including providing a budget template and any supporting information needed to complete the annual budget. Works with Volunteer and Member Engagement colleagues to resolve any District questions or requests for information related to accounting. Participates in Treasurer Training for incoming District Treasurers. Payroll Processing Responsibilities Processes payroll timely, accurately and in compliance with applicable regulations. Ensures all deductions are correctly processed. Verifies all HR entries for personnel action forms are entered accurately and complete. Transmits staff salaries in a timely manner on a semi-monthly basis. Prepares semi-monthly payments for CASE and employee retirement contributions. Ensures that catch up payments for Executive level employees are properly computed and are in compliance with Federal rules and regulations. Responsible for monitoring quarterly estimated tax payments to IRS and the District of Columbia. Responsible for other applicable payroll filings. Ensures that timesheets submitted for processing have proper authorization by supervisors and maintains files for easy reference. Verifies that W2s/1099s are accurate before distribution to employees and vendors at year end. Ensures the completeness of all Payroll documentation. Ensures that all documents and files are filed properly for easy reference for audit purposes. Manages registration with states and responds to any subsequent filing/update requests from states. Reviews all monthly, quarterly and annual tax filings for completeness and accuracy. Prepares and reconciles various CASE asset and liability schedules with the General Ledger and prepares appropriate adjustment entries. Ensures timely and accurate financial data for month end closing, including accounts receivable, deferred revenue accounts and intercompany accounts. Manages and oversees reconciliation of all merchant/credit card receipt transactions processed by CASE, CASE Districts, outside customers and online purchases. Prepares daily credit card receipt transaction schedules from the association management system (Personify), Cybersource and PayPal, ensuring that all items are properly coded and booked to the correct revenue accounts and subaccounts. Prepares CASE operating cash account bank reconciliations for US Dollar and Canadian accounts. Reviews and approves Account Payable (A/P) vouchers to ensure the accuracy of A/P processing. Manages the interface between revenue recorded in the association management system (Personify) and the general ledger maintained in the accounting system (Acumatica). This process includes maintaining general ledger and revenue accounts and subaccounts in both Acumatica and Personify, transferring transactions from the Personify to Acumatica within five (5) business days after the end of each month and preparing detailed monthly revenue reports. Each month, coordinates and ensures timely distribution/allocation/remittance of fees and funds to assigned Districts for their credit card transactions processed through Personify and other merchant accounts. Coordinates with the CASE Europe office to calculate Global Cost Sharing on a quarterly basis. Constructively collaborates with other CASE program managers to ensure effective and efficient accounting processes for staff and members. Provides Personify, Adaptive and Acumatica training for newly hired accounting staff members. Provides Adaptive and Concur training for newly hired CASE staff. CASE HQ Accounting Management Responsibilities Prepares and reconciles various CASE asset and liability schedules with the General Ledger and prepares appropriate adjustment entries. Ensures timely and accurate financial data for month end closing, including accounts receivable, deferred revenue accounts and intercompany accounts. Manages and oversees reconciliation of all merchant/credit card receipt transactions processed by CASE, CASE Districts, outside customers and online purchases. Prepares daily credit card receipt transaction schedules from the association management system (Personify), Cybersource and PayPal, ensuring that all items are properly coded and booked to the correct revenue accounts and subaccounts. Prepares CASE operating cash account bank reconciliations for US Dollar and Canadian accounts. Reviews and approves Account Payable (A/P) vouchers to ensure the accuracy of A/P processing. Manages the interface between revenue recorded in the association management system (Personify) and the general ledger maintained in the accounting system (Acumatica). This process includes maintaining general ledger and revenue accounts and subaccounts in both Acumatica and Personify, transferring transactions from the Personify to Acumatica within five (5) business days after the end of each month and preparing detailed monthly revenue reports. Each month, coordinates and ensures timely distribution/allocation/remittance of fees and funds to assigned Districts for their credit card transactions processed through Personify and other merchant accounts. Coordinates with the CASE Europe office to calculate Global Cost Sharing on a quarterly basis. CASE Regional Accounting Management Responsibilities Coordinates with CASE Europe office to reconcile intercompany transactions monthly and initiate transfer of funds due to/from each office. Works with London office Operations and Finance Manager monthly to reconcile London asset and liability accounts and publish monthly financial statements. Supervisory Responsibilities Coaches, mentors and directs staff members who report directly to this position and holds direct reports responsible for the manner in which they perform their work. Coordinates with Sr. Director, Finance on hiring, training, ongoing communication, evaluations and goal setting. Ensures that plans and programs are in place to advance CASE's inclusivity goals. Demonstrates by example and communicates ways in which each CASE employee can enhance his or her awareness of the importance of inclusivity to the organization. Miscellaneous Responsibilities Provides support for the annual audit process, including preparing schedules and account reconciliations requested by external auditors for the CASE DC and CASE Latin America offices and the assigned Districts for the preparation of consolidated CASE financial statements, annual district financial statement reviews and the preparation of IRS Form 990 for each entity. Responds to and provides ongoing customer service to District Treasurers and CASE department/budget managers as requested. Fiscal Management/Budget Responsibility/Judicious Use of Resources Exercises fiscal responsibility in the utilization of all CASE resources. Image Responsibilities In keeping with the CASE Values Statement, ensures that CASE is well represented by exercising a high degree of professionalism, accuracy, and ethics, in all activities, services, and products. Liaison Responsibilities Exhibits appropriate leadership toward and works cooperatively and diplomatically with all District groups for which this position is responsible for supporting. Collaborates with CASE colleagues in other parts of the world to ensure the best sharing of ideas, expertise and knowledge. Incorporates tasks and/or projects related to objectives as directed by the CASE Strategic Plan. Interfaces with Accounting team members and other CASE program managers in a team-building and constructive manner to ensure an effective and efficient accounting process for staff and members. Performs other duties and responsibilities as assigned by the Supervisor. PandoLogic. Keywords: Chief Accountant, Location: Washington, DC - 20005

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